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51 executive coordinator jobs at 46 companies in Miami Beach, FL

1mo
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Executive Operations Coordinator
Boca Raton, Florida, United States
OnsiteFull Time
ADMA Biologics
ADMA BiologicsNASDAQ: ADMA: Develops and manufactures plasma-derived human immune globulin products.
5+ YOEBachelor's degree required; 5+ years administrative experience including 3+ years supporting senior executives; strong writing, scheduling, confidentiality, project coordination, and cGMP compliance skills.
Microsoft PowerPoint, E-Verify
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3mo
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Executive Care Coordinator -- Miami / Fort Lauderdale
Miami or Fort Lauderdale
$25-$27/hr OnsiteFull Time
Next Health
Next Health: Operates clinical centers for longevity and health optimization.
Excellent interpersonal and communication skills; strong organizational abilities; proficient with Notion and GSuite; administrative coordination experience.
Notion, GSuite
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1mo
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Executive Physicals Coordinator - Full-time, Miami FL
Miami, Florida, United States
OnsiteFull Time
University of Miami
University of Miami: Provides higher education, academic research, and healthcare services.
2+ YOEBachelor's degree and minimum 2 years relevant experience. Strong oral/written communication, customer service, scheduling, HIPAA compliance, reporting, and ability to travel/float between sites.
Workday
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2w
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Executive Assistant
Miami Beach, Florida, United States
$80k-$100k/yr OnsiteFull Time
Stagwell
StagwellNASDAQ: STGW: Global network of marketing, digital, and communications agencies.
Provide executive support to CEO and CSO including complex calendar, travel, meeting logistics, event coordination, high discretion, and strong communication and organizational skills.
Microsoft Office, Google Workspace
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Promotions Coordinator
Pembroke Pines, Florida, United States
OnsitePart Time
iHeartMedia
iHeartMediaNASDAQ: IHRT: Provides radio broadcasting, podcasting, and digital audio streaming services.
Organizing and executing local events and promotions, coordinating logistics, working flexible hours (nights/weekends/holidays), strong communication and organizational skills, Microsoft Office proficiency, valid driver’s license and reliable transportation.
Microsoft Office
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2w
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Operations Coordinator - Multifamily Residential
Chicago or McLean or Miami
$29-$34/hr OnsiteFull Time
JLL
JLLNYSE: JLL: Global commercial real estate and investment management services.
Coordinating project administration, document control, compliance tracking, analytics, and executive support for multifamily property management.
Yardi, Vendor Shield, Kingsley
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Marketing Coordinator
Miami Beach, Florida, United States
OnsiteFull Time
Accor
AccorEuronext Paris: AC: Operates a global network of diverse hospitality brands.
Supports planning and execution of multi-channel marketing campaigns, content creation, social media and email marketing, vendor coordination, event support, KPI tracking, website updates and basic SEO; strong communication and collaboration skills.
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Senior Operations Coordinator
Boca Raton, Florida, United States
$50k-$70k/yr OnsiteFull Time
Living Benefits Life Insurance
Living Benefits Life Insurance: Independent agency providing life insurance and financial protection solutions.
Highly organized coordinator to manage underwriting case flow, internal workflows, marketing campaign tracking, reporting, and provide executive support; early-career candidates encouraged.
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1d
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Executive Assistant to Founder & CEO
Key Largo or Miami or Florida
HybridFull Time
Tarte Cosmetics
Tarte Cosmetics: Sells high-performance natural makeup and skincare products.
Executive or personal assistant experience, calendar and travel coordination, office software, social media management, video editing, strong communication, organization, adaptability, and proficiency with AI tools.
Claude, ChatGPT, Gemini, CapCut, TikTok, Instagram, Pinterest, Snapchat
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3mo
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Executive Asistant
Boca Raton, Florida, United States
HybridFull Time
TouchSuite
TouchSuite: Provides payment processing and point-of-sale solutions for businesses.
3+ YOE3+ years supporting C-Suite, skilled in scheduling, travel coordination, confidentiality, and professional communication.
Microsoft Office, Calendar management, Travel coordination software
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2w
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Life Inspired Coordinator
Fort Lauderdale, Florida, United States
$15-$15/hr OnsiteFull Time
Meridian Senior Living
Meridian Senior Living: Operates senior housing communities providing care and lifestyle services.
Design and execute activities and programs for residents, support care plans, coordinate events, and maintain positive relationships; strong communication and leadership with volunteer support.
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1mo
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Executive Assistant Energy EH & S
Fort Lauderdale or Hawaii or California or Texas or Florida
OnsiteFull Time
Moss
Moss: National construction firm specializing in solar and infrastructure projects.
5+ YOE5+ years executive assistant experience supporting senior leaders; expert calendar, travel, and event coordination; confidentiality, expense and vendor management; advanced Microsoft 365, Zoom, SharePoint, Adobe, and ERP familiarity; bachelor\u0002s preferred.
Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft Teams, Microsoft OneNote, Zoom, Microsoft SharePoint, Microsoft OneDrive, Adobe Acrobat, SAP, Oracle, Workday, DocuSign, Adobe Sign
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2mo
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Administrator, Executive Legal (Miami, FL, US, 33132)
Miami, Florida, United States
OnsiteFull Time
Royal Caribbean Group
Royal Caribbean GroupNew York Stock Exchange: RCL: Operates a global fleet of cruise ships.
5+ YOEProvide advanced secretarial support to senior executives; manage calendars; coordinate meetings and travel; prepare reports and presentations; maintain confidentiality.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Lotus Notes
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3w
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Executive Administrative Assistant
Boca Raton, Florida, United States
HybridFull Time
ADT
ADTNYSE: ADT: Provides residential and commercial security and smart home services.
3+ YOE3+ years supporting senior leaders, Bachelor’s degree or equivalent, advanced Microsoft and Google Workspace skills, travel coordination, high discretion and communication skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft 365, SharePoint, OneNote, Google Workspace, Miro, Ariba, Concur, AI copilots
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3w
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Sr. Executive Assistant
Miami, Florida, United States
$90k-$120k/yr OnsiteFull Time
Grant Cardone Enterprises
Grant Cardone Enterprises: Providing professional sales training and business coaching services.
5+ YOE5+ years supporting a CEO/C-suite, private aviation and premium travel coordination, social media familiarity, outstanding written/verbal communication, calendar and project tool proficiency, valid driver\u0002s license, open availability including weekends/evenings/holiday travel.
Google Workspace, Microsoft Office, Instagram, X, YouTube, LinkedIn, Facebook
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1w
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Data-Focused Project Coordinator (Remote, Contract)
Georgia or Boca Raton
RemoteContract
INFUSE
INFUSE: Provides B2B lead generation and data-driven marketing services.
Organized, detail-oriented coordinator to support project planning/execution, analyze and validate data, maintain documentation, collaborate with technical teams; BI, database, and reporting exposure is a plus. Proficiency in Russian and/or Ukrainian required.
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1w
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Associate Workplace Experience Coordinator
Miami, Florida, United States
OnsiteFull Time
Anaplan
Anaplan: Provider of cloud-native enterprise business planning and modeling software.
Manage executive HQ operations, coordinate onsite meetings and logistics, support C-suite stakeholders, use access control and ticketing systems, strong communication and process-improvement skills.
Brivo, Microsoft Office 365, ServiceNow
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1mo
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Retail Department Coordinator
North Miami Beach, Florida, United States
$15-$16/hr OnsiteFull Time
The TJX Companies
The TJX CompaniesNYSE: TJX: Operates global off-price retail stores for apparel and home.
1+ YOEExecute receiving and merchandising standards, train and mentor associates, prioritize truck processing, lift heavy objects, flexible schedule including nights/weekends, 1 year retail and 6 months leadership experience required.
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2w
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Life Inspired Coordinator
Fort Lauderdale, Florida, United States
$15-$15/hr OnsiteFull Time
Meridian Senior Living
Meridian Senior Living: Operates senior living communities providing healthcare and housing services.
Plan and execute activities and programs for residents, collaborate with staff, support care-plan-aligned scheduling, lead volunteers, and maintain positive family relationships.
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3w
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Technology Coordinator - Information Technology
Hollywood, Florida, United States
OnsiteFull Time
Hard Rock International
Hard Rock International: Global operator of hotels, casinos, and restaurant venues.
1+ YOE1-2 years administrative experience supporting IT or executives; high school diploma or equivalent; strong Microsoft Office skills; organizational, confidentiality, and inventory tracking abilities.
Microsoft Office, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Purchasing MMS System
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