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61 executive coordinator jobs at 54 companies in Hialeah, FL

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Executive Operations Coordinator
Boca Raton, Florida, United States
OnsiteFull Time
ADMA Biologics
ADMA BiologicsNASDAQ: ADMA: Develops and manufactures plasma-derived human immune globulin products.
5+ YOEBachelor's degree required; 5+ years administrative experience including 3+ years supporting senior executives; strong writing, scheduling, confidentiality, project coordination, and cGMP compliance skills.
Microsoft PowerPoint, E-Verify
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3mo
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Executive Operations Coordinator
Miami, Florida, United States
OnsiteFull Time
Olgoonik
Olgoonik: Provides construction, logistics, and professional services for government clients.
5+ YOEExtensive protective services experience; coordination of protective operations; budgeting and IT systems; strong writing and communication; security clearance eligibility.
Microsoft Office (Word, Excel, PowerPoint, Outlook), Databases, Spreadsheets
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2mo
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Executive Care Coordinator -- Miami / Fort Lauderdale
Miami or Fort Lauderdale
$25-$27/hr OnsiteFull Time
Next Health
Next Health: Operates clinical centers for longevity and health optimization.
Excellent interpersonal and communication skills; strong organizational abilities; proficient with Notion and GSuite; administrative coordination experience.
Notion, GSuite
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EXECUTIVE ADMINISTRATIVE COORDINATOR (Downtown Miami area)
Miami, Florida, United States
$50k-$54k/yr OnsiteFull Time
YWCA South Florida
YWCA South Florida: Operates early education centers and community empowerment programs.
3+ YOEAssociate's degree required (Bachelor's preferred),3–5 years administrative or executive support experience,proficiency with Microsoft Outlook/Word/Excel/PowerPoint,strong organization,communication,discretion,and ability to support executives and board.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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2w
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Business Development Executive Coordinator
Miami, Florida, United States
$57k-$60k/yr OnsiteFull Time
Provider Network Solutions
Provider Network Solutions: Manages medical provider networks and healthcare administrative services.
3+ YOE3+ years healthcare/provider relations experience preferred, Bachelor's degree preferred, proficiency with Microsoft 365 and CRM/project tools, familiarity with Medicare/Medicaid, strong communication and project coordination skills, ~35% travel.
Microsoft 365, Microsoft Teams, Microsoft SharePoint, Microsoft OneNote, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Outlook, Monday.com, Microsoft Copilot, Microsoft Power Automate, CRM
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2mo
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Executive Assistant
Plantation, Florida, United States
OnsiteFull Time
RAS LaVrar
RAS LaVrar: Provides legal representation for financial institutions in debt collection and recovery.
Executive Assistant supporting managers with administrative tasks; calendar/email management; meeting coordination; data entry; MS Office skills; detail oriented.
Microsoft Office, Microsoft Excel, Microsoft Word, Microsoft Outlook
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Executive Physicals Coordinator - Full-time, Miami FL
Miami, Florida, United States
OnsiteFull Time
University of Miami
University of Miami: Provides higher education, academic research, and healthcare services.
2+ YOEBachelor's degree and minimum 2 years relevant experience. Strong oral/written communication, customer service, scheduling, HIPAA compliance, reporting, and ability to travel/float between sites.
Workday
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Executive Assistant , Government
United States or Boca Raton
$87k-$120k/yr HybridFull Time
D-Wave Quantum
D-Wave QuantumNYSE: QBTS: Provides commercial quantum computing systems, software, and cloud services.
10+ YOE10+ years supporting senior executives, complex calendar and travel coordination, expense management, executive communications, confidentiality, Secret clearance (or ability to obtain), Microsoft Office proficiency.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, HRIS
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1mo
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Executive Assistant
Miami or Fort Lauderdale
OnsiteFull Time
NEP Group
NEP Group: Provides global live broadcast and media production services.
5+ YOE5–8 years supporting senior executives, managing complex global calendars, travel and expense coordination, strong communication and discretion, proficient with Microsoft Office and Concur.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Concur
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Executive Assistant
Fort Lauderdale, Florida, United States
OnsiteFull Time
Moss
Moss: National construction firm providing general contracting and solar EPC services.
3+ YOE3+ years supporting an executive, advanced calendar management, meeting and event coordination, expense processing (Corpay), proficient in Microsoft PowerPoint/Office/Excel, Microsoft Teams, and Zoom.
Microsoft PowerPoint, Microsoft Office, Microsoft Excel, Microsoft Teams, Zoom, Corpay
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Executive Assistant
Miami, Florida, United States
HybridFull Time
The Walt Disney Company
The Walt Disney CompanyNYSE: DIS: Produces media content and operates global theme parks.
Experience as an executive/administrative assistant, advanced English, Microsoft Office proficiency, calendar/travel/expense coordination (Concur/SAP), presentation preparation, discretion, and strong communication and organizational skills.
Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Concur, SAP
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1mo
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Executive Assistant
Coral Gables or Florida
$72k-$140k/yr OnsiteFull Time
Commvault
CommvaultNASDAQ: CVLT: Provides cyber resilience and data protection software for enterprises.
5+ YOE5+ years supporting C‑level executives; strong Microsoft Office skills (Outlook, PowerPoint, Excel); extensive travel coordination experience; exceptional communication, discretion, and prioritization skills.
Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel
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3mo
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Sr. Executive Assistant
Miami, Florida, United States
OnsiteFull Time
Kaseya
Kaseya: Develops IT management and security software for service providers.
8+ YOE8-12+ years supporting C-level executives in dynamic environments. Strong judgment, coordination, and cross-functional partnering experience.
Microsoft Office, Zoom
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1mo
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Wedding Coordinator
Plantation, Florida, United States
HybridFull Time
Virgin Voyages: Operates an adult-only luxury cruise line globally.
Coordinate planning, logistics, and execution of onboard weddings; strong communication, organization, multitasking, problem-solving; Google Workspace/Microsoft Office proficiency; project tools and Seaware experience preferred; willingness to travel.
Google Workspace, Microsoft Office, Seaware
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3w
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Promotions Coordinator
Pembroke Pines, Florida, United States
OnsitePart Time
iHeartMedia
iHeartMediaNASDAQ: IHRT: Provides radio broadcasting, podcasting, and digital audio streaming services.
Organizing and executing local events and promotions, coordinating logistics, working flexible hours (nights/weekends/holidays), strong communication and organizational skills, Microsoft Office proficiency, valid driver’s license and reliable transportation.
Microsoft Office
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1mo
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Marketing Coordinator
Miami Beach, Florida, United States
OnsiteFull Time
Accor
AccorEuronext Paris: AC: Operates a global network of diverse hospitality brands.
Supports planning and execution of multi-channel marketing campaigns, content creation, social media and email marketing, vendor coordination, event support, KPI tracking, website updates and basic SEO; strong communication and collaboration skills.
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1mo
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Senior Operations Coordinator
Boca Raton, Florida, United States
$50k-$70k/yr OnsiteFull Time
Living Benefits Life Insurance
Living Benefits Life Insurance: Independent agency providing life insurance and financial protection solutions.
Highly organized coordinator to manage underwriting case flow, internal workflows, marketing campaign tracking, reporting, and provide executive support; early-career candidates encouraged.
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1mo
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Executive Assistant, AWS Global Public Policy
Miami or Arlington
$74k-$130k/yr OnsiteFull Time
Amazon
AmazonNASDAQ: AMZN: Global online retail and cloud computing technology provider.
5+ YOE5+ years executive assistant experience, executive calendar management, domestic/international travel coordination, Microsoft Office proficiency, budgeting and expense management, familiarity with AI tools, excellent English communication; Spanish fluency ideal.
Microsoft Office, AI tools
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2w
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Executive Assistant to General Manager
Miami, Florida, United States
OnsiteFull Time
Gale Hotels
Gale Hotels: Operates and manages luxury boutique hotels and residential lifestyle properties.
2+ YOEProvide high-level administrative support, calendar/travel management, meeting preparation, interdepartmental coordination, confidentiality, and proficiency with Microsoft Office; 2+ years executive support experience preferred.
Microsoft Outlook, Microsoft Word, Microsoft Excel
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2mo
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Executive Asistant
Boca Raton, Florida, United States
HybridFull Time
TouchSuite
TouchSuite: Provides payment processing and point-of-sale solutions for businesses.
3+ YOE3+ years supporting C-Suite, skilled in scheduling, travel coordination, confidentiality, and professional communication.
Microsoft Office, Calendar management, Travel coordination software
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