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228 executive coordinator jobs at 175 companies in Sunnyvale, CA

2mo
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Executive Coordinator
Palo Alto, California, United States
OnsiteFull Time
Rhombus Power
Rhombus Power: Predictive AI software for defense and national security operations.
Support senior leadership with travel logistics, calendars, and cross-functional coordination in a defense tech environment. Requires discretion and high accountability.
Calendar, Spreadsheets, Travel management software
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1w
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Senior Executive Recruiting Coordinator
San Francisco, California, United States
$110k-$120k/yr HybridFull Time
Owner
Owner: AI-powered business management platform for independent restaurants.
3+ YOE3+ years in recruiting operations or executive coordination, hands-on operations experience, high-volume scheduling, ATS proficiency (Ashby a plus), exceptional communication, white-glove candidate experience, autonomy and flexibility.
Ashby
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1mo
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Development & Executive Operations Coordinator
San Francisco, California, United States
$31/hr OnsiteFull Time
LYRIC
LYRIC: Provides community support and leadership services for LGBTQQ+ youth.
1+ YOE1–3 years administrative, operations, fundraising, or event coordination experience; proficiency with Raiser’s Edge/CRM, Microsoft Office Suite, and Google Workspace; strong communication, organization, and donor stewardship skills.
Raiser’s Edge, Microsoft Office Suite, Google Workspace, CRM
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3mo
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Executive Assistant & Workplace Experience Coordinator
Burlingame, California, United States
$87k-$109k/yr OnsiteFull Time
Balsam Brands
Balsam Brands: Global retailer of premium holiday and home décor products.
5+ YOE5+ years in executive assistance, office coordination, or workplace operations; strong prioritization, discretion, and communication; ability to lift up to 50 lbs; valid driver’s license with access to a vehicle.
Microsoft Office, Zoom, Slack
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3d
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Sales, Marketing & Executive Coordinator
San Francisco, California, United States
$36/hr OnsiteFull Time
HEI Hotels & Resorts
HEI Hotels & Resorts: Operates and invests in luxury and upper-upscale hotels and resorts.
Provide administrative and client-facing support to sales, marketing, and executive teams; prepare materials, coordinate site visits and VIP arrivals; organized, detail-oriented, and customer-focused.
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1mo
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Executive Operations Coordinator, Office of the CEO
Mountain View, California, United States
$120k-$175k/yr HybridFull Time
MatX
MatX: Developing custom silicon chips optimized for large language models.
1+ YOEBachelor's degree or 1–3 years startup/tech experience; strong organization, communication, and cross-functional coordination; discretion; ability to influence without authority; Bay Area based.
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6d
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Region Land Coordinator/Executive Assistant
San Ramon, California, United States
$85k-$100k/yr OnsiteFull Time
D.R. Horton
D.R. HortonNYSE: DHI: Constructs and sells residential homes across the United States.
4+ YOEBachelor's degree, 4+ years related experience, valid driver’s license and vehicle, proficiency with MS Office/SharePoint/JDE, strong communication and multitasking, ability to work overtime and travel occasionally.
Sharepoint, JDE, Microsoft Office, email
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1mo
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Executive & Team Assistant
San Francisco, California, United States
$110k-$130k/yr HybridFull Time
Motorq
Motorq: Connected vehicle intelligence platform for fleet operators and OEMs.
3+ YOE3+ years in executive assistant/office operations, strong calendar/travel coordination, HR coordination or office management experience preferred.
Google Workspace, Slack, Calendar, Travel booking platforms, HR systems
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1w
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
Penta
Penta: Provides data-driven stakeholder intelligence and strategic communications advisory.
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
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3w
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Executive Assistant
San Mateo, California, United States
OnsiteFull Time
Generalist
Generalist: Developing general-purpose embodied AI foundation models for robots.
3+ YOE3+ years administrative or executive support experience; expert with G-Suite; strong calendar, travel, and event coordination; excellent communication, discretion, organization, and prioritization skills.
G-Suite, Google Calendar, Gmail, Google Docs, Google Sheets
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2w
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Executive Assistant
San Mateo, California, United States
$121k-$150k/yr OnsiteFull Time
Beast Industries
Beast Industries: Produces digital media and consumer goods for MrBeast brands.
4+ YOE4+ years supporting senior executives; managing complex calendars, travel, and logistics; coordinating office operations; strong organization, discretion, communication, and proficiency with productivity tools.
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3mo
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Human Resources Coordinator & Executive Support to the CEO
Richmond, California, United States
OnsiteFull Time
Richmond College Prep Schools
Richmond College Prep Schools: A public charter school offering primary and middle school education.
Coordinate recruitment and onboarding, maintain confidential personnel records, manage benefits and leave tracking, support employee relations and compliance, and provide executive-level administrative support to the CEO.
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1mo
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Executive Assistant
San Francisco or California
$100k-$125k/yr RemoteFull Time
Higgsfield
Higgsfield: AI platform for cinematic social media video production.
3+ YOE3+ years supporting C-level executives; managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and driving operational excellence with high discretion.
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5h
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Executive Assistant
Palo Alto, California, United States
$140k-$180k/yr OnsiteFull Time
Playground Global
Playground Global: Venture capital firm specializing in early-stage deep tech investments.
Experienced executive assistant supporting senior leaders; strong judgment, organization, proactive mindset, discretion, communication, and relationship management; scheduling across time zones and logistics coordination.
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1mo
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Executive Assistant
San Francisco, California, United States
$84k-$175k/yr OnsiteFull Time
Adobe
AdobeNASDAQ: ADBE: Provides software for digital media creation and marketing analytics
8+ YOE8+ years supporting senior executives; advanced Microsoft Office skills; experience coordinating complex calendars, arranging travel, preparing expense reports and materials; discretion and excellent communication.
ChatGPT, Claude, Concur, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Slack, Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, GenStudio
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3mo
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Executive Assistant - Everest
San Francisco, California, United States
$110k-$140k/yr HybridFull Time
Infinity Constellation
Infinity Constellation: Builds and scales a portfolio of AI-native service companies.
5+ YOE5+ years of high-level executive support, fundraising operations experience, strong Outlook/calendar management, and project coordination.
Microsoft Outlook, CRM, project management platforms
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2w
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Executive Assistant
New York or San Francisco
$74k-$85k/yr HybridFull Time, Temporary
Natural Resources Defense Council
Natural Resources Defense Council: International nonprofit organization dedicated to protecting the environment.
5+ YOEProvide executive administrative support to Chief Litigation Officer and Chief Counsel: calendar and travel management, meeting coordination, invoice and expense processing, Salesforce docket tracking, strong Microsoft Word/Excel and project coordination skills; 5+ years admin experience (including 3+ years as an EA).
Microsoft Word, Microsoft Excel, Salesforce, iCIMS
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2w
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Executive Assistant
San Francisco, California, United States
$100k-$190k/yr OnsiteFull Time
Serval
Serval: AI platform for automating IT and enterprise service workflows.
2+ YOE2+ years supporting sales leaders or executives; advanced calendar management; proactive, high discretion; strong written/verbal communication, organization, and technical fluency; ability to coordinate domestic and international travel.
Notion, Slack, Ashby, Salesforce
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1d
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Executive Assistant
San Francisco, California, United States
$33-$38/hr OnsitePart Time
FACES SF
FACES SF: Providing early childhood education and family support services in San Francis.
3+ YOE3+ years supporting executives/boards, calendar and expense management, strong written English, confidentiality, ability to coordinate meetings and events; bachelor\u0002s preferred; fingerprint clearance, TB test, First Aid and CPR required.
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23h
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Executive Business Partner
San Jose, California, United States
$155k-$180k/yr HybridFull Time
Radiant Logic
Radiant Logic: Software for unifying and securing enterprise identity data.
Provide high-judgment executive support to the CEO and leadership: manage meetings, produce executive communications, coordinate board/offsite logistics, and design AI-assisted workflows.
Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft Outlook, ChatGPT, Microsoft Copilot, Gemini, Claude, Google Calendar, Slack, Microsoft Teams, Zoom, SharePoint, OneDrive, Google Drive
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