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238 executive coordinator jobs at 175 companies in Pleasanton, CA

1w
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Executive Coordinator
Oakland, California, United States
$115k-$137k/yr OnsiteFull Time
AC Transit
AC Transit: Operates public bus transit services in California's East Bay.
6+ YOEHigh school diploma/GED, six years of increasingly responsible administrative support with at least two years providing primary executive support; ability to handle confidential matters, supervise staff, manage executive calendars, and work outside regular hours.
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2w
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Sr. Executive Coordinator / Project Coordinator to Chief Scientific Officer
San Rafael, California, United States
OnsiteFull Time
BioMarin
BioMarinNASDAQ: BMRN: Develops and commercializes therapies for rare genetic diseases.
5+ YOEBachelor's or equivalent,5+ years supporting senior executives,project coordination experience,proficiency in Microsoft Office,Teams and SharePoint,high discretion and communication skills.
Microsoft Office, Microsoft Teams, Microsoft SharePoint
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3w
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Senior Executive Recruiting Coordinator
San Francisco, California, United States
$110k-$120k/yr HybridFull Time
Owner
Owner: AI-powered business management platform for independent restaurants.
3+ YOE3+ years in recruiting operations or executive coordination, hands-on operations experience, high-volume scheduling, ATS proficiency (Ashby a plus), exceptional communication, white-glove candidate experience, autonomy and flexibility.
Ashby
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1mo
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Development & Executive Operations Coordinator
San Francisco, California, United States
$31/hr OnsiteFull Time
LYRIC
LYRIC: Provides community support and leadership services for LGBTQQ+ youth.
1+ YOE1–3 years administrative, operations, fundraising, or event coordination experience; proficiency with Raiser’s Edge/CRM, Microsoft Office Suite, and Google Workspace; strong communication, organization, and donor stewardship skills.
Raiser’s Edge, Microsoft Office Suite, Google Workspace, CRM
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3mo
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Executive Assistant & Workplace Experience Coordinator
Burlingame, California, United States
$87k-$109k/yr OnsiteFull Time
Balsam Brands
Balsam Brands: Global retailer of premium holiday and home décor products.
5+ YOE5+ years in executive assistance, office coordination, or workplace operations; strong prioritization, discretion, and communication; ability to lift up to 50 lbs; valid driver’s license with access to a vehicle.
Microsoft Office, Zoom, Slack
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1w
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Executive Briefing Center Program Coordinator
Cupertino, California, United States
OnsiteFull Time
Apple
AppleNASDAQ: AAPL: Designs and sells consumer electronics, software, and online services.
Ensure devices, equipment, and technical systems are prepared for executive customer engagements; support premium briefing experiences.
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22h
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Executive Operations Coordinator
San Francisco, California, United States
$124k-$129k/yr HybridFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
3+ YOEBachelor's degree and 3+ years related experience; experience administering operational programs, budgeting, facilities coordination, procurement, records management, and SOP development.
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2w
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Sales, Marketing & Executive Coordinator
San Francisco, California, United States
$36/hr OnsiteFull Time
HEI Hotels & Resorts
HEI Hotels & Resorts: Operates and invests in luxury and upper-upscale hotels and resorts.
Provide administrative and client-facing support to sales, marketing, and executive teams; prepare materials, coordinate site visits and VIP arrivals; organized, detail-oriented, and customer-focused.
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1d
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Executive Operations Coordinator
San Francisco, California, United States
HybridFull Time
UCSF Health
UCSF Health: Academic medical center providing advanced patient care and research.
3+ YOEBachelor's degree and 3+ years related experience (or equivalent); knowledge of university administrative policies, records management, SOPs, procurement, facilities coordination, strong communication and problem-solving skills.
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1d
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Executive Assistant
Bethesda or Getzville or Poway or North Liberty or Lakeland or Fredericksburg or Melville or New York City or Jacksonville or Palo Alto or Tucson or Tampa or Macon
$26-$50/yr HybridFull Time
GEICO
GEICO: Provides vehicle and property insurance services to consumers.
Provide high-level executive support to two VPs, manage complex calendars, create executive presentations, coordinate meetings and projects, and handle confidential information.
Microsoft PowerPoint, Microsoft Outlook, Microsoft Word, Microsoft Excel
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2w
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Region Land Coordinator/Executive Assistant
San Ramon, California, United States
$85k-$100k/yr OnsiteFull Time
D.R. Horton
D.R. HortonNYSE: DHI: Constructs and sells residential homes across the United States.
4+ YOEBachelor's degree, 4+ years related experience, valid driver’s license and vehicle, proficiency with MS Office/SharePoint/JDE, strong communication and multitasking, ability to work overtime and travel occasionally.
Sharepoint, JDE, Microsoft Office, email
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2mo
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Executive & Team Assistant
San Francisco, California, United States
$110k-$130k/yr HybridFull Time
Motorq
Motorq: Connected vehicle intelligence platform for fleet operators and OEMs.
3+ YOE3+ years in executive assistant/office operations, strong calendar/travel coordination, HR coordination or office management experience preferred.
Google Workspace, Slack, Calendar, Travel booking platforms, HR systems
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3w
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
Penta
Penta: Provides data-driven stakeholder intelligence and strategic communications advisory.
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
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1mo
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Executive Assistant
San Mateo, California, United States
$121k-$150k/yr OnsiteFull Time
Beast Industries
Beast Industries: Produces digital media and consumer goods for MrBeast brands.
4+ YOE4+ years supporting senior executives; managing complex calendars, travel, and logistics; coordinating office operations; strong organization, discretion, communication, and proficiency with productivity tools.
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1mo
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Executive Assistant
San Mateo, California, United States
OnsiteFull Time
Generalist
Generalist: Developing general-purpose embodied AI foundation models for robots.
3+ YOE3+ years administrative or executive support experience; expert with G-Suite; strong calendar, travel, and event coordination; excellent communication, discretion, organization, and prioritization skills.
G-Suite, Google Calendar, Gmail, Google Docs, Google Sheets
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1d
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Executive Assistant
San Francisco, California, United States
OnsiteFull Time
Alljoined
Alljoined: Developing non-invasive brain-computer interfaces to decode neural signals.
1+ YOE1+ years supporting executives or in office/operations roles; expert calendar and inbox management, travel and event coordination, confidentiality, strong written communication, and startup adaptability.
Google Workspace, Slack, Ashby, Notion, Linear
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3d
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Executive Assistant
Santa Clara, California, United States
$47-$73/hr OnsiteFull Time
Agilent Technologies
Agilent TechnologiesNew York Stock Exchange: A: Providing instruments, software, and consumables for laboratory scientific discovery.
5+ YOEProvide high-level executive support to VP of Global Quality including calendar and travel management, event coordination, expense and PO reconciliation, SharePoint governance, and confidential communications.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Copilot, Microsoft Outlook, Microsoft SharePoint, Microsoft Teams
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4d
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Executive Assistant
San Mateo, California, United States
$140k-$180k/yr OnsiteFull Time
Fireworks AI
Fireworks AI: Provide high-speed inference and infrastructure for generative AI models.
Providing high-trust support to senior leaders including complex calendar management, executive correspondence, travel coordination, meeting prep, project support, and confidential handling of information.
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2w
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Executive Assistant
Palo Alto, California, United States
$140k-$180k/yr OnsiteFull Time
Playground Global
Playground Global: Venture capital firm specializing in early-stage deep tech investments.
Experienced executive assistant supporting senior leaders; strong judgment, organization, proactive mindset, discretion, communication, and relationship management; scheduling across time zones and logistics coordination.
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1mo
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Executive Assistant
San Francisco or California
$100k-$125k/yr RemoteFull Time
Higgsfield
Higgsfield: AI platform for cinematic social media video production.
3+ YOE3+ years supporting C-level executives; managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and driving operational excellence with high discretion.
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