HiringCafe
Join our community

24 executive support specialist jobs at 21 companies in Pasadena, CA

2mo
Save
Mark Applied
Hide
Executive Support Specialist
Los Angeles, California, United States
$75k-$85k/yr OnsiteFull Time
Oxford Health Group
Oxford Health Group: Operates and manages senior living and healthcare facilities.
5+ YOEBachelor's degree required (legal/paralegal preferred), minimum 5 years in legal, compliance, or HR management, strong MS Office skills, research and documentation skills, confidentiality and regulatory experience.
Microsoft Office
Job PostingView all
1mo
Save
Mark Applied
Hide
Executive Administrative Support Specialist
El Segundo or Chantilly
$110k-$170k/yr OnsiteFull Time
OMNI Consulting Solutions
OMNI Consulting Solutions: A boutique consulting firm providing advisory and assistance services to government and aerospace clients.
10+ YOEBachelor's degree and 10+ years DoD administrative or A&AS experience, active Top Secret clearance, experience supporting senior government leadership, knowledge of DTS, TMT, Microsoft Teams, SharePoint, and Microsoft Office, strong organizational and communication skills.
Defense Travel System (DTS), Task Management Tool (TMT), NIPRNet, SIPRNet, Microsoft Teams, SharePoint, LiveLink, Microsoft Office Suite
Job PostingView all
3mo
Save
Mark Applied
Hide
Support Specialist, PK Director’s Action Group (DAG) – Space Systems Command
El Segundo, California, United States
$90k-$110k/yr OnsiteFull Time
BTAS
BTAS: Provides administrative support services to a government defense Directorate.
5+ YOESecret clearance; 5 years DoD executive admin support; 1 year college.
Job PostingView all
1mo
Save
Mark Applied
Hide
Senior IT Support Specialist
Irvine, California, United States
$75k-$85k/yr OnsiteFull Time
Fluxergy
Fluxergy: Portable diagnostic platform for rapid point-of-care laboratory testing
6+ YOE6+ years supporting Windows desktops and Microsoft 365 administration; advanced troubleshooting across endpoints, networking, and Microsoft Intune; strong communication and executive support skills.
Microsoft 365, Entra ID (Azure AD), Exchange Online, Microsoft Intune, SharePoint, OneDrive, Microsoft Teams, Windows 10, Windows 11, macOS, ManageEngine ServiceDesk, CrowdStrike, SentinelOne, Darktrace, PowerShell
Job PostingView all
2mo
Save
Mark Applied
Hide
Executive Projects & Communications Specialist - SOM
Pasadena, California, United States
OnsiteFull Time
Kaiser Permanente
Kaiser Permanente: Provides integrated medical care and health insurance plans.
4+ YOEDevelop executive communications, manage projects, and support governance for the Deans Office; create briefing materials and board-ready deliverables.
Microsoft 365, PowerPoint, Word, Excel, Teams
Job PostingView all
2d
Save
Mark Applied
Hide
Client Engagement Specialist + Executive Support
Sherman Oaks or Los Angeles
$23-$26/hr HybridFull Time
Zeeva Behavioral Health
Zeeva Behavioral Health: A therapist-led psychotherapy practice providing accessible, trauma-informed mental healthcare.
1+ YOERequires 1–2+ years in a high-volume client-facing role, strong communication, organization, follow-through, multitasking, technology skills, and ability to work primarily in person in Sherman Oaks.
CRM, EHR
Job PostingView all
3mo
Save
Mark Applied
Hide
Talent Acquisition Specialist - Executive Recruiting
Costa Mesa or Denver
$29-$36/hr HybridFull Time
VF Corporation
VF CorporationNYSE: VFC: Global designer and retailer of lifestyle apparel and footwear.
7+ YOESenior-level talent acquisition experience supporting executives; 7+ years with VP level; strong logistical, communication, and multiprocessing skills.
Workday, LinkedIn Recruiter, MS Office
Job PostingView all
2w
Save
Mark Applied
Hide
Cybersecurity Client Relationship & Sales Support Specialist
Chicago or Milwaukee or Dallas or Columbus or Kirkland or Cincinnati or New York City or Cleveland or Oklahoma City or Austin or Albany or St. Pete or Hartford or Pittsburgh or St. Louis or Miami or Sacramento or Raleigh or Minneapolis or Mountain View or Scottsdale or San Francisco or Morristown or Denver or Boston or Philadelphia or Des Moines or Overland Park or Los Angeles or Charlotte or Walnut Creek or Carmel or Seattle or Houston or Arlington or Atlanta or Redmond or Bentonville or Beaverton or Nashville or Detroit or San Diego
$59k-$155k/yr HybridFull Time
Accenture
AccentureNYSE: ACN: Global provider of management consulting and technology services.
3+ YOERequires 3+ years in sales, cybersecurity, and project management; strong communication and executive presence; and a bachelor's degree or equivalent experience.
Customer Relationship Management (CRM)
Job PostingView all
2w
Save
Mark Applied
Hide
Cybersecurity Client Relationship & Sales Support Specialist
Albany or Arlington or Atlanta or Austin or Beaverton or Bentonville or Boston or Carmel or Charlotte or Chicago or Cincinnati or Cleveland or Columbus or Culver City or Denver or Des Moines or Detroit or Hartford or Houston or Irving or Kirkland or Miami or Milwaukee or Minneapolis or Morristown or Mountain View or Nashville or New York City or Oklahoma City or Overland Park or Philadelphia or Pittsburgh or Raleigh or Redmond or Sacramento or San Diego or San Francisco or Scottsdale or Seattle or St. Louis or St. Petersburg or Walnut Creek or United States
$54k-$155k/yr HybridFull Time
Accenture
AccentureNYSE: ACN: Global professional services firm providing consulting and technology solutions.
3+ YOERequires 3+ years each in sales, cybersecurity, and project management, strong communication and executive presence, and a bachelor's degree or equivalent work experience.
Customer Relationship Management (CRM), Quarterly Business Review (QBR)
Job PostingView all
1w
Save
Mark Applied
Hide
Private Wealth Client Specialist
Newport Beach, California, United States
$35-$51/hr OnsiteFull Time
FBT Gibbons
FBT Gibbons: Provides legal representation and business advisory services to corporations.
3+ YOEBachelor’s degree or equivalent, 3+ years of executive support experience, Microsoft Office proficiency, strong organization and communication skills, confidentiality, discretion, and authorization to work without sponsorship.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft OneDrive, PDF
Job PostingView all
1mo
Save
Mark Applied
Hide
Service Client Specialist to the Managing Partner
Glendale, California, United States
$65k-$80k/yr OnsiteFull Time
New York Life
New York Life: Provides life insurance, retirement income, and investment solutions.
5+ YOE5+ years executive support or operations experience, advanced Microsoft Office skills, calendar/travel/meeting management, recruiting/onboarding coordination, strong communication, confidentiality, and FINRA pre-hire fingerprinting requirement.
Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Teams, ChatGPT, Microsoft Co-Pilot
Job PostingView all
1w
Save
Mark Applied
Hide
CATERING SPECIALIST
Brea, California, United States
$20-$25/hr OnsiteFull Time
Mendocino Farms
Mendocino Farms: Operates a gourmet sandwich and salad restaurant chain.
Requires a hospitable attitude, strong personality, desire to help people, guest connection skills, and ability to sell catering services and support catering team execution.
Job PostingView all
1w
Save
Mark Applied
Hide
COUNCIL OFFICE SPECIALIST (PRINCIPAL COUNCIL EXECUTIVE ASSISTANT TO VICE MAYOR MAI)
Irvine, California, United States
OnsiteFull Time
City of Irvine
City of Irvine: Municipal government serving the City of Irvine, California.
High school diploma or equivalent and clerical experience required. Two years of relevant professional experience preferred, with strong organization, communication, event planning, customer service, and office technology skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Google Workspace, Canva, Zoom, Microsoft Teams, Facebook, Instagram, LinkedIn, X
Job PostingView all
2mo
Save
Mark Applied
Hide
Quality Specialist
Compton or Rancho Dominguez
$48k-$54k/hr OnsiteFull Time
Henkel
HenkelXETRA: HEN3: Manufactures laundry, beauty, and adhesive products globally.
Quality control testing of materials and finished goods; SAP data entry; SHEQ compliance; sample management; support for Quality Engineers; process optimization; project execution; develop tests and report data; coordinate regulation changes.
SAP, Laboratory testing equipment
Job PostingView all
2mo
Save
Mark Applied
Hide
Legal - Administrative Specialist
Los Angeles, California, United States
$25-$30/hr OnsiteFull Time
Crystal Stairs
Crystal Stairs: Provides child care subsidies and early childhood education programs.
2+ YOEBachelor's degree or paralegal certificate required; 2+ years supporting a senior executive and 1+ year in legal/compliance or law firm; calendar management, confidentiality, corporate minutes, contract and subpoena handling, and tech proficiency (Zoom/board portal).
Zoom, Board portal, intranet site
Job PostingView all
1d
Save
Mark Applied
Hide
Marcomm Specialist (Temporary)
Buena Park, California, United States
$28-$38/hr OnsiteFull Time, Temporary
Yamaha Corporation of America
Yamaha Corporation of AmericaTokyo Stock Exchange: 7951: Manufactures and distributes musical instruments and audio equipment.
Experience executing traditional, digital, and social marketing programs; Microsoft Office proficiency with advanced PowerPoint and Excel; consumer brand, marketing tactic, sales support, creative tool, and cross-functional experience preferred.
Microsoft Office, Microsoft PowerPoint, Microsoft Excel, Workfront, Wrike, Teamwork, Asana
Job PostingView all
3w
Save
Mark Applied
Hide
Process Validation Specialist - Torrance
Torrance, California, United States
$80k-$100k/yr OnsiteFull Time
PolyPeptide
PolyPeptideSIX Swiss Exchange: PPGN: Global CDMO specializing in peptide and oligonucleotide API manufacturing.
1+ YOESupport process validation and equipment qualification in cGMP manufacturing; prepare protocols, execute validation activities, review data, and support audits. Bachelor\u0002s or Master\u0002s in engineering/life sciences/chemistry and 1+ years cGMP experience.
Minitab
Job PostingView all
3w
Save
Mark Applied
Hide
Project Specialist (IVC - Rising Scholars)
Irvine, California, United States
$23/hr OnsitePart Time, Temporary
South Orange County Community College District
South Orange County Community College District: Provides higher education and vocational training in Southern California.
Support Rising Scholars program with event planning and execution, engage and refer system-impacted students, perform outreach and documentation, occasional evening/weekend work, ability to lift up to 25 lbs.
Job PostingView all
2mo
Save
Mark Applied
Hide
Environmental Test Lab Specialist
Long Beach, California, United States
$37-$51/hr OnsiteFull Time
Relativity Space
Relativity Space: Designing and manufacturing 3D-printed rockets and launch vehicles.
5+ YOE5+ years supporting environmental testing in aerospace/defense/electronics; hands-on execution of vibration, shock, and thermal tests; ability to run ATP/QTP, configure instrumentation, collect and communicate test data.
thermal chambers, vibration tables, shock systems, data acquisition systems, accelerometers, thermocouples, MES/ERP systems, test scheduling systems
Job PostingView all
1mo
Save
Mark Applied
Hide
Service Client Specialist to the Managing Partner
Glendale, California, United States
$65k-$80k/yr OnsiteFull Time
New York Life Insurance
New York Life Insurance: Providing life insurance, annuities, and long-term investment solutions.
5+ YOE5+ years executive support or operations experience, advanced Microsoft Office skills, strong communication, judgment, process improvement ability, and FINRA pre-hire fingerprinting required.
Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Teams, ChatGPT, Microsoft Co-Pilot
Job PostingView all

Explore Jobs

Expand Your Job Search