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149 process coordinator jobs at 111 companies in Novato, CA

4w
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Project Coordinator
Fairfield, California, United States
$22-$25/hr OnsiteFull Time
Westamerica Bank
Westamerica BankNASDAQ: WABC: Provides commercial and consumer banking services in California.
Provides administrative and analytical support for real property management including scheduling repairs, vendor coordination, invoice auditing, contract and financial tracking, PG&E statement processing, and secretarial tasks.
Financial Management System (FMS), Personal computer, Photocopier, Facsimile, Telephone, Calculator
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1mo
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Talent Coordinator
San Francisco, California, United States
$85k-$95k/yr HybridFull Time
Match Group
Match GroupNASDAQ: MTCH: Operates a portfolio of global online dating applications.
2+ YOE2+ years recruiting coordination or high-volume talent operations experience; strong organization, scheduling, candidate communication, and process improvement skills; experience with Lever, GoodTime, Google Workspace, and recruiting technologies.
GoodTime, Lever, Google Workspace, CodeSignal
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1w
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Recruiting Coordinator Lead, Applied
San Francisco, California, United States
$170k-$190k/yr HybridFull Time
OpenAI
OpenAI: Develops artificial intelligence models and generative AI software services.
5+ YOE1.5+ Mgmt5+ years recruiting coordination/operations experience, 1.5+ years managing coordinators, expertise with high-volume technical scheduling, stakeholder management, process improvement, and tools experience.
Ashby, Guide, ChatGPT, Google Workspace, Google Calendar, Slack, Notion, Navan, Reimbi
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3mo
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Practice Coordinator
Oakland, California, United States
OnsiteFull Time, Temporary
UCSF Health
UCSF Health: Academic medical center providing advanced patient care and research.
4+ YOEHigh school or college degree plus related experience (4 years related experience or college degree with 6 months experience). Strong customer service, office coordination, scheduling, referral processing, EMR navigation, and written communication skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, APeX, EPIC, CRM, My Chart
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2mo
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Mobile Service Coordinator
Windsor, California, United States
OnsiteFull Time
Coast Counties Peterbilt
Coast Counties Peterbilt: Full-service Peterbilt truck dealership providing sales, parts, and service.
2+ YOEManage mobile service operations: schedule repairs, coordinate technicians, process estimates and invoices, ensure timely communication and documentation.
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1mo
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Senior Recruiting Coordinator
San Francisco, California, United States
$160k-$180k/yr HybridFull Time
Vapi
Vapi: Build and deploy AI-powered voice agents via flexible APIs.
4+ YOE4+ years recruiting coordination/operations experience in tech/startup, hands-on ATS experience (Ashby/Greenhouse/Lever), strong calendar logistics, data/reporting skills, process building, and excellent communication.
Ashby, Greenhouse, Lever, ATS
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1w
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RN-MDS Coordinator
Napa County, California, United States
$10k-$11k/mo OnsiteFull Time
State Controller's Office
State Controller's Office: California's fiscal controller managing state financial operations and assets.
Must meet California RN legal requirements, pass drug and background screenings, coordinate MDS/RAI processes, and prepare for CDPH/TJC surveys; MDS experience and Point Click Care familiarity preferred.
Point Click Care (PCC)
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2w
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Construction Coordinator (TI / GC Interface)
Austin or New York or San Francisco or Seattle
$155k-$181k/yr OnsiteFull Time
Fluidstack
Fluidstack: Provides high-performance cloud GPU infrastructure for AI development.
Coordinate tenant-improvement construction, manage RFIs/submittals/change orders, track schedule against production ramp, run punch and turnover processes; experience coordinating commercial/industrial construction and TI in operating facilities.
Procore
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3w
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Clinical Research Coordinator
San Francisco, California, United States
$38/hr OnsiteFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
HS diploma or equivalent; attention to detail, strong communication, ability to multitask, independent work and project prioritization; experience with patient/study subject coordination and regulatory processes preferred.
MATLAB, R, python, Philips Actiwatch Spectrum Plus, ApneaLink, Zeo, Advanced Brain Monitoring Sleep Profiler, Committee on Human Research (CHR), Western Institutional Review Board
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1w
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Service Coordinator
San Francisco, California, United States
$36-$45/hr OnsiteFull Time
Amerit Fleet Solutions
Amerit Fleet Solutions: Provides comprehensive mobile and on-site commercial fleet maintenance.
3+ YOE3+ years automotive or fleet experience, knowledge of shop repair processes, dispatching experience, strong organization and communication, and basic computer proficiency.
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2mo
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Clinic Flow Coordinator - South Napa
Napa, California, United States
$27-$34/hr OnsiteFull Time
CommuniCare+OLE
CommuniCare+OLE: Provides primary healthcare and wellness services for everyone.
2+ YOEOutpatient clinic experience; strong coordination and multitasking skills; CPR certification; bilingual preferred; willingness to learn scheduling processes.
Electronic Health Record, Scheduling software, Microsoft Excel/Sheets
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5d
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Merchandise Coordinator
San Ramon, California, United States
$18-$18/hr OnsiteFull Time
The TJX Companies
The TJX CompaniesNYSE: TJX: Operates global off-price retail stores for apparel and home.
1+ YOEExecute receiving and merchandising standards, train and mentor associates, prioritize processing and backstock, lift heavy objects; 1 year retail and 6 months leadership experience required.
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1mo
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Operations Coordinator
San Francisco, California, United States
$51k-$68k/yr OnsiteFull Time
Stifel
StifelNYSE: SF: Global wealth management and investment banking firm.
1+ YOEHigh school diploma and 1+ years administrative experience; perform cashiering, process account and trade operations, liaise with home office, organize information, and identify escalation matters.
Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook
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1mo
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Recruiting Coordinator
San Francisco or Denver or New York City
$75k-$90k/yr HybridFull Time
Candid Health
Candid Health: Automates medical billing and revenue cycle management for healthcare providers.
Owning end-to-end interview scheduling, candidate communications, ATS (Ashby) hygiene, and recruiting process improvements; requires strong organization, communication, and problem-solving; early-career preferred.
Ashby
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2w
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HR Coordinator
San Francisco, California, United States
$75k-$100k/yr HybridFull Time
Higgsfield
Higgsfield: AI platform for cinematic social media video production.
2+ YOE2–5 years HR/People Operations experience; strong organization, communication, confidentiality, and customer-service skills; experience with HRIS, onboarding/offboarding, compliance, and employee lifecycle processes.
Rippling, Workday, BambooHR, Google Workspace, Microsoft Office
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4d
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Patient Coordinator
San Francisco, California, United States
$17-$24/hr OnsiteFull Time
Choice Healthcare Services
Choice Healthcare Services: A pediatric dental and orthodontic healthcare services provider.
High school diploma or equivalent, 6+ months dental/healthcare front office experience preferred, ability to collect/process payments, verify insurance eligibility, schedule appointments, and communicate with families.
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3w
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Recruiting Coordinator & Operations Specialist
San Francisco, California, United States
$65k-$95k/yr OnsiteFull Time
Mariana Minerals
Mariana Minerals: Building software-first infrastructure to produce and refine critical minerals.
2+ YOE2+ years recruiting coordination or talent ops experience; Ashby ATS experience; strong calendaring, communication, organization, and process-improvement skills.
Ashby ATS
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1w
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Development Coordinator
Oakland, California, United States
$36-$41/hr HybridFull Time
Regional Parks Foundation
Regional Parks Foundation: Supports the East Bay Regional Park District through fundraising.
3+ YOE3+ years nonprofit development or related experience; CRM/database management; gift processing; customer service; bachelor's preferred; valid California driver\u0019s license; strong communication and project skills.
Blackbaud Raiser\u0019s Edge, Raiser\u0019s Edge NXT, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
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3w
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Billing Coordinator
San Francisco or Redwood City
$90k-$105k/yr HybridFull Time
Latham & Watkins
Latham & Watkins: Global law firm providing comprehensive legal and advisory services.
3+ YOEMinimum 3 years accounting/billing experience, high school diploma required, bachelor’s in accounting preferred, knowledge of billing processes, posting/balancing debits and credits, strong interpersonal and customer-service skills.
3E
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3w
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Logistics Coordinator
Newark, California, United States
$30/hr OnsiteFull Time
syncreon
syncreon: Provides specialized warehouse management and supply chain logistics services.
Customer-service background in logistics or planning; strong Microsoft Word/Excel/Outlook skills (VLOOKUPs, Pivot Tables); ability to handle escalations, process orders via EDI/manual entry, multitask, and work in changing environments.
Microsoft Word, Microsoft Excel, Microsoft Outlook, EDI
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