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25 admin coordinator jobs at 19 companies in Novato, CA

2mo
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Senior Coordinator, Project Admin
South San Francisco, California, United States
$45-$59/hr OnsiteFull Time
Denali Therapeutics
Denali TherapeuticsNASDAQ: DNLI: Developing barrier-crossing medicines for people with neurodegenerative, lysosomal storage, and other serious diseases
4+ YOEHigh school diploma/equivalent and 4+ years administrative support experience; proven senior-leadership support; advanced computer and G-Suite skills; strong communication, confidentiality, organization, and multitasking.
G-Suite
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1mo
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Office Coordinator
San Francisco, California, United States
$100k-$120k/yr OnsiteFull Time
Engram
Engram: Applied AI research lab building cognitive systems that augment human intelligence and accelerate research and engineering.
3+ YOE3+ years office/admin/reception or hospitality experience; strong organization, attention to detail, email and calendar proficiency, warm communication, multitasking, proactive ownership.
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1mo
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HR Coordinator
Walnut Creek, California, United States
$31-$36/hr OnsiteFull Time
Hillendale Home Care
Hillendale Home Care: Private Bay Area home care agency providing personalized in-home support for older adults and their families.
1+ YOE1–2 years HR/admin experience, 1 year with an HRIS, experience with Google Workspace, strong attention to detail, confidentiality, and excellent written/verbal communication.
HRIS, CultureAmp, Google Workspace
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3mo
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Patient Admin Specialist II - Pulmonary Chest
Pleasanton, California, United States
$33-$37/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Academic medical system providing patient care and medical research.
1+ YOEAssist with new patient coordination, surgery scheduling, front office duties; HS diploma required; at least 1 year healthcare experience; strong communication and scheduling skills.
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1mo
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GTM Operations Coordinator
San Francisco, California, United States
$65k-$85k/yr OnsiteFull Time
Bobyard
Bobyard: Private AI takeoff and estimating software serving construction trade contractors.
0+ YOE0–2 years in sales ops/sales enablement/admin; familiarity with Trellus, HubSpot, Lemlist, Google Workspace; strong organization, written communication, and data hygiene skills; based in or willing to relocate to San Francisco.
Trellus, HubSpot, Lemlist, Google Workspace, Gmail, Excel, Google Sheets, SPF, DKIM
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3mo
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Staffing Coordinator III
San Francisco, California, United States
$29-$42/hr OnsiteFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and patient care.
4+ YOEHigh school grad with 4 years admin exp; or equivalent. Proficient in word processing, spreadsheets, databases. Strong verbal/written communication, listening, critical thinking, multitasking, time management. Interpersonal and leadership skills.
Word, Excel, Database software
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Commercial Team Coordinator (Sales, Marketing, Commercial Operations)
Redwood City, California, United States
OnsiteFull Time
Allakos
Allakos: Clinical-stage biotechnology developing therapeutic antibodies for allergic, inflammatory, and proliferative diseases.
7+ YOEBachelor’s degree; 7+ years admin/coordination experience; 5+ years in life sciences preferred; startup experience; advanced Microsoft Office; strong communication and organizational skills.
Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
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3w
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Administrative Coordinator - DATA
South San Francisco, California, United States
$80k-$108k/yr OnsiteFull Time
Amgen
AmgenNASDAQ: AMGN: Developing innovative medicines to fight serious diseases.
2+ YOEAssociate's degree +2 years admin experience or HS/GED +4 years; strong calendar, travel and meeting planning skills; proficiency with Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur; excellent communication.
Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur
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Front Office Coordinator
San Francisco, California, United States
OnsiteFull Time
Van Der Hout LLP
Van Der Hout LLP: Private immigration law firm serving individuals, families, employers, universities, and entrepreneurs with U.S. visa and nationality services.
1+ YOEBilingual in Spanish and English; strong communication; data entry; multitasking; MS Office; Acrobat; associate degree or higher preferred; 1 year front office/admin experience preferred (immigration law).
Microsoft Office, Adobe Acrobat, Case management software
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1mo
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Human Resources Coordinator
Saint Helena or Roseville
OnsiteFull Time
Adventist Health St. Helena
Adventist Health St. Helena: Faith-based nonprofit hospital system providing acute, specialty, emergency, and primary healthcare to Napa Valley residents.
High school/GED required; 0-2 years HR/admin/customer service experience preferred. Performs onboarding/offboarding, data entry, record maintenance, scheduling, and routine employee support.
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Front Desk Coordinator
Santa Rosa, California, United States
$27-$30/hr OnsiteFull Time
IVX Health
IVX Health: U.S. outpatient infusion-center operator providing biologic infusions and injections to patients with complex chronic conditions.
1+ YOE1–3 years medical front-desk/admin experience, high school diploma/GED, insurance verification and billing basics, EHR/EMR and scheduling software proficiency, medical terminology, strong customer service and communication.
EHR/EMR systems, scheduling software
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Area Sales & Catering Coordinator
San Francisco, California, United States
$33-$34/hr OnsiteFull Time
Sage Hospitality Group
Sage Hospitality Group: Hospitality management, investment, and development firm.
1+ YOEHigh school diploma,1-2+ years hotel sales/reservations or hospitality admin experience,proficiency in Microsoft Office,Delphi preferred,strong communication,organizational and multitasking skills.
Microsoft Word, Microsoft Excel, Microsoft Publisher, Microsoft PowerPoint, Delphi
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People Operations Administrative Coordinator
Bothell or Flint Township or Weatherford or Ocala or Peoria or Mineola or Richmond or Upland
$24-$27/hr OnsiteFull Time
Cascade Environmental
Cascade Environmental: Private U.S. environmental field-services contractor providing drilling, site characterization, and remediation for industrial, government, and infrastructure clients.
2+ YOEAssociate degree preferred; 2+ years admin or HR support experience preferred. Experience with HRIS (Dayforce preferred), payroll/systems, Microsoft Office suite, confidential record management, strong communication and organizational skills.
Dayforce, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft Teams, Microsoft SharePoint
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1mo
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Patient Care Coordinator I - Wound Care Clinic - Full Time
Redwood City, California, United States
$32-$36/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Academic medical system providing patient care and medical research.
High school/GED plus medical assistant training or certificate; BLS required; ability to perform vitals, specimen collection, patient rooming, clinic admin, and clinical documentation.
HealthStream
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2w
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Event Sales Admin (Part Time) 7 Days AM Availability
Burlingame, California, United States
OnsitePart Time
Topgolf
Topgolf: Global sports entertainment combining golf, technology, and hospitality.
Strong organizational, administrative, communication, customer service, and multitasking skills; office software and booking systems proficiency. Event coordination or administrative experience is preferred.
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3mo
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Executive Administrative Partner
Sunnyvale or Menlo Park
$61k-$145k/yr OnsiteFull Time
Meta
MetaNASDAQ: META: Builds technologies that help people connect, find communities, and grow businesses.
5+ YOE5+ years admin and executive support; travel coordination; calendar and expense management; MS Office and Google Suite.
Microsoft Office, Google Suite
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Assistant Manager - Cottonwood Place and Eden Baywood, Fremont
Fremont, California, United States
$20-$24/hr OnsiteFull Time
Eden Housing Management, Inc.
Eden Housing Management, Inc.: California nonprofit affordable-housing developer, owner, and manager serving low-income families, seniors, veterans, disabled and formerly homeless residents.
0+ YOEEntry level admin/clerical with 6 months clerical/office experience; HS diploma; 40 wpm typing; proficient in Word/Excel/Outlook; YARDI a plus; basic accounting & resident coordination.
Microsoft Word, Microsoft Excel, Microsoft Outlook, YARDI
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1mo
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Business Administration Specialist
Redwood City, California, United States
$40-$41/hr HybridFull Time
Stanford University
Stanford University: Private research university in Stanford, California.
4+ YOEHigh-level administrative support for senior leaders, calendar and travel management, complex event coordination, financial transaction processing, reporting, and project leadership; HS diploma plus 4 years admin experience required.
Microsoft Office Suite, Google Workspace, Oracle Financials, iProcurement, Expense Requests, PCard, TCard
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2mo
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Sr. Executive Administrator
Foster City, California, United States
$74k-$114k/yr HybridFull Time
Visa
VisaNYSE: V: Global leader in digital payments and transaction technology.
0.5+ YOEMinimum 6 months work experience or Bachelor's degree; executive admin experience (3-5 years) preferred; calendar and travel management, event coordination, Microsoft Office and CoPilot skills, strong communication and discretion.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, CoPilot
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2mo
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IT & Security Operations Manager
Walnut Creek, California, United States
HybridFull Time
Clearstory
Clearstory: Construction change-order workflow software serving general contractors, specialty contractors, and project owners.
4+ YOE4-7 years in IT operations, security operations, or SaaS business operations; hands-on SOC 2 audit coordination; Google Workspace admin; experience with compliance platforms; SaaS vendor management; automation mindset; collaborates with CTO; proactive, process-driven.
Google Workspace, Vanta, Drata, SaaS vendor management, automation tools, MFA, 1Password
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