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63 admin support jobs at 46 companies in Gilroy, CA

2mo
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Admin Manager
San Jose, California, United States
$140k-$190k/yr OnsiteFull Time
Monolithic Power Systems
Monolithic Power SystemsNasdaq: MPWR: Provides energy-efficient integrated power semiconductor solutions for electronics.
7+ YOE7+ Mgmt5+ years in C-suite admin support; 7-10 years in office administration/management; global team leadership; strong organizational and communication skills.
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2d
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Facilities Admin
Pleasanton, California, United States
$23-$45/hr OnsiteFull Time
Abbott
AbbottNYSE: ABT: Manufactures medical devices, diagnostics, and nutritional health products.
2+ YOEAdministrative and systems support for facilities including Infor EAM, Windchill, Ariba, PO/invoice processing, CMMS experience, MS Office proficiency, and 2+ years administrative or facilities experience.
Infor EAM, CMMS, Windchill, Ariba, Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Teams
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1d
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNew York Stock Exchange: MTZ: Builds and maintains energy, communications, and utility infrastructure.
Provide administrative support for construction projects including tracking labor and budget, processing payment requests, managing project files, coordinating vendors and insurance certificates, and preparing reports; Microsoft Office proficiency required.
Microsoft Office
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1d
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNYSE: MTZ: Builds and maintains energy and communication infrastructure.
Provide administrative support to project managers, track labor and budgets, organize project files, process payments, manage vendor accounts, and perform basic bookkeeping; strong communication, organization, and Microsoft Office proficiency required.
Microsoft Office
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2d
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNYSE: MTZ: Constructs and maintains critical energy and communications infrastructure.
Provide administrative support to project managers: track labor and budget, prepare reports, process payment requests, manage vendor accounts and insurance certificates, basic bookkeeping, Microsoft Office proficiency, strong communication and organizational skills.
Microsoft Office
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2w
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IT Support Admin – Executive Briefing Center (EBC)
Sunnyvale, California, United States
$85k-$120k/yr OnsiteFull Time
CrowdStrike
CrowdStrikeNASDAQ: CRWD: Provides cloud-native endpoint protection and cybersecurity services.
Manage and maintain Executive Briefing Center technology, configure and troubleshoot AV and video-conferencing systems, provide white-glove support for executives and clients, follow security best practices, and respond on-call.
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1d
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Admin Operations Coordinator
Sunnyvale, California, United States
$40-$50/hr OnsiteFull Time
Institute of Foundation Models
Institute of Foundation Models: Develops open-source frontier-class AI foundation models and research.
2+ YOE2–4 years front desk, office admin, recruiting coordination or customer service experience; calendar and travel coordination; strong customer-service and communication skills; Microsoft 365 proficiency; ATS experience preferred.
Microsoft Office, Microsoft 365, Lever, Greenhouse, Ashby
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1w
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Admin Assistant, Partnerships Operations
Los Gatos, California, United States
$80k-$149k/yr OnsiteFull Time
Netflix
NetflixNASDAQ: NFLX: Provider of global streaming entertainment and video content.
Senior administrative/executive assistant experience supporting multiple leaders across global teams; strong organization, communication, discretion, event planning, and cross-functional coordination skills.
Google Suite, Google Groups, Slack
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1w
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Customer Support Admin - IT
San Jose, California, United States
OnsiteFull Time
Honeywell International
Honeywell InternationalNASDAQ: HON: Designs and manufactures technologies for aerospace, buildings, and industry.
4+ YOEBachelor in IT or 4 years experience, A+ certification, 2 years WAN network troubleshooting, 4 years deploying end-user hardware via automated provisioning, MS Intune/Office365 knowledge, Netscout and Acronis experience.
Active Directory, Microsoft Intune Admin Center, Zscaler Client Connector, Microsoft Company Portal, Netscout, Acronis, TEAMS VoIP, Microsoft Office365, Ivanti EPM, MS USMT
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2d
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Facilities Admin
Pleasanton, California, United States
$23-$45/hr OnsiteFull Time
Abbott
AbbottNYSE: ABT: Provides medical devices, diagnostics, and science-based nutritional products.
2+ YOEAssociate's or Bachelor's degree (or equivalent), minimum 2 years admin/facilities or procurement experience, experience with Infor EAM, Windchill, Ariba, and Microsoft Office; strong communication and organizational skills.
Infor EAM, Windchill, Ariba, CMMS, Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Teams
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2mo
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Patient Admin Specialist II - Pulmonary Chest
Pleasanton, California, United States
$33-$37/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Provides specialized medical care, clinical research, and health education.
1+ YOEAssist with new patient coordination, surgery scheduling, front office duties; HS diploma required; at least 1 year healthcare experience; strong communication and scheduling skills.
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3w
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Office Admin/Manager
Fremont, California, United States
$39-$45/hr OnsiteFull Time
Lithium Power
Lithium Power: Custom-designed lithium battery and energy storage solutions.
2+ YOE2+ years admin/operations experience, strong organization and communication, reliable transportation, able to lift ~30 lbs, proficiency with Google Suite, Slack, Atlassian product suite, Box, Ramp.
Google Suite, Slack, Atlassian product suite, Box, Ramp
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1d
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Project Admin
San Jose, California, United States
$30-$40/hr OnsiteFull Time
MasTec
MasTecNYSE: MTZ: Provides infrastructure engineering, construction, and maintenance services.
Provide administrative support to project managers, track job labor and budget, organize project files and reports, process payments and lien waivers, manage vendor accounts, assist with permits; requires strong communication, organization, bookkeeping basics, and Microsoft Office proficiency.
Microsoft Office
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1w
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Lead Oracle Fusion Cloud Admin
Watsonville, California, United States
$132k-$168k/yr OnsiteFull Time
Driscoll's
Driscoll's: Produces and distributes proprietary fresh berries to global retailers.
8+ YOE8+ years ERP administration, 3+ years Oracle Fusion Cloud ERP/EPM/OTM experience, OCI knowledge, bachelor\u0002s in computer science or equivalent, ERP implementation experience, strong communication, and willingness for weekend/on-call support.
Oracle Fusion Cloud, EPM, OTM, Oracle Cloud Infrastructure, Microsoft Access, Microsoft Excel, Microsoft PowerPoint, Microsoft Word
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2w
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Corporate Office Admin
Union City, California, United States
$22-$25/hr OnsiteFull Time
Loop Neighborhood
Loop Neighborhood: Operates a chain of convenience stores and fuel stations.
High school diploma/GED, proficiency in Microsoft Office, strong data entry and communication skills, ability to lift up to 40 lbs, multitask and support corporate and field operations.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, PDI
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1mo
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WARRANTY ADMIN
San Jose, California, United States
$30-$50/hr OnsiteFull Time
Stevens Creek Chrysler Jeep Dodge Ram
Stevens Creek Chrysler Jeep Dodge Ram: Sells and services new and pre-owned vehicles.
1+ YOEPrevious warranty administration experience required, CDK experience required, strong attention to detail, organizational and communication skills, ability to work independently and with a team, knowledge of automotive warranty processes.
CDK
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1w
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Part time office admin for electrical contractor
Fremont, California, United States
$20-$22/hr OnsitePart Time
Mister Sparky
Mister Sparky: Provides residential electrical repair, maintenance, and installation services.
Prior office/admin experience in electrical, construction, or home services preferred; proficiency with ServiceTitan and Microsoft Office; strong communication, data entry, permitting, and customer service skills.
Service Titan, Microsoft Word, Microsoft Excel, Microsoft Outlook
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1mo
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Events - Property Admin Specialist
Monterey, California, United States
$28/hr OnsiteFull Time
Marriott International
Marriott InternationalNASDAQ: MAR: Operates and franchises a global network of hotels and resorts.
Providing administrative support across hotel departments; preparing documents with office software; serving as point of contact for clients and vendors; lifting up to 10 lbs; standing, sitting, or walking for extended periods; bending and reaching.
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1mo
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Admin Assistant/ Scheduler
Gilroy, California, United States
OnsiteFull Time
Silicon Valley ABA
Silicon Valley ABA: Provides behavioral therapy and support for children with autism.
3+ YOE3+ years administrative experience, 1 year customer service, associate or bachelor degree, work authorization required, COVID-19 vaccination, bilingual Spanish preferred, strong communication and organization skills.
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6d
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Senior IT Support Engineer
Mountain View, California, United States
$80k-$100k/yr OnsiteFull Time
Commure
Commure: AI-powered software platform for healthcare workflow and administrative automation.
5+ YOE5+ years IT experience as a top-level escalation point; deep hands-on admin of Okta, Google Workspace, Jamf Pro, Rippling, 1Password and Jira Service Management; Notion documentation; automation with Zapier; mentoring and process ownership.
Okta, Google Workspace, Jamf Pro, Rippling, 1Password, Jira Service Management, Notion, Zapier, Slack
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