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38 administrative operations specialist jobs at 34 companies in Tracy, CA

1mo
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Research & Financial Operations Specialist
Stanford, California, United States
$90k-$169k/yr HybridFull Time
Stanford University
Stanford University: Private research university in Stanford, California.
3+ YOEBachelor's degree plus 3 years relevant experience or equivalent; experience in research administration and financial operations; strong communication, judgment, and organizational skills; proficiency with Oracle, Oracle BI, and Excel.
Oracle, Oracle BI, Microsoft Excel
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1w
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People Operations Specialist
Mountain View, California, United States
$94k-$174k/yr OnsiteFull Time
DensityAI
DensityAI: Semiconductor startup building full-stack AI accelerators for frontier-scale large language model inference.
3+ YOE3+ years in People Operations, HR operations, or HRIS administration; hands-on HRIS ownership with reporting and configuration; onboarding and benefits administration; US employment compliance knowledge; discretion with confidential data.
Rippling, Workday, HRIS, I-9, E-Verify, 401(k), ACA, EAR/ITAR
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2d
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Healthcare Operations Support Specialist
Fairfield or California or United States
$31-$43/hr OnsiteFull Time
TRL Systems
TRL Systems: Southern California fire life-safety and security systems integrator serving healthcare, education, government, commercial, and transportation facilities.
3+ YOERequires a high school diploma or equivalent, 3+ years of administrative support and contract management or billing experience, California driver's license, car insurance, and travel availability.
CRM
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6d
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Talent Operations Specialist
Palo Alto, California, United States
HybridFull Time
Normal Computing
Normal Computing: Applied AI and silicon hardware/software serving semiconductor design and manufacturing institutions.
Experience in talent operations or advanced coordination, ATS administration, recruiting analytics, process automation, documentation, and global cross-functional communication in a fast-paced technology environment.
Ashby, Slack, Notion, AI Notetaker, Google Workspace, Greenhouse, Lever
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2d
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Operations Training Specialist
Travis Air Force Base, California, United States
$26/hr OnsiteFull Time
Goldbelt
Goldbelt: Alaska Native providing federal contracting and commercial services.
1+ YOERequires 1–2 years of related experience, interim Secret clearance, scheduling and MS Office skills, strong communication and multitasking abilities; bachelor's degree and Top Secret clearance preferred.
Graduate Training Integration Management System (GTIMS), Aviation Resource Management System (ARMS), Microsoft Office, Scheduling software
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3d
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Operations Training Specialist
Travis AFB, California, United States
$26/hr OnsiteFull Time
Goldbelt
Goldbelt: Alaska Native providing federal contracting and commercial services.
1+ YOERequires 1–2 years of related experience, interim Secret clearance, scheduling systems and MS Office proficiency, strong communication, attention to detail, multitasking, and critical-thinking skills. Bachelor's degree and Top Secret clearance preferred.
Graduate Training Integration Management System (GTIMS), Aviation Resource Management System (ARMS), Microsoft Office
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2d
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Operations Training Specialist
Travis AFB, California, United States
$26/hr OnsiteFull Time
Goldbelt
Goldbelt: Alaska Native providing federal contracting and commercial services.
1+ YOERequires 1–2 years of related experience, interim Secret clearance, scheduling and MS Office skills, strong communication, attention to detail, multitasking, and critical thinking. Bachelor's degree and Top Secret clearance preferred.
Graduate Training Integration Management System (GTIMS), Aviation Resource Management System (ARMS), Microsoft Office
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2w
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Service Operations Specialist
Berkeley, California, United States
$32-$42/hr OnsiteFull Time
Meyer Sound
Meyer Sound: Privately held professional audio manufacturer producing self-powered loudspeakers and active-acoustic systems for live, cinema, and installed sound.
4+ YOERequires 4+ years in customer service, service operations, repair administration, technical support, manufacturing support, or related work; strong communication, organization, technical understanding, and customer issue resolution skills.
Microsoft Office, Customer Relationship Management (CRM), Enterprise Resource Planning (ERP)
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2mo
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Learning Operations Specialist
Milpitas, California, United States
$67k-$112k/yr HybridFull Time
SanDisk
SanDiskNASDAQ: SNDK: Specialist in NAND flash memory and data storage solutions.
1+ YOE1–2 years in learning operations or related role; LMS/LXP administration, Microsoft Office and SharePoint proficiency; familiarity with SCORM, Articulate, ServiceNow; strong organization, communication and stakeholder collaboration skills.
LMS, LXP, Microsoft Office, Microsoft SharePoint, SCORM, Articulate, Udemy, ServiceNow, Cornerstone
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1mo
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IT Operations Specialist
Sunnyvale, California, United States
$108k-$143k/yr OnsiteFull Time
CoreWeave
CoreWeaveNasdaq: CRWV: Specialized cloud provider for large-scale AI and machine learning.
4+ YOE4–6 years IT support/operations experience; identity (Okta), endpoint (Jamf/Intune) and ITSM (Freshservice) administration; scripting (Python/Bash/PowerShell) and Terraform experience; VDI, cloud security, troubleshooting, documentation, and willingness for on-call support.
Okta, Jamf, Intune, Freshservice, Python, Bash, PowerShell, Terraform, Kubernetes
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2mo
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Facility Operations Specialist
Idaho Falls or Santa Clara
$90k-$120k/yr OnsiteFull Time
Oklo Inc.
Oklo Inc.NYSE: OKLO: Public nuclear technology developing fast-fission power plants, recycled fuel, and radioisotope facilities for energy and industry.
High school diploma or equivalent required; technical training or associate degree preferred. Must be able to work onsite performing physically demanding tasks, support operations, maintenance, radiological protection, security, and administrative duties; forklift/material handling experience preferred.
forklift, crane, lift, cart, HVAC
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4w
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Procurement Operations Specialist Graduate (Procurement) - 2027 Start
San Jose, California, United States
$70k-$104k/yr OnsiteFull Time
TikTok
TikTok: Short-form mobile video and social media platform.
Bachelor's or Master's in supply chain, business administration, or related; strong strategic thinking, collaboration, communication, and multitasking skills for procurement/P2P processes.
P2P (Purchase-to-pay)
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4d
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Senior People Operations Specialist
San Jose, California, United States
$160k-$200k/yr OnsiteFull Time
Figure
Figure: Develops general-purpose humanoid robots.
6+ YOERequires 6+ years of progressive People Operations experience in high-growth technology or robotics, multi-state payroll, benefits and Open Enrollment expertise, Rippling administration preferred, and California employment law knowledge.
Rippling, HRIS
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3d
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Customer Finance Operations Specialist
Sunnyvale or United States or Europe
$117k-$188k/yr HybridFull Time
Intuitive
IntuitiveNASDAQ: ISRG: Global leader in robotic-assisted and minimally invasive surgery.
4+ YOERequires 4+ years in customer finance, lease or contract administration, or sales operations; contract and billing knowledge; Excel proficiency; strong communication, collaboration, data analysis, and process optimization skills.
Microsoft Excel, Salesforce, CLM
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6d
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Marketing Operations Specialist, Consultant - Print Operations
El Dorado Hills or California or Long Beach or Lodi or Oakland or Rancho Cordova or Redding or San Diego or Woodland Hills
$112k-$167k/yr HybridFull Time
Blue Shield of California
Blue Shield of California: Nonprofit California health plan providing insurance coverage to individuals, families, employers, and public-program members.
7+ YOEBachelor's degree in marketing, business administration, or related field, or high school diploma/GED plus four years' relevant experience; 7+ years in marketing, print and digital production, project management, and regulated industries.
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4d
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Sr. Program and Operations Support Specialist
Pleasanton or Oakland or San Leandro or Alameda County
$31-$34/hr HybridFull Time
Hively
Hively: Nonprofit Alameda County family-services agency providing child care assistance, mental health care, and community resources.
3+ YOERequires 3+ years of healthcare or community-organization administrative experience, advanced Google Sheets/Excel skills, HIPAA knowledge, data proficiency, and workflow improvement experience. Bachelor's degree and listed systems experience preferred.
Google Sheets, Microsoft Excel, Smart Care, Exym, Zendesk, Notion, Google Workspace, Electronic Health Record (EHR), CAQH, PAVE
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1w
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IT & Workplace Operations Specialist
Palo Alto, California, United States
$80k-$100k/yr OnsiteFull Time
Qualified Health
Qualified Health: Private healthcare AI platform helping health systems deploy governed, scalable artificial intelligence safely.
0+ YOERequires 0–2 years in IT support, office operations, or a related role; strong customer service, organization, communication, and SaaS administration skills; and onsite availability in Palo Alto five days weekly.
Rippling, Notion, Slack, Google Workspace
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1mo
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Portfolio Operations Support Specialist – CVC Investment Portfolio Management
San Jose, California, United States
$67k-$87k/yr OnsiteContract
SK hynix
SK hynixKorea Exchange (KOSPI): 000660: Public South Korean semiconductor manufacturer supplying DRAM and NAND flash memory chips to global customers.
Bilingual Korean-English communication, attention to detail, document and data organization, Excel/Google Sheets proficiency, timely follow-up, and basic numeric comprehension for post-investment portfolio administration.
Microsoft Excel, Google Sheets
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2w
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IT Operations & Systems Specialist
Marlborough or Hayward
$96k-$126k/yr OnsiteFull Time
Meadowhawk Biolabs
Meadowhawk Biolabs: Bicoastal contract research organization providing bioanalytical, pharmacokinetic, and pharmacological laboratory services to biotech and pharmaceutical companies.
5+ YOERequires Microsoft 365 and Active Directory administration, Windows endpoint support, networking, troubleshooting, security alert interpretation, documentation, communication, and independent project ownership.
Microsoft 365, Active Directory, Entra ID, Windows, SIEM, EDR, ITDR, Intune
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1mo
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Senior Workplace Experience Specialist
San Jose, California, United States
$97k-$138k/yr OnsiteFull Time
Zscaler
ZscalerNASDAQ: ZS: Cloud-native Zero Trust cybersecurity platform for digital transformation.
On-site San Jose workplace specialist with vendor administration, project management, space planning, facility systems analysis, and experience integrating AI tools to optimize workplace operations.
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