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120 administrative support specialist jobs at 84 companies in Tracy, CA

2d
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Administrative Support Specialist
Fairfield or Northville
$60k-$70k/yr OnsiteFull Time
BB&E
BB&E: Provides civil, environmental, and facilities engineering consulting services.
3+ YOEU.S. citizenship, high school diploma or equivalent, and 3–10 years of administrative experience depending on education. Requires Microsoft Office, SharePoint, Adobe tools, strong communication, organization, and time management.
Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Adobe Acrobat, Adobe InDesign, Adobe Photoshop, Adobe Illustrator
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2w
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Administrative Specialist - Travel & Expense
Emeryville, California, United States
HybridFull Time
Grocery Outlet
Grocery OutletNASDAQ: GO: Discount grocery retailer selling overstocked and closeout name-brand products.
3+ YOERequires 3+ years coordinating business travel, expense reports, or administrative support; executive travel experience; Concur or similar platform experience; strong policy, communication, organization, and confidentiality skills.
Concur, Microsoft Outlook, Microsoft Teams, Microsoft Excel
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2w
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Clerical and Administrative Specialist
Hayward, California, United States
$18-$20/hr OnsitePart Time
Northstar Memorial Group
Northstar Memorial Group: Operates funeral homes, cemeteries, and crematories across the United States.
1+ YOE1+ year administrative support experience; high school diploma or equivalent; valid driver's license; computer knowledge including Windows, MS Word, MS Excel, HMIS, and office software; strong communication and organizational skills.
Windows, Microsoft Word, Microsoft Excel, HMIS
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2w
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Administrative Specialist, Home Health
San Ramon, California, United States
$17-$20/hr OnsiteFull Time
AccentCare
AccentCare: Provides in-home medical, hospice, and personal care services.
Strong oral and written communication, expert Microsoft Excel and Microsoft Office skills, ability to gather and compile data, prepare reports, manage confidential information, and interact with diverse people.
Microsoft Office, Microsoft Excel
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2mo
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Laboratory Records & Administrative Specialist
Jefferson or Lakewood or Lenexa or Jamaica or Bothell or Irvine or Alameda or Atlanta
$19-$24/hr OnsiteFull Time
Terrestris
Terrestris: Providing professional services and mission support to federal agencies.
2+ YOE2+ years administrative/records experience, proficiency with Microsoft Office and SharePoint, experience with document scanning/PDF conversion and electronic records management, ability to pass FDA background investigation and perform routine lifting.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Microsoft Visio, Microsoft Project, Laboratory Information Management System (LIMS), Adobe Acrobat, QMiS, OCR
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3mo
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Administrative Specialist (SHORT-TERM, TEMPORARY)
Santa Clara or Saratoga
$54/hr OnsiteContract, Temporary
West Valley-Mission Community College District
West Valley-Mission Community College District: Operates public community colleges offering higher education and training.
2+ YOETwo years of technical program experience; Associate’s degree in business, education, or related field.
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1mo
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Sales Support Specialist
San Jose, California, United States
$75k-$85k/yr OnsiteFull Time
Supermicro
SupermicroNASDAQ: SMCI: Designs and manufactures high-performance server and storage solutions.
5+ YOEAA degree required (BA/BS preferred), 5+ years sales support experience, data entry and order tracking experience, strong communication and problem-solving skills, proficiency with Microsoft Word and Microsoft Excel.
Microsoft Word, Microsoft Excel
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3d
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Scheduler Support Specialist
Fairfield, California, United States
$29-$34/hr OnsiteFull Time
DEFTEC
DEFTEC: Provides mission-critical engineering and intelligence services to government agencies.
1+ YOERequires 1+ year of military training scheduler experience, Microsoft Word, Excel, and PowerPoint proficiency, active Secret clearance, and U.S. citizenship. USAF and 621 or 821 CRG experience preferred.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, 621 CRW-directed computer database systems, Joint Readiness Training Center (JRTC)
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3w
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Field Support Specialist
Cupertino or Palo Alto or Santa Clara or Santa Cruz or Sunnyvale
$21-$24/hr FieldFull Time
SPS
SPS: Global provider of document management and business process outsourcing.
0.5+ YOEHigh school diploma required; 6+ months experience preferred; strong customer service, MS Office and MFD skills; ability to lift 40–60 lbs and perform shipping/receiving tasks.
Microsoft Office Suite, MFD equipment, chain of custody software package, Greenhouse Applicant Tracking System
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2w
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Campus Support Specialist I
Pleasant Hill, California, United States
$20-$26/hr OnsiteFull Time
National University
National University: Provides flexible online and on-campus degree programs for adults.
3+ YOEThree years of customer service or related experience required; bachelor's degree preferred. Requires strong communication, organization, problem-solving, confidentiality, Microsoft Office proficiency, and ability to work independently.
Microsoft Word, Microsoft Office
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1w
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Support Specialist - Enrollment and Community Engagement
San Jose, California, United States
OnsiteFull Time
Evergreen Elementary School District
Evergreen Elementary School District: Provides public elementary and middle school education services.
3+ YOEHigh school graduation, secretarial or related coursework, and three years of increasingly responsible office or secretarial experience.
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1w
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School Administrative Specialist .20 fte (8hrs/week)- Stanley Middle School
Lafayette, California, United States
OnsitePart Time
Lafayette School District
Lafayette School District: Operates public elementary and middle schools in Lafayette, California.
3+ YOEThree years of clerical or secretarial experience involving frequent public contact, preferably in a school or special education setting; high school diploma or equivalent.
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1w
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Senior Administrative/Document Control Specialists – Central California
Fresno or Bakersfield or Stockton
$27-$47/hr OnsiteFull Time
Parsons
ParsonsNYSE: PSN: Provides engineering and technology services for infrastructure and defense.
5+ YOEHigh school diploma or equivalent and 5+ years of administrative experience, including document control in project-based environments; proficiency in Microsoft Office and electronic document management systems.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Aconex, ProjectWise, Microsoft SharePoint, Procore
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4w
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Sales Support Specialist
San Jose, California, United States
$22-$36/hr OnsiteFull Time
Qureos
Qureos: AI-powered recruitment platform automating candidate sourcing and screening.
Experience in sales support or sales administration, strong organizational and communication skills, proficiency with Microsoft Office and CRM, attention to detail, ability to manage multiple priorities.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, CRM
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3w
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Civil Rights Intake and Support Specialist (Confidential Office Support II)
Hayward, California, United States
$4k-$6k/mo OnsiteFull Time
California State University
California State University: Public university system providing higher education and academic research.
1+ YOEConduct civil rights intake, assess supportive measures, coordinate investigations and hearings, strong knowledge of Title IX/VI/VII/ADA, excellent writing/interviewing and caseload management skills, background check required.
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3mo
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Billing and Program Support Specialist
San Leandro, California, United States
$26-$29/hr OnsiteFull Time
Hively
Hively: Provides child care resources and mental health services to families.
2+ YOE2+ years data entry in medical/behavioral health; experience with EHR/billing; HIPAA; detail-oriented; calm under deadlines.
Smart Care, Exym, MS Word, Excel, Google Suite
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1mo
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Legal Support Specialist
Palo Alto, California, United States
$65k-$75k/yr HybridFull Time
Pillsbury Winthrop Shaw Pittman
Pillsbury Winthrop Shaw Pittman: International law firm providing comprehensive legal and strategic advisory.
Provides administrative and practice support to attorneys, prepares documents, coordinates travel/meetings, manages electronic files, and performs client-billable tasks; BA/BS required; strong MS Office and Excel skills.
Microsoft Office, Microsoft Excel, Microsoft PowerPoint
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1d
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Senior Technical Support Specialist
Frisco or Sunnyvale or Atlanta
HybridFull Time
Fortinet
FortinetNASDAQ: FTNT: Develops and sells cybersecurity software and network security appliances.
3+ YOERequires 3+ years in technical support or system administration, networking and security knowledge, troubleshooting skills, and strong written and verbal communication. A computer science degree is desirable.
FortiGate, Windows, OSX, Unix/Linux, TCP/IP, VPN, IDS/IPS, KCS, AI
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3w
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IT Automation & Support Specialist
San Ramon or New York City or Reno
$104k-$131k/yr HybridFull Time
Ridgeline
Ridgeline: Cloud-native platform for investment management operations.
3+ YOE3–5 years IT operations or system administration experience; building automations; scripting in Python or Bash; hands-on Okta, Jamf, Google Workspace, and Atlassian experience; Mac fleet management; hybrid in-office support.
Okta Workflows, Jira Automation, Atlassian Rovo, Python, Bash, Jamf, Google Workspace, Atlassian, Claude, ChatGPT, Copilot
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5d
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Facilities Support
Concord, California, United States
$25-$28/hr OnsiteFull Time
Unitek Learning
Unitek Learning: Provides nursing and healthcare degree programs through professional colleges.
1+ YOEHigh school education or equivalency, 1+ year of facilities experience, computer hardware setup and repair knowledge, troubleshooting, multitasking, communication, problem-solving, and ability to lift 20 pounds.
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