74 executive coordinator jobs at 54 companies in Carlsbad, CA
1w
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Executive Culinary Coordinator
Newport Beach, California, United States
$26-$30/hr OnsiteFull Time
Newport Beach Country Club: A resort and club providing guest services and culinary operations with professional administrative support.
2+ YOEProvide administrative support to Executive Chef, coordinate schedules, manage procurement/invoices, maintain records, assist onboarding, ensure compliance, and support events.
BirchStreet, Paycom, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Revinate
5d
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Triton Center Executive Operations Coordinator - 140771
San Diego, California, United States
$95k-$111k/yr OnsiteFull Time, Contract
Experience providing executive-level administrative support, coordinating building operations and executive visitors, project coordination, strong judgment, communication, and stakeholder management.
3mo
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Executive Operations Coordinator
San Clemente, California, United States
$36-$41/hr OnsiteFull Time
3+ YOE3+ years supporting executives; strong organization; excellent communication; independent; attention to detail; proficient in MS Office and Google Workspace.
Microsoft Office, Excel, Outlook, Google Workspace, PDF/document management systems
1d
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Remote Executive Assistant / Operations Coordinator
Laguna Beach, California, United States
$75k/yr RemoteMultiple Commitments Available
2+ YOERequires 2+ years as an executive assistant, operations coordinator, chief of staff, or similar; strong organization, communication, proactive support, and familiarity with collaboration or project management tools.
Google Workspace, Slack, Notion
1w
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Executive Culinary Coordinator
Newport Beach, California, United States
$26-$30/hr OnsiteFull Time
2+ YOEHigh school diploma/GED, 2 years office administration experience in hospitality preferred, strong customer service and Microsoft Office skills, typing 65 WPM, ServSafe and food handler record keeping, valid driver's license may be required.
BirchStreet, Paycom, Revinate, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
6d
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Executive Assistant
Lakeside, California, United States
$78k-$88k/yr OnsiteFull Time
5+ YOE5+ years supporting senior executives, advanced Microsoft Office skills, complex calendar and travel coordination, strong writing, discretion, and event planning experience.
Microsoft Office
2w
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Executive Assistant
Carlsbad, California, United States
$44k-$65k/yr OnsiteFull Time
5+ YOE5+ years supporting senior executives, proficiency with Microsoft Office, strong communication, organization, discretion, meeting and event coordination, and ability to handle confidential information.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Emburse, Envoy
2mo
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Executive Assistant
Irvine, California, United States
$125k-$135k/yr OnsiteFull Time
5+ YOEBachelor's degree, 5+ years executive-level support experience, advanced Microsoft Office skills, Concur familiarity, strong communication, discretion, event and travel coordination experience.
Microsoft PowerPoint, Microsoft Outlook, Microsoft Word, Microsoft Excel, Concur
2w
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Executive Assistant
Irvine, California, United States
$30-$48/hr OnsiteFull Time
6+ YOEHigh school diploma with 6+ years executive administrative support experience, advanced Microsoft Office skills, travel and expense coordination, strong communication, discretion with confidential information.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint
2w
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Executive Assistant
Carlsbad, California, United States
$44k-$65k/yr OnsiteFull Time
5+ YOE5+ years supporting senior executives, proficiency in Microsoft Office, Emburse and Envoy, travel coordination, event organization, strong communication, discretion, and ability to handle confidential information.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Emburse, Envoy
3w
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Executive Assistant
Carlsbad, California, United States
$75k-$100k/yr HybridFull Time
3+ YOEBachelor's degree, 3+ years as executive/personal assistant or house manager, strong travel and vendor coordination, finance/bookkeeping experience preferred, proficiency with Microsoft Office and AI tools, discretion and communication skills.
Microsoft Excel, Microsoft Outlook, Microsoft Word, Microsoft Teams, Microsoft Copilot, ChatGPT
1mo
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Executive Assistant
San Diego County, California, United States
$5k-$6k/mo OnsiteFull Time
3+ YOEProviding high-level administrative and secretarial support to the CEO, coordinating meetings, managing correspondence, arranging travel, and handling confidential information; bachelor\u0002s degree and 3-5 years executive support experience preferred.
Microsoft 365, Microsoft Teams
1w
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Sr. Executive Assistant
Irvine, California, United States
$90k-$100k/yr OnsiteFull Time
8+ YOE8+ years executive assistant experience supporting C-suite in public company or high-growth tech; strong organization, discretion, calendar/travel/earnings coordination, Board/governance familiarity, and advanced Microsoft Office/Google Workspace skills.
Microsoft Office, Google Workspace
1d
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Executive Assistant to CEO
Irvine or Napa
$75k-$85k/yr OnsiteFull Time
5+ YOERequires 5+ years supporting C-suite executives or principals, advanced Microsoft Office and Google Workspace skills, travel coordination, valid driver's license, Catholic faith, and vendor or staff supervision experience.
Microsoft Office, Google Workspace, ChatGPT, Claude
3w
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Executive Assistant to VP/SVP
San Diego, California, United States
$36-$54/hr OnsiteFull Time
4+ YOE4+ years administrative experience (or equivalent), advanced Microsoft Office and collaboration tool proficiency, complex calendar and travel coordination, confidentiality and executive-level communication skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, MS Teams, Microsoft OneDrive
1mo
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Executive Assistant (Part-Time), Chief Accounting Office
Carlsbad, California, United States
$79k-$124k/yr OnsitePart Time
3+ YOE3+ years supporting senior executives; strong administrative, project and travel coordination skills; financial literacy with introductory AP/expense workflows; discretion and executive communication skills required.
Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Concur, Oracle, SAP
5d
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ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE
San Diego, California, United States
$125k-$140k/yr OnsiteFull Time
8+ YOE8+ years executive administration experience, board and governance coordination, executive scheduling, supervisory experience, bachelor’s degree preferred, strong written/verbal communication, discretion, and Microsoft 365 proficiency.
Microsoft 365, Nasdaq Boardvantage
3d
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Administrative Coordinator 2
Costa Mesa, California, United States
$64k-$67k/yr OnsiteFull Time
3+ YOE3+ years executive-level office support in engineering/construction; proficient with Microsoft Office (Word, Excel, PowerPoint, Visio, SharePoint); Adobe Acrobat/InDesign preferred; payroll/timecard verification; onboarding and travel coordination; strong confidentiality and multitasking.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft SharePoint, Adobe Acrobat, InDesign
1w
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Executive Assistant
Menifee, California, United States
$70k/yr OnsiteFull Time
Provide client-facing administrative support including answering inquiries, scheduling appointments, maintaining records, and coordinating communications. Strong communication, organization, and customer service skills required.
2w
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Project Coordinator II PDSS - SDCA
San Diego, California, United States
$73k-$103k/yr OnsiteFull Time
5+ YOEManage assigned shipbuilding packages from planning through execution, coordinate project leads, ensure schedule and contract compliance, and perform status validation and corrective actions.
Microsoft Project, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint
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