HiringCafe
Join our community

71 executive coordinator jobs at 57 companies in Vista, CA

2mo
Save
Mark Applied
Hide
Executive Operations Coordinator
San Clemente, California, United States
$36-$41/hr OnsiteFull Time
Ikon Builders
Ikon Builders: Provides residential construction and disaster restoration services.
3+ YOE3+ years supporting executives; strong organization; excellent communication; independent; attention to detail; proficient in MS Office and Google Workspace.
Microsoft Office, Excel, Outlook, Google Workspace, PDF/document management systems
Job PostingView all
4w
Save
Mark Applied
Hide
Marketing Executive Administrator / Project Coordinator
San Jacinto, California, United States
OnsiteFull Time
Soboba Casino Resort
Soboba Casino Resort: Operates a casino, luxury hotel, and golf resort.
3+ YOEProvide executive administrative and project coordination support to marketing leadership; prepare communications, track projects, contracts, and vendor/purchasing tasks; 3+ years executive admin experience preferred.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Kronos
Job PostingView all
1d
Save
Mark Applied
Hide
Executive Operations Coordinator - ACTRI - Hybrid - 140479
San Diego, California, United States
$33-$51/hr HybridFull Time
University of California, San Diego
University of California, San Diego: A public research university providing higher education and healthcare.
6+ YOESix years related experience or Bachelor’s plus two years; executive-level administrative support, project coordination, complex calendar and travel management, strong communication, discretion, and proficiency with Microsoft Office and Zoom.
Microsoft Office Suite, Zoom
Job PostingView all
2mo
Save
Mark Applied
Hide
Executive Assistant (EAII) and IRB Coordinator
San Diego, California, United States
$27-$33/hr OnsiteFull Time
University of San Diego
University of San Diego: Private Catholic university providing higher education and research programs.
5+ YOEBachelor’s degree preferred; high school diploma required. 5+ years in a fast-paced executive office or related experience.
Microsoft Office, Google Mail/Calendar, Web maintenance software
Job PostingView all
6d
Save
Mark Applied
Hide
Executive Assistant
Carlsbad, California, United States
$44k-$65k/yr OnsiteFull Time
HARMAN
HARMAN: Produces connected technologies and audio systems for vehicles and consumers.
5+ YOE5+ years supporting senior executives, proficiency with Microsoft Office, strong communication, organization, discretion, meeting and event coordination, and ability to handle confidential information.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Emburse, Envoy
Job PostingView all
6d
Save
Mark Applied
Hide
Executive Assistant
Irvine, California, United States
$30-$48/hr OnsiteFull Time
BD
BDNYSE: BDX: Manufactures medical devices, surgical instruments, and pharmacy automation systems.
6+ YOEHigh school diploma with 6+ years executive administrative support experience, advanced Microsoft Office skills, travel and expense coordination, strong communication, discretion with confidential information.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint
Job PostingView all
6d
Save
Mark Applied
Hide
Executive Assistant
Carlsbad, California, United States
$44k-$65k/yr OnsiteFull Time
HARMAN
HARMAN: Designs and manufactures connected audio and automotive electronics.
5+ YOE5+ years supporting senior executives, proficiency in Microsoft Office, Emburse and Envoy, travel coordination, event organization, strong communication, discretion, and ability to handle confidential information.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Emburse, Envoy
Job PostingView all
1mo
Save
Mark Applied
Hide
Executive Assistant
Lake Forest, California, United States
$78k-$129k/yr HybridFull Time
AVEVA
AVEVA: Industrial software for engineering and operational performance management.
Proven executive assistant experience supporting senior leaders, advanced Microsoft Office skills, calendar and travel management, meeting coordination, discretion with confidential information, strong organization and communication.
Microsoft Office Suite
Job PostingView all
3w
Save
Mark Applied
Hide
Executive Assistant
San Diego County, California, United States
$5k-$6k/mo OnsiteFull Time
State Controller's Office
State Controller's Office: California's fiscal controller managing state financial operations and assets.
3+ YOEProviding high-level administrative and secretarial support to the CEO, coordinating meetings, managing correspondence, arranging travel, and handling confidential information; bachelor\u0002s degree and 3-5 years executive support experience preferred.
Microsoft 365, Microsoft Teams
Job PostingView all
1mo
Save
Mark Applied
Hide
Executive Assistant
Costa Mesa, California, United States
$87k-$97k/yr HybridFull Time
El Pollo Loco
El Pollo LocoNASDAQ: LOCO: Quick-service restaurant chain specializing in Mexican-style grilled chicken.
8+ YOEHigh school diploma, 8+ years administrative experience with 5+ years supporting senior executives, proficiency with office/collaboration technology, discretion, event and meeting coordination, and ability to work on-site at least four days/week with occasional weekends.
Job PostingView all
6d
Save
Mark Applied
Hide
Executive Assistant 3
San Diego, California, United States
$83k-$138k/yr HybridFull Time
Dexcom
DexcomNASDAQ: DXCM: Develops continuous glucose monitoring systems for diabetes management.
5+ YOE5+ years experience supporting executives; schedule and travel management, project coordination, strong written/verbal skills, Microsoft Office proficiency, confidentiality, and ability to work outside normal hours.
Microsoft Office
Job PostingView all
3w
Save
Mark Applied
Hide
Sr Executive Assistant
Bellevue or Concord or Irvine
$32-$57/hr OnsiteFull Time
T-Mobile
T-MobileNASDAQ: TMUS: Provides wireless voice, data, and mobile internet services.
2+ YOEProvides high-level administrative support to senior executives; requires bachelor's degree plus 2 years related experience (or equivalent), budget management, Microsoft Office, event and project coordination, and mentorship skills.
Microsoft Office
Job PostingView all
1w
Save
Mark Applied
Hide
Executive Assistant to VP/SVP
San Diego, California, United States
$36-$54/hr OnsiteFull Time
Qualcomm
QualcommNASDAQ: QCOM: Designs and manufactures semiconductors and wireless telecommunications products.
4+ YOE4+ years administrative experience (or equivalent), advanced Microsoft Office and collaboration tool proficiency, complex calendar and travel coordination, confidentiality and executive-level communication skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, MS Teams, Microsoft OneDrive
Job PostingView all
6d
Save
Mark Applied
Hide
Executive Support Specialist
San Diego, California, United States
$24-$26/hr HybridFull Time
FIT Solutions
FIT Solutions: Provides managed IT and cybersecurity services to businesses.
2+ YOEProvide confidential executive administrative support, manage calendars/travel, produce SOPs, coordinate projects, strong MS Office and SharePoint skills, valid driver’s license and vehicle, 2+ years administrative experience.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint
Job PostingView all
3w
Save
Mark Applied
Hide
Executive Assistant to the CEO and CMO
Irvine, California, United States
$30-$35/hr OnsiteFull Time
Premier Health Group
Premier Health Group: Operates specialized behavioral health and addiction recovery centers.
3+ YOE3+ years executive support experience; strong organizational, communication, and discretion; managing calendars, coordinating travel, project and vendor coordination, invoice tracking; proficiency with Google Workspace, Microsoft Office, and Zoom.
Google Workspace, Microsoft Office, Zoom
Job PostingView all
1mo
Save
Mark Applied
Hide
Executive Assistant (CA, Costa Mesa)
Costa Mesa or California
OnsiteFull Time
Expert MRI
Expert MRI: Provides diagnostic imaging and radiology services to patients.
3+ YOE3+ years supporting executives or project coordination; strong organization, communication, discretion, and follow-through; proficiency with Microsoft Office Suite and virtual meeting platforms; ability to manage calendars, meetings, and project trackers.
Microsoft Office Suite
Job PostingView all
1w
Save
Mark Applied
Hide
Executive Assistant
San Diego, California, United States
$6k-$10k/mo OnsiteFull Time
San Diego Community College District
San Diego Community College District: Public community college district providing higher education and vocational training.
Providing high-level administrative support including scheduling, records management, and coordination; must complete transcripts, TB exam, Live Scan fingerprints, and I-9 eligibility prior to hire.
Job PostingView all
1w
Save
Mark Applied
Hide
Temporary Executive Assistant, School of the Arts
Irvine, California, United States
$6k/mo OnsiteFull Time
University of California, Irvine
University of California, Irvine: Public research university offering higher education and academic degrees.
Providing executive-level administrative support with complex calendaring in Microsoft Outlook, discretion, confidentiality, travel coordination, Microsoft Office proficiency, and experience supporting senior leadership; KFS knowledge preferred.
Microsoft Outlook, Microsoft Office, Kuali Financial System (KFS)
Job PostingView all
6d
Save
Mark Applied
Hide
Executive Assistant 3
San Diego, California, United States
$83k-$138k/yr HybridFull Time
Dexcom
DexcomNasdaq: DXCM: Manufacturer of continuous glucose monitoring systems for diabetes management.
5+ YOEBachelor's degree and 5+ years experience; strong Microsoft Office skills, scheduling, travel coordination, confidentiality, communication, and ability to work outside typical hours.
Microsoft Office
Job PostingView all
2w
Save
Mark Applied
Hide
Executive Assistant (Part-Time), Chief Accounting Office
Carlsbad, California, United States
$79k-$124k/yr OnsitePart Time
Viasat
ViasatNASDAQ: VSAT: Provider of global satellite-based connectivity and secure communication solutions.
3+ YOE3-5 years supporting senior executives, strong administrative and travel coordination skills, introductory exposure to AP/expense workflows, advanced Microsoft Office (Excel, PowerPoint, Word) and Concur proficiency, absolute discretion.
Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Concur, Oracle, SAP
Job PostingView all

Explore Jobs

Expand Your Job Search