138 executive coordinator jobs at 114 companies in Cotati, CA
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Executive Coordinator
Oakland, California, United States
$115k-$137k/yr OnsiteFull Time
6+ YOEHigh school diploma/GED, six years of increasingly responsible administrative support with at least two years providing primary executive support; ability to handle confidential matters, supervise staff, manage executive calendars, and work outside regular hours.
3w
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Sr. Executive Coordinator / Project Coordinator to Chief Scientific Officer
San Rafael, California, United States
OnsiteFull Time
5+ YOEBachelor's or equivalent,5+ years supporting senior executives,project coordination experience,proficiency in Microsoft Office,Teams and SharePoint,high discretion and communication skills.
Microsoft Office, Microsoft Teams, Microsoft SharePoint
1mo
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Senior Executive Recruiting Coordinator
San Francisco, California, United States
$110k-$120k/yr HybridFull Time
3+ YOE3+ years in recruiting operations or executive coordination, hands-on operations experience, high-volume scheduling, ATS proficiency (Ashby a plus), exceptional communication, white-glove candidate experience, autonomy and flexibility.
Ashby
2mo
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Development & Executive Operations Coordinator
San Francisco, California, United States
$31/hr OnsiteFull Time
1+ YOE1–3 years administrative, operations, fundraising, or event coordination experience; proficiency with Raiser’s Edge/CRM, Microsoft Office Suite, and Google Workspace; strong communication, organization, and donor stewardship skills.
Raiser’s Edge, Microsoft Office Suite, Google Workspace, CRM
1w
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Executive Operations Coordinator
San Francisco, California, United States
$124k-$129k/yr HybridFull Time
3+ YOEBachelor's degree and 3+ years related experience; experience administering operational programs, budgeting, facilities coordination, procurement, records management, and SOP development.
3w
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Sales, Marketing & Executive Coordinator
San Francisco, California, United States
$36/hr OnsiteFull Time
Provide administrative and client-facing support to sales, marketing, and executive teams; prepare materials, coordinate site visits and VIP arrivals; organized, detail-oriented, and customer-focused.
1w
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Executive Operations Coordinator
San Francisco, California, United States
HybridFull Time
3+ YOEBachelor's degree and 3+ years related experience (or equivalent); knowledge of university administrative policies, records management, SOPs, procurement, facilities coordination, strong communication and problem-solving skills.
2mo
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Executive & Team Assistant
San Francisco, California, United States
$110k-$130k/yr HybridFull Time
3+ YOE3+ years in executive assistant/office operations, strong calendar/travel coordination, HR coordination or office management experience preferred.
Google Workspace, Slack, Calendar, Travel booking platforms, HR systems
1mo
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
2w
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Executive Assistant
San Francisco, California, United States
HybridFull Time
5+ YOE5+ years combining executive support and office operations; proven calendar and travel management, vendor coordination, interview logistics, strong communication and discretion.
1w
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Executive Assistant
San Francisco, California, United States
OnsiteFull Time
1+ YOE1+ years supporting executives or in office/operations roles; expert calendar and inbox management, travel and event coordination, confidentiality, strong written communication, and startup adaptability.
Google Workspace, Slack, Ashby, Notion, Linear
1mo
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Executive Assistant
San Francisco or California
$100k-$125k/yr RemoteFull Time
3+ YOE3+ years supporting C-level executives; managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and driving operational excellence with high discretion.
2mo
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Executive Assistant
San Francisco, California, United States
$84k-$175k/yr OnsiteFull Time
8+ YOE8+ years supporting senior executives; advanced Microsoft Office skills; experience coordinating complex calendars, arranging travel, preparing expense reports and materials; discretion and excellent communication.
ChatGPT, Claude, Concur, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Slack, Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, GenStudio
1mo
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Executive Assistant
San Francisco, California, United States
$100k-$190k/yr OnsiteFull Time
2+ YOE2+ years supporting sales leaders or executives; advanced calendar management; proactive, high discretion; strong written/verbal communication, organization, and technical fluency; ability to coordinate domestic and international travel.
Notion, Slack, Ashby, Salesforce
1mo
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Senior Executive Assistant to the Executive Director
San Francisco, California, United States
OnsiteFull Time
Provides high-level administrative, operational, and project management support; coordinates initiatives; manages executive communications; prepares briefing materials for public officials, funders, and stakeholders.
3w
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Executive Assistant
San Francisco, California, United States
$33-$38/hr OnsitePart Time
3+ YOE3+ years supporting executives/boards, calendar and expense management, strong written English, confidentiality, ability to coordinate meetings and events; bachelor\u0002s preferred; fingerprint clearance, TB test, First Aid and CPR required.
1mo
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Executive Assistant
Larkspur or American Canyon
$130k-$135k/yr OnsiteFull Time
5+ YOE5+ years supporting executives or leadership teams, experience with office operations, event planning, travel and expense coordination, strong written/verbal communication, confidentiality, and proficiency with Microsoft Office, SharePoint, and IFS; AI tool familiarity a plus.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, IFS, Claude, ChatGPT
1mo
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Recruiting Coordinator
Emeryville, California, United States
$80k-$150k/yr OnsiteFull Time
2+ YOE2+ years in executive support or operations; exceptional organization, scheduling, communication, and project management; comfortable with ambiguity and stakeholder coordination; experience with ATS preferred.
Ashby, Lever, Greenhouse, Rippling, Notion
2w
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Executive Business Partner
San Francisco, California, United States
$165k-$200k/yr HybridFull Time
7+ YOE7+ years supporting C-suite or executive teams in high-growth/private equity environments; advanced calendar, travel, and project coordination; MS Office proficiency; discretion and executive communications experience.
Microsoft Office, Outlook, PowerPoint, Teams
1w
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Senior Executive Assistant
San Francisco, California, United States
$55-$66/hr HybridFull Time
5+ YOE5+ years supporting senior executives, managing complex calendars, coordinating domestic and international travel, preparing materials, handling confidential information, and using Google Workspace, Slack, and Coupa.
Google Workspace, Slack, Coupa
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