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164 executive coordinator jobs at 131 companies in Illinois

1w
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Executive Senior Coordinator
Chicago, Illinois, United States
OnsiteFull Time
Blue Cross Blue Shield Association
Blue Cross Blue Shield Association: National association coordinating independent Blue Cross Blue Shield health plans.
4+ YOEHigh school/GED and bachelor's degree or equivalent experience; 4+ years experience; strong MS Office (Outlook, Word, Excel, PowerPoint) skills; scheduling, budget and project coordination; discretion with confidential information.
MS Office, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Internet, Intranet
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1w
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Executive Search Coordinator
Illinois, United States
$50k-$60k/yr RemoteFull Time
WittKieffer
WittKieffer: Executive search and leadership advisory for mission-driven organizations.
3+ YOEHigh school diploma required (associate/bachelor preferred); 3+ years administrative/coordination/client-service experience; strong calendar, scheduling, document prep, communication, discretion; Salesforce and Office proficiency.
Salesforce, Templafy, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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2mo
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Executive Assistant & Administrative Coordinator
Chicago, Illinois, United States
$60k-$75k/yr OnsiteFull Time
Balani Custom Clothiers
Balani Custom Clothiers: Handcrafts bespoke suits and luxury custom menswear for professionals.
3+ YOE3+ years as an Executive Assistant or Administrative Coordinator; proficient in MS Office and Google Suite; strong calendar and email management; in-person Chicago office.
Microsoft Excel, PowerPoint, Google Suite, CRM, Email management tools
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2mo
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Executive Care Coordinator (Lincoln Park)
Chicago, Illinois, United States
$25-$27/hr OnsiteFull Time
Next Health
Next Health: Operates clinical centers for longevity and health optimization.
Strong interpersonal and organizational skills; proficient with Notion and GSuite; ability to coordinate appointments and liaise with VIPs and internal teams.
Notion, GSuite
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3d
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Senior Coordinator, Executive Support
Chicago, Illinois, United States
$48k-$59k/yr HybridFull Time
Braven
Braven: Provides career mentorship and skills training to college students.
2+ YOEMinimum 2 years administrative experience including calendar management; proficiency in Microsoft Suite and G-Suite; experience with Salesforce, Zoom, Jira, Asana, Slack; bachelor’s or equivalent preferred; authorized to work in the U.S.; 10-20% travel.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Google Drive, Google Docs, Google Forms, Google Sheets, Gmail, Salesforce, Zoom, Jira, Asana, Slack
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1w
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Business Operations & Executive Support Coordinator
Rockford, Illinois, United States
$65k-$80k/yr OnsiteFull Time
Furst-McNess Company
Furst-McNess Company: Manufacturer of animal nutrition products and feed additives.
5+ YOE3–5+ years in business or executive support, strong org and analytical skills, Microsoft Office proficiency, ability to handle confidential information and travel as needed.
Microsoft Office, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Power BI, SAP, CRM, ERP
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1w
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Business Operations & Executive Support Coordinator
Rockford, Illinois, United States
$65k-$80k/yr OnsiteFull Time
Furst-McNess Company
Furst-McNess Company: Manufacturer and distributor of customized livestock nutritional products.
5+ YOEHigh school required; bachelor’s preferred. Minimum 5 years executive assistant or related experience. Proficiency in Microsoft Excel/PowerPoint/Outlook, SAP or Power BI a plus. Valid driver’s license and ability to travel.
Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, SAP, Power BI
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1mo
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Executive Assistant & Operations Coordinator
Arlington Heights, Illinois, United States
$80k-$110k/yr OnsiteFull Time
Lily & Fox
Lily & Fox: Manufacturer of adhesive nail wraps and decorative styling products.
Provide high-level support to the CEO including calendar and email management, hiring coordination, travel booking, supplier communication, family logistics, and building systems/SOPs; requires discretion and strong organizational skills.
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3d
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Executive Talent Acquisition Coordinator
Lake Forest, Illinois, United States
$25-$37/hr HybridFull Time
Grainger
GraingerNYSE: GWW: Distributes maintenance, repair, and operating supplies to businesses.
3+ YOEBachelor’s degree or equivalent experience, 3+ years related experience in talent acquisition/coordination, strong scheduling/logistics and project management skills, Excel/PowerPoint/SuccessFactors proficiency, confidentiality and communication skills.
SuccessFactors, Microsoft Excel, Power BI, Microsoft PowerPoint
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1w
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
Penta
Penta: Provides data-driven stakeholder intelligence and strategic communications advisory.
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
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1mo
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Promotions Coordinator
Waukegan, Illinois, United States
$17-$27/hr OnsiteFull Time
Full House Resorts
Full House ResortsNASDAQ: FLL: Owns and operates regional gaming and hospitality facilities.
1+ YOEPromotions planning and coordination, events execution, guest service, budgeting, and vendor coordination; 1+ year experience preferred.
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1d
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Executive Assistant
Chicago, Illinois, United States
$60k-$75k/yr OnsiteFull Time
Community Health Partnership of Illinois
Community Health Partnership of Illinois: Provides primary medical, dental, and behavioral health services.
3+ YOEProvide executive-level administrative support including calendar and travel management, meeting coordination, document preparation, expense reporting, confidentiality, and proficiency with office software.
Microsoft Office Suite, AI platforms, Adobe Acrobat
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8h
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Executive Assistant
Chicago, Illinois, United States
$70k-$90k/yr OnsiteFull Time
Quad
QuadNYSE: QUAD: Provides commercial printing and integrated marketing services for brands.
5+ YOEProvide executive administrative support including calendar and travel management, meeting coordination, expense reporting, document preparation; bachelor’s preferred; minimum 5 years experience.
Outlook, Word, PowerPoint, Excel, Concur, P.O. system, IT request system, Quad’s “Smart tools”
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4w
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Executive Assistant & People Coordinator- In-Person
Southlake or Hanover Park
$23-$25/hr OnsiteFull Time
Fellers
Fellers: Distributes vinyl wraps and supplies for sign and graphics
1+ YOEAssociate degree required (BA preferred), 1-3 years administrative support experience, HR or employee services experience preferred, strong Microsoft Office skills, ability to maintain confidentiality; background check and drug screen required.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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1mo
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Executive Assistant
Nashville or Brentwood or Chicago or New York City or Washington or Boston
$60k-$65k/yr HybridFull Time
Chartis
Chartis: Strategic consulting and data analytics for the healthcare sector.
3+ YOE3+ years executive-level administrative support with travel and event coordination, proficiency in Microsoft Office (OneDrive, Teams), vendor management, scheduling, travel and expense management, and strong organizational and communication skills.
Microsoft Office, Microsoft OneDrive, Microsoft Teams
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1mo
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Executive Assistant
New York City or London or Toronto or Chicago
$95k-$125k/yr OnsiteFull Time
VTS
VTS: Provides a unified platform for commercial real estate operations.
Providing high-level administrative support to C-level executives including complex calendar management, travel coordination, meeting preparation, communications support, and expense reporting; proficiency with Google Workspace; strong organization, discretion, and communication.
Google Workspace, Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides
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4d
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Executive Assistant Senior
Charlotte or Chicago or Cleveland
$61k-$102k/yr OnsiteFull Time
RSM
RSM: Provides audit, tax and consulting services to middle-market businesses.
3+ YOEProvide executive support including calendar and travel management, expense reporting, meeting logistics, communications proofreading, report compilation, and project coordination; 3+ years relevant experience.
Microsoft Office, PowerPoint, ESS
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1mo
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Executive Assistant 2
Tinley Park, Illinois, United States
$35-$40/hr HybridFull Time
Panduit
Panduit: Manufactures infrastructure products for data centers and industrial networks.
5+ YOEHigh school diploma, 5+ years executive assistant experience managing complex calendars, event planning, travel coordination; proficiency in Microsoft Outlook, Oracle Fusion, Workday, and document systems.
Microsoft Outlook, Oracle Fusion, Document Management System, At Your Service, Workday
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2mo
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Executive Assistant (HR/Legal)
Chicago, Illinois, United States
HybridFull Time
Hub International
Hub International: Provides global insurance brokerage and risk management services.
5+ YOE5+ years of executive or senior admin experience; 2+ years supporting C-suite; strong prioritization, confidentiality, MS Office, and project coordination.
Microsoft Office Suite, Teams, Zoom, SharePoint
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3w
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Finance Coordinator
Washington or Chicago or New York City
$50k-$60k/yr HybridFull Time
Edelman
Edelman: Global communications firm providing public relations and marketing services.
Set up projects and contracts in Workday; execute billing and invoicing; reconcile AR/WIP and financial data; maintain billing documentation and coordinate with project and client finance teams.
Workday
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