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123 executive coordinator jobs at 106 companies in Illinois

1mo
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Executive Search Coordinator
Illinois, United States
$50k-$60k/yr RemoteFull Time
WittKieffer
WittKieffer: Employee-owned executive search, interim leadership, and advisory firm serving healthcare, life sciences, and education organizations.
3+ YOEHigh school diploma required (associate/bachelor preferred); 3+ years administrative/coordination/client-service experience; strong calendar, scheduling, document prep, communication, discretion; Salesforce and Office proficiency.
Salesforce, Templafy, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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1mo
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Executive Affairs Coordinator
Chicago, Illinois, United States
$28-$33/hr HybridFull Time
DePaul University
DePaul University: Private Catholic nonprofit research university serving undergraduate, graduate and law students in Chicago.
Bachelor's degree and administrative experience; calendar, event, travel and expense management; ability to handle confidential information; strong communication, logistical and financial processing skills.
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1w
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Executive Assistant & Operations Coordinator
Arlington Heights, Illinois, United States
$80k-$110k/yr OnsiteFull Time
Lily and Fox
Lily and Fox: Australian direct-to-consumer nail-wrap brand selling easy-to-apply products for at-home manicures and pedicures.
Requires high energy, exceptional organization, precision, assertiveness, discretion, initiative, communication, and ability to manage executive, hiring, business, family, and personal priorities.
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3w
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Executive & Marketing Coordinator
Godfrey, Illinois, United States
$22-$24/hr OnsiteFull Time
Life Care Services
Life Care Services: Private senior living management and development serving older adults and communities nationwide.
Requires strong organization, communication, multitasking, computer, marketing, customer service, and hospitality skills. Microsoft Office and Canva proficiency required; Salesforce experience preferred.
Microsoft Office, Canva, Salesforce
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Senior Coordinator, Executive Support
Chicago, Illinois, United States
$48k-$59k/yr HybridFull Time
Braven
Braven: National nonprofit career-readiness organization helping college students secure strong first jobs after graduation.
2+ YOEMinimum 2 years administrative experience including calendar management; proficiency in Microsoft Suite and G-Suite; experience with Salesforce, Zoom, Jira, Asana, Slack; bachelor’s or equivalent preferred; authorized to work in the U.S.; 10-20% travel.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Google Drive, Google Docs, Google Forms, Google Sheets, Gmail, Salesforce, Zoom, Jira, Asana, Slack
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4d
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Compliance Coordinator and Executive Assistant - IAACU
Bloomington, Illinois, United States
$62k-$85k/yr OnsiteFull Time
IAA Credit Union
IAA Credit Union: Nonprofit farmer membership organization advocating for Illinois agriculture and providing education, information, and member development.
4+ YOERequires 4+ years of relevant experience or equivalent education and training, with compliance, audit, risk, governance, executive support, or financial services experience and strong organizational and analytical skills.
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3w
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Resume Collector- Executive Leadership Assistant
Chicago, Illinois, United States
OnsiteFull Time
Chicago Collegiate Charter School
Chicago Collegiate Charter School: Preparing Scholars for College, Career, and Life
3+ YOEBachelor's degree or equivalent experience; 3+ years in operations, executive support, project coordination, or program management; advanced Google Workspace and spreadsheet skills; strong writing and multitasking abilities.
Google Workspace, Google Sheets, Microsoft Excel, Airtable, Looker Studio, Tableau, Microsoft Power BI
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3w
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Executive Assistant
Springfield, Illinois, United States
$65k-$80k/yr OnsiteFull Time
INB, N.A.
INB, N.A.: Locally owned national bank providing personal, commercial, mortgage, trust, and brokerage services to individuals, businesses, and municipalities.
5+ YOEProvide high-level administrative support to CEO, executive team, and Board; coordinate meetings, corporate governance, shareholder records, regulatory reporting; 5+ years executive support experience preferred.
Microsoft Office Suite
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1mo
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
Penta Group
Penta Group: Penta Group is a corporate affairs advisory firm helping global organizations manage stakeholder, policy, and reputational risks.
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
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Executive Assistant
Chicago, Illinois, United States
$60k-$75k/yr OnsiteFull Time
Community Health Partnership of Illinois
Community Health Partnership of Illinois: Independent nonprofit FQHC providing primary, dental, and behavioral healthcare to underserved and agricultural-worker communities across Illinois.
3+ YOEProvide executive-level administrative support including calendar and travel management, meeting coordination, document preparation, expense reporting, confidentiality, and proficiency with office software.
Microsoft Office Suite, AI platforms, Adobe Acrobat
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2w
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Project Executive
Libertyville, Illinois, United States
OnsiteFull Time
Kinzie Real Estate Group
Kinzie Real Estate Group: Illinois construction providing preconstruction and general contracting for multifamily, mixed-use, and senior-living projects.
Bachelor’s degree required, preferably in engineering or construction management. Requires leadership, project operations oversight, team management, communication, coordination, and construction project execution.
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Executive Assistant
Chicago, Illinois, United States
$60k-$90k/yr HybridFull Time
University of Chicago
University of Chicago: Private research university in Chicago.
7+ YOEProvides confidential executive support to the Department Chair; requires strong calendar, travel, event, communication, financial and project coordination skills and 7+ years administrative experience.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Zoom, Microsoft Teams, Dropbox, Box, Google Drive, Google Sheets, Google Docs, Google Forms
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Executive Assistant
Chicago, Illinois, United States
$70k-$90k/yr OnsiteFull Time
Rise
Rise: Rise is a private, Quad-owned omnichannel media agency providing media, analytics, customer-experience, and marketing services to brands.
5+ YOEProvide executive administrative support including calendar and travel management, meeting coordination, expense reporting, document preparation; bachelor’s preferred; minimum 5 years experience.
Outlook, Word, PowerPoint, Excel, Concur, P.O. system, IT request system, Quad’s “Smart tools”
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2mo
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Executive Assistant & People Coordinator- In-Person
Hanover Park or Southlake
$23-$25/hr OnsiteFull Time
Fellers
Fellers: Fellers is a national distributor of sign, graphics, automotive-film, paint-protection, and window-tint supplies for shops and installers.
1+ YOEAssociate degree required (Bachelor's preferred); 1-3 years administrative support experience; HR or employee services experience preferred; proficiency with Microsoft Outlook/Word/Excel/PowerPoint; strong communication, confidentiality, and organizational skills; pass background check and drug screen.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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Executive Assistant
Palatine, Illinois, United States
$85k-$100k/yr OnsiteFull Time
HOH Water Technology
HOH Water Technology: Family-owned industrial water treatment provider serving commercial, industrial, institutional, and healthcare facilities.
5+ YOE5+ years supporting senior executives, strong organization, communication, calendar/travel coordination, Microsoft Office/Outlook/Teams proficiency, discretion, and ability to work onsite daily.
Microsoft Office, Outlook, Teams
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1d
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Executive Assistant
Irving or Chicago or Centennial
$69k-$116k/yr HybridFull Time
Vizient
Vizient: Healthcare performance improvement.
5+ YOERelevant degree preferred; 5+ years supporting senior executives in complex environments; strong organization, communication, discretion, project coordination, and business productivity tool skills; periodic travel required.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Co-Pilot, Chat GPT
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1w
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EXECUTIVE ASSISTANT
Illinois, United States
$63k-$119k/yr OnsiteFull Time
Defense Information Systems Agency
Defense Information Systems Agency: U.S. government combat support agency providing IT, telecommunications, and global information infrastructure to warfighters and defense leaders.
1+ YOERequires one year of specialized experience at the next lower federal grade, including executive correspondence, senior-level calendars, meeting coordination, action-item tracking, and travel arrangements using DTS.
Defense Travel System (DTS)
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2mo
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Executive Assistant
New York City or London or Toronto or Chicago
$95k-$125k/yr OnsiteFull Time
VTS
VTS: Commercial real estate software serving landlords, asset managers, brokers, property managers, and tenants.
Providing high-level administrative support to C-level executives including complex calendar management, travel coordination, meeting preparation, communications support, and expense reporting; proficiency with Google Workspace; strong organization, discretion, and communication.
Google Workspace, Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides
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Warehouse Coordinator
Itasca, Illinois, United States
$17-$28/hr OnsiteFull Time
Option Care Health
Option Care HealthNASDAQ: OPCH: The nation’s largest independent home and alternate site infusion services provider.
Manage inventory, source and purchase supplies, coordinate and execute deliveries, communicate with clinicians and pharmacists, maintain compliance, and travel frequently for business.
Microsoft Internet Explorer
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1w
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Sr. Executive Administrator
Chicago, Illinois, United States
$94k-$110k/yr HybridFull Time
Cushman & Wakefield
Cushman & WakefieldNYSE: CWK: Global commercial real estate services firm.
Highly organized, proactive, adaptable executive administrator with sound judgment, confidentiality, calendar management, travel coordination, board support, event planning, and expense reporting skills.
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