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32 executive coordinator jobs at 28 companies in West Palm Beach, FL

1mo
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Executive Operations Coordinator
Boca Raton, Florida, United States
OnsiteFull Time
ADMA Biologics
ADMA BiologicsNASDAQ: ADMA: Develops and manufactures plasma-derived human immune globulin products.
5+ YOEBachelor's degree required; 5+ years administrative experience including 3+ years supporting senior executives; strong writing, scheduling, confidentiality, project coordination, and cGMP compliance skills.
Microsoft PowerPoint, E-Verify
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3mo
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Executive Care Coordinator -- Miami / Fort Lauderdale
Miami or Fort Lauderdale
$25-$27/hr OnsiteFull Time
Next Health
Next Health: Operates clinical centers for longevity and health optimization.
Excellent interpersonal and communication skills; strong organizational abilities; proficient with Notion and GSuite; administrative coordination experience.
Notion, GSuite
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1w
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Executive Assistant
West Palm Beach, Florida, United States
$21-$23/hr OnsiteFull Time
Physician Care Centers
Physician Care Centers: Operates a network of primary care medical clinics.
3+ YOE3–5 years executive administrative experience in healthcare preferred; supports C-suite, advanced Microsoft Office, EMR/EHR exposure, strong communication, discretion, project coordination.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, EMR, EHR
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1mo
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Senior Events Coordinator
West Palm Beach, Florida, United States
OnsiteFull Time
The Club at Ibis
The Club at Ibis: Private, award-winning golf and country club community.
0.5+ YOECoordinate and execute member social and cultural events from concept to execution; prepare BEOs; manage timelines, budgets, vendors, and on-site event operations.
Microsoft Office, JONAS
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2mo
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Senior Operations Coordinator
Boca Raton, Florida, United States
$50k-$70k/yr OnsiteFull Time
Living Benefits Life Insurance
Living Benefits Life Insurance: Independent agency providing life insurance and financial protection solutions.
Highly organized coordinator to manage underwriting case flow, internal workflows, marketing campaign tracking, reporting, and provide executive support; early-career candidates encouraged.
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3mo
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Executive Asistant
Boca Raton, Florida, United States
HybridFull Time
TouchSuite
TouchSuite: Provides payment processing and point-of-sale solutions for businesses.
3+ YOE3+ years supporting C-Suite, skilled in scheduling, travel coordination, confidentiality, and professional communication.
Microsoft Office, Calendar management, Travel coordination software
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Sr. Executive Administrative Assistant
Raynham or New Brunswick or West Chester or Palm Beach Gardens
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Provides pharmaceutical products and medical technology healthcare solutions.
8+ YOEBachelor's degree and 8+ years of executive coordination or senior administrative support in complex organizations, with VP/SVP support, AI tools, Concur, Microsoft Suite, Excel, and PowerPoint experience.
AI tools, Concur Travel & Expense, Microsoft Suite, Microsoft Excel, Microsoft PowerPoint, Microsoft Office
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2w
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Life Inspired Coordinator
Fort Lauderdale, Florida, United States
$15-$15/hr OnsiteFull Time
Meridian Senior Living
Meridian Senior Living: Operates senior housing communities providing care and lifestyle services.
Design and execute activities and programs for residents, support care plans, coordinate events, and maintain positive relationships; strong communication and leadership with volunteer support.
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1w
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Sr. Executive Administrative Assistant
Raynham or West Chester or Palm Beach Gardens
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Develops and manufactures pharmaceutical drugs and medical devices.
8+ YOEBachelor's degree and 8+ years of executive coordination or senior administrative support experience. Requires AI tools, Concur, Microsoft Suite, Excel, PowerPoint, calendar management, communication, discretion, and independent judgment.
Concur Travel & Expense, Microsoft Suite, Microsoft Excel, Microsoft PowerPoint
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Executive Assistant Energy EH & S
Fort Lauderdale or Hawaii or California or Texas or Florida
OnsiteFull Time
Moss
Moss: National construction firm specializing in solar and infrastructure projects.
5+ YOE5+ years executive assistant experience supporting senior leaders; expert calendar, travel, and event coordination; confidentiality, expense and vendor management; advanced Microsoft 365, Zoom, SharePoint, Adobe, and ERP familiarity; bachelor\u0002s preferred.
Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft Teams, Microsoft OneNote, Zoom, Microsoft SharePoint, Microsoft OneDrive, Adobe Acrobat, SAP, Oracle, Workday, DocuSign, Adobe Sign
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2w
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Executive Assistant
West Palm Beach, Florida, United States
OnsiteFull Time
Faith Church
Faith Church: A multi-site church offering worship, community, and spiritual growth.
5+ YOEProvide high-level administrative support to lead pastors including calendar and travel management, reporting, research, communication, and event coordination; high integrity and alignment with church values; 5 years admin experience and high school diploma required.
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2mo
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Executive Assistant (West Palm Beach, FL, US)
West Palm Beach, Florida, United States
OnsiteFull Time
ASR Group
ASR Group: Global refiner and marketer of cane sugar products.
Provides executive-level administrative support with finance coordination, records management, regulatory filing support, high confidentiality, and proficiency in Microsoft Office and SharePoint; Associate's degree required, Bachelor's preferred.
Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft SharePoint
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3w
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Executive Administrative Assistant
Boca Raton, Florida, United States
HybridFull Time
ADT
ADTNYSE: ADT: Provides residential and commercial security and smart home services.
3+ YOE3+ years supporting senior leaders, Bachelor’s degree or equivalent, advanced Microsoft and Google Workspace skills, travel coordination, high discretion and communication skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft 365, SharePoint, OneNote, Google Workspace, Miro, Ariba, Concur, AI copilots
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1w
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Data-Focused Project Coordinator (Remote, Contract)
Georgia or Boca Raton
RemoteContract
INFUSE
INFUSE: Provides B2B lead generation and data-driven marketing services.
Organized, detail-oriented coordinator to support project planning/execution, analyze and validate data, maintain documentation, collaborate with technical teams; BI, database, and reporting exposure is a plus. Proficiency in Russian and/or Ukrainian required.
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2w
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Life Inspired Coordinator
Fort Lauderdale, Florida, United States
$15-$15/hr OnsiteFull Time
Meridian Senior Living
Meridian Senior Living: Operates senior living communities providing healthcare and housing services.
Plan and execute activities and programs for residents, collaborate with staff, support care-plan-aligned scheduling, lead volunteers, and maintain positive family relationships.
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3w
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Technology Coordinator - Information Technology
Hollywood, Florida, United States
OnsiteFull Time
Hard Rock International
Hard Rock International: Global operator of hotels, casinos, and restaurant venues.
1+ YOE1-2 years administrative experience supporting IT or executives; high school diploma or equivalent; strong Microsoft Office skills; organizational, confidentiality, and inventory tracking abilities.
Microsoft Office, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Purchasing MMS System
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1mo
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Coordinator of Entity Events, Administration, FT, 8A-4:30P
Boca Raton, Florida, United States
OnsiteFull Time
Baptist Health South Florida
Baptist Health South Florida: Provides comprehensive medical, diagnostic, and hospital healthcare services.
2+ YOEPlan and execute executive-sponsored employee events, negotiate and supervise vendors and event personnel, act as administrative liaison; bachelor\u0002s preferred; minimum 2 years experience.
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3w
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Home Care Coordinator for Executive Home Care of Fort Lauderdale
Fort Lauderdale, Florida, United States
$41k-$47k/yr OnsiteFull Time
Executive Home Care
Executive Home Care: An in-home care agency providing services and staffing support to families and caregivers in the community.
2+ YOE2+ years home care staffing experience, strong scheduling and operations skills, excellent communication, tech-savvy with scheduling platforms (e.g., WellSky), ability to work in fast-paced environment.
WellSky
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1mo
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Program Administrator
Riviera Beach, Florida, United States
$52k/yr OnsiteFull Time
Community Partners of South Florida
Community Partners of South Florida: Provides housing, mental health, and community services to families.
3+ YOEBachelor's preferred, minimum 3 years program coordination or admin experience, executive support and project coordination skills, strong organization, communication, confidentiality, and ability to manage multiple priorities.
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2w
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Lead IT Program Manager
Austin or Boca Raton
$115k-$150k/yr HybridFull Time
The ODP Corporation
The ODP CorporationNASDAQ: ODP: Provider of office products and business services to organizations.
6+ YOE6+ years program/project management experience, PMP required, experience with Agile/waterfall, cross-functional coordination, strong communication and independent execution.
Microsoft O365, Smartsheet, SharePoint, Jira, Confluence, Power BI
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