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27 executive coordinator jobs at 23 companies in Jupiter, FL

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Executive Operations Coordinator
Boca Raton, Florida, United States
OnsiteFull Time
ADMA Biologics
ADMA BiologicsNASDAQ: ADMA: Develops and manufactures plasma-derived human immune globulin products.
5+ YOEBachelor's degree required; 5+ years administrative experience including 3+ years supporting senior executives; strong writing, scheduling, confidentiality, project coordination, and cGMP compliance skills.
Microsoft PowerPoint, E-Verify
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3d
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Medical Operations Executive Coordinator
Fort Pierce, Florida, United States
OnsiteFull Time
New Horizons of the Treasure Coast
New Horizons of the Treasure Coast: Provides mental health and substance use recovery services.
2+ YOE2+ years executive administrative experience, knowledge of healthcare operations, credentialing (CAQH), billing/revenue cycle, HIPAA, strong communication, project management, and advanced Microsoft Office skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft PowerPoint, Credible, CAQH
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1w
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Executive Assistant , Government
United States or Boca Raton
$87k-$120k/yr HybridFull Time
D-Wave Quantum
D-Wave QuantumNYSE: QBTS: Provides commercial quantum computing systems, software, and cloud services.
10+ YOE10+ years supporting senior executives, complex calendar and travel coordination, expense management, executive communications, confidentiality, Secret clearance (or ability to obtain), Microsoft Office proficiency.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, HRIS
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3mo
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Executive Assistant
Palm Beach Gardens, Florida, United States
OnsiteFull Time
Pike
Pike: Provides engineering and construction services for power and telecommunications infrastructure.
3+ YOEThree years' experience as an Executive Assistant or similar; advanced Microsoft Office (Outlook, Word, PowerPoint, Excel); able to work in a fast-paced environment; strong organizational and time management; travel coordination and expense reporting.
Microsoft Office, Outlook, Word, PowerPoint, Excel (VLOOKUP, Pivot tables & charts)
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1mo
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Senior Operations Coordinator
Boca Raton, Florida, United States
$50k-$70k/yr OnsiteFull Time
Living Benefits Life Insurance
Living Benefits Life Insurance: Independent agency providing life insurance and financial protection solutions.
Highly organized coordinator to manage underwriting case flow, internal workflows, marketing campaign tracking, reporting, and provide executive support; early-career candidates encouraged.
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2mo
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Account Executive
Stuart, Florida, United States
OnsiteFull Time
Cotton & Company
Cotton & Company: A national marketing agency focusing on luxury real estate and private club communities, based in Stuart, Florida.
Strong account management, client relationships, and project coordination; agency marketing experience preferred.
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2mo
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Executive Asistant
Boca Raton, Florida, United States
HybridFull Time
TouchSuite
TouchSuite: Provides payment processing and point-of-sale solutions for businesses.
3+ YOE3+ years supporting C-Suite, skilled in scheduling, travel coordination, confidentiality, and professional communication.
Microsoft Office, Calendar management, Travel coordination software
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1mo
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Executive Assistant to the Director of Technology
Boca Raton, Florida, United States
$65k-$95k/yr OnsiteFull Time
M&D Capital
M&D Capital: Provides comprehensive medical billing and revenue cycle management services.
3+ YOE3+ years supporting senior executives; strong Microsoft Office skills (Excel, PowerPoint); excellent written/verbal communication, confidentiality, proactive problem-solving, and project coordination ability.
Microsoft Excel, Microsoft PowerPoint, Microsoft Office
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1w
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Sr. Executive Administrative Assistant, Orthopedics
New Brunswick or Palm Beach Gardens or Raritan or Raynham or Warsaw or West Chester
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Global healthcare providing pharmaceuticals and medical technologies.
8+ YOEBachelor’s degree and minimum 8 years executive coordination experience supporting VP/SVP leaders; strong calendar, meeting, travel, communication, discretion, and Concur/Microsoft skills.
Concur Travel & Expense, Microsoft Office, Microsoft Excel, Microsoft PowerPoint
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Sr. Executive Administrative Assistant, Orthopedics
Raynham or New Brunswick or West Chester or Palm Beach Gardens or Warsaw or Raritan
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Provides pharmaceutical products and medical technology healthcare solutions.
8+ YOEBachelor's degree, 8+ years executive coordination support to VP/SVP, advanced calendar/meeting/event management, Concur and Microsoft Office proficiency, strong communication, discretion, and judgment.
Concur Travel & Expense, Microsoft Suite, Microsoft Excel, Microsoft PowerPoint
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1mo
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Executive Assistant (West Palm Beach, FL, US)
West Palm Beach, Florida, United States
OnsiteFull Time
ASR Group
ASR Group: Global refiner and marketer of cane sugar products.
Provides executive-level administrative support with finance coordination, records management, regulatory filing support, high confidentiality, and proficiency in Microsoft Office and SharePoint; Associate's degree required, Bachelor's preferred.
Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft SharePoint
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Sr. Executive Administrative Assistant, Orthopedics
Raynham or New Brunswick or West Chester or Palm Beach Gardens or Warsaw or Raritan
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Develops and manufactures pharmaceutical drugs and medical devices.
8+ YOEBachelor's degree, minimum 8 years executive coordination or senior administrative support for VP/SVP-level, proficiency with Concur and Microsoft Office (Excel, PowerPoint), experience leveraging AI tools, advanced calendar and meeting management, high judgment and communication.
Concur Travel & Expense, Microsoft Excel, Microsoft PowerPoint, Microsoft Office, AI tools
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1mo
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Merchandise Coordinator
Deerfield Beach, Florida, United States
$15-$16/hr OnsiteFull Time
The TJX Companies
The TJX CompaniesNYSE: TJX: Operates global off-price retail stores for apparel and home.
1+ YOE0.5+ MgmtExecute receiving and merchandising standards, prioritize truck processing, train and coach associates, lift heavy objects, work flexible schedule including nights and weekends; 1 year retail and 6 months leadership experience required.
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3w
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VIP Ambassador, Executive Office
Boca Raton, Florida, United States
$23-$24/hr OnsiteFull Time
The Boca Raton
The Boca Raton: Luxury resort and private club providing hospitality and wellness.
1+ YOEDeliver personalized 5-star service for VIP guests including pre-arrival coordination, concierge support, record keeping, discretion, and use of hotel systems; 1+ year luxury hotel experience preferred.
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2mo
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Property Service Sales Specialist
West Palm Beach, Florida, United States
OnsiteFull Time
Safe Harbor Marinas
Safe Harbor Marinas: Largest owner and operator of marinas in the United States.
0+ YOECoordinate and sell Additional Work Authorizations (AWA) for marina properties; support Project Managers in planning and execution.
Microsoft Office, Project management tools
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4d
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Program Administrator
Riviera Beach, Florida, United States
$52k/yr OnsiteFull Time
Community Partners of South Florida
Community Partners of South Florida: Provides housing, mental health, and community services to families.
3+ YOEBachelor's preferred, minimum 3 years program coordination or admin experience, executive support and project coordination skills, strong organization, communication, confidentiality, and ability to manage multiple priorities.
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2w
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Convention Services Manager
Stuart, Florida, United States
$23-$29/hr OnsiteFull Time
Concord Hospitality
Concord Hospitality: Manages, develops, and owns premium hotel properties in North America.
Manage, coordinate, and execute event and group details handed off by Sales; communicate necessary information to ensure customer satisfaction.
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1d
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Health System Administrator (Deputy Director) - (Detail/Temporary Promotion Not to Exceed 1 Year)
West Palm Beach, Florida, United States
$158k-$197k/yr OnsiteFull Time
Department of Veterans Affairs
Department of Veterans Affairs: Provides healthcare, benefits, and cemetery services to military veterans.
1+ MgmtExecutive-level management experience in healthcare administration, budget and resource oversight, supervisory responsibilities, strategic planning, and VISN/facility coordination; meet GS-15 time-in-grade requirements.
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1mo
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Team Leader - Supply Chain
Riviera Beach, Florida, United States
$27/hr OnsiteFull Time
PepsiCo
PepsiCoNASDAQ: PEP: Global manufacturer and distributor of snacks and beverages.
Lead day-to-day execution on a manufacturing line, coordinate people/materials, ensure safety and quality, run DDS meetings, support continuous improvement; 18+ and manufacturing/lead experience helpful.
Daily Direction Setting (DDS), IWS, ADP
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1mo
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Office Manager
Atlanta or New York City or Woodbridge or Boston or Chicago or Dallas or Delaware or Denver or Garden City or Cayman Islands or Greenwich or Houston or Los Angeles or Miami or Naples or Nevada or Palm Beach County or San Diego or San Francisco or Seattle or Stuart or Washington
HybridFull Time
Bessemer Trust
Bessemer Trust: Wealth management and family office services for affluent clients.
2+ YOEBachelor's degree, 2+ years office management or executive assistant experience; strong Microsoft Office skills, calendar and travel management, vendor and facilities liaison, event coordination, confidentiality and communication skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
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