AIDS Healthcare Foundation: Global nonprofit providing HIV/AIDS medical care and advocacy services.
Provide administrative support to claims department including managing faxes, emails, mail, phone inquiries, maintaining logs, adhering to HIPAA, and supporting clerical projects; strong organization and attention to detail.
Allied Universal: Provides professional security guarding and facility maintenance services.
5+ YOE5+ years admin experience; 2+ years supporting executive leadership; HS diploma; strong communication; MS Office; calendar and travel coordination.
Microsoft Office, Calendar management software, Inventory management system, Accounting software
California State University: Public university system providing higher education and academic research.
5+ YOEFive years administrative support experience required; duties include budgeting, communications, scheduling, record keeping, personnel support; Microsoft Office/Excel required; PeopleSoft and SharePoint preferred.
Microsoft Office, Microsoft Excel, PeopleSoft, Microsoft SharePoint
Empowering Pathways 365: Provides inclusive adaptive sports and therapeutic recreation for individuals.
Greet visitors, answer phones and emails, support intake and enrollment, maintain physical and digital records, assist scheduling, comfortable with Google Docs, high school diploma or current enrollment.
Allied Universal: Global provider of physical security and facility management services.
5+ YOEHigh school diploma; 5+ years administrative experience; 2+ years supporting executive leadership; strong communication and MS Office skills; ability to handle fast-paced environment.
Latham & Watkins: Global law firm providing legal counsel to businesses.
8+ YOE6+ MgmtBachelor's degree required, 8+ years relevant experience with 6+ years managing teams; strong leadership, people management, billing support experience, MS Office proficiency, confidentiality and judgment.
Los Angeles or Irvine or Sacramento or San Francisco or Santa Monica or Menlo Park or Seattle or Portland
$46k-$75k/yrHybridFull Time
Orrick, Herrington & Sutcliffe: Global law firm providing comprehensive legal and advisory services.
Entry-level role supporting legal teams with data, document management, administrative tasks, financial reporting, and process improvement. Requires MS Office proficiency, attention to detail, and strong communication.
Microsoft Office Suite, Microsoft Excel, PowerBI, CRM, databases, low-code automation platforms, programming/automation tools
Allied Universal: Global provider of security guard and facility management services.
5+ YOEMinimum 5 years administrative experience with 2+ years supporting executive leadership, high school diploma, strong communication and organization, Microsoft Office proficiency, travel booking and calendar management experience.
Penny Lane Centers: Providing social services, housing, and mental health support.
0+ YOEPerforms EHR and county billing data entry, verifies billing, researches claims, provides reception and clerical support; requires less than a college degree or GED, CA driver license and vehicle access, and short clerical/billing experience.
ServiceMaster Contract Services: Professional janitorial and commercial cleaning services provider.
0+ YOEProficient in Microsoft Office; strong written and verbal communication; detail-oriented; professional image; team player; Xactware experience helpful.
City of Hope: Medical research and treatment center for cancer and diabetes.
3+ YOEHigh school or equivalent; 3 years secretarial/clerical experience in a professional environment; computer experience required; Microsoft background preferred; strong verbal and written skills.
First Legal: Provides comprehensive litigation support and attorney services for legal professionals.
High school diploma/GED, proven operations or coordinator experience, strong verbal and written communication, proficiency with Microsoft Office, data entry and database accuracy skills.
City of Newport Beach: Provides municipal services and governance for the Newport Beach community.
0+ YOEPart-time fire department support role requiring ~20 hours/week; HS diploma preferred; valid California driver’s license; background check required.
The Management Trust: Provides comprehensive management services for residential community associations.
1+ YOEHigh school diploma required, 1+ years administrative support experience preferred, proficiency with Microsoft Office, strong communication, multitasking, conflict resolution, and customer service skills.
Senior Associate, Cleaning & Waste Support Specialist
Los Angeles, California, United States
$73k-$98k/yrOnsiteFull Time
LA28: Organizes the 2028 Olympic and Paralympic Games in Los Angeles.
Administrative experience supporting a busy team, proficiency with SharePoint and Smartsheet, strong organization, written and verbal communication, and bachelor's degree preferred.
SharePoint, Smartsheet, Microsoft Teams, Microsoft Excel, Planner
Duals Administrative Support - Sales Coordination, Intermediate
Los Angeles or Long Beach or San Diego
$24-$33/hrHybridFull Time
Ascendiun: Nonprofit parent overseeing health insurance and clinical service organizations.
3+ YOE3+ years experience, vocational/technical education, event or sales support experience, strong Microsoft Excel skills, experience managing multiple projects and deadlines.
Department of Veterans Affairs: Provides healthcare, benefits, and cemetery services to military veterans.
1+ YOE1+ MgmtU.S. citizen, proficient in English, minimum one year leading/supervisory experience of MSAs or equivalent administrative patient support staff, customer-service experience, ability to manage staff, analyze data, and complete mandatory trainings.