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424 executive administrator jobs at 281 companies in Hayward, CA

3d
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Senior Executive Administrator
San Francisco or United States
$102k-$132k/yr RemoteFull Time
Clever: Secure identity and data platform for K-12 education.
3+ YOE3–5 years supporting a CEO or senior leader, expert executive communication, calendar and travel management across time zones, remote-first executive support, discretion, and willingness to travel up to 20%.
Willo.ai, BrightHire Screen, Granola.ai
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1mo
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Sr. Executive Administrator
Foster City, California, United States
$74k-$114k/yr HybridFull Time
Visa
VisaNYSE: V: Global payment technology facilitating electronic funds transfers.
0.5+ YOEMinimum 6 months work experience or Bachelor's degree; executive admin experience (3-5 years) preferred; calendar and travel management, event coordination, Microsoft Office and CoPilot skills, strong communication and discretion.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, CoPilot
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3w
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Sr. Executive Administrator
San Jose, California, United States
$45-$84/hr HybridFull Time
Cadence Design Systems
Cadence Design SystemsNASDAQ: CDNS: Develops computational software and hardware for electronic system design.
7+ YOE7+ years supporting senior executives; advanced Microsoft Office (Outlook, Word, Excel, PowerPoint, Co-pilot); experience with Coupa or similar procurement/expense systems; strong organization, communication, discretion, and project coordination skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Co-pilot, Coupa
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1mo
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Executive Business Administrator
Mountain View, California, United States
$43-$59/hr HybridFull Time
Microsoft
MicrosoftNASDAQ: MSFT: Develops software, services, devices, and cloud computing solutions.
5+ YOE5+ years administrative or business support experience; calendar, travel, and expense management; budget and purchasing experience; ability to manage high-volume, time-sensitive workload; local to Mountain View and in-office 4 days/week.
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1w
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Executive Office Administrator - City Manager’s Budget Office
San Jose, California, United States
$100k-$132k/yr OnsiteFull Time
City of San José
City of San José: Provides governance, public safety, and infrastructure for San José.
4+ YOE2+ MgmtTwo years undergraduate coursework or equivalent experience; 4 years administrative/office management experience (2 years supporting senior management); strong computer, communication, editing, and supervisory skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Zoom, Adobe Creative Cloud
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1mo
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Administrator - Assistant Executive Director
San Francisco, California, United States
$160k-$180k/yr OnsiteFull Time
Front Porch
Front Porch: Front Porch provides senior living and affordable housing communities.
5+ YOEExperience leading senior living operations; Bachelor's degree in business/healthcare; Nursing Home Administrator (NHA) license; 5 years leadership.
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2w
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Administrator, Director's Office
San Jose, California, United States
$80k-$90k/yr HybridFull Time
San José Museum of Art
San José Museum of Art: Provides contemporary art exhibitions and cultural education programs.
4+ YOEBachelor's degree preferred; 4+ years executive support, board administration, or nonprofit operations experience; advanced Microsoft Office, SharePoint, Adobe Acrobat, Zoom/Teams skills; strong communication, confidentiality, and judgment; onsite 3 days/week.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Acrobat, Zoom, Microsoft Teams, SharePoint, Altru, Embark
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6d
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Executive Assistant
Fremont, California, United States
$34-$39/hr OnsiteFull Time
DCL Logistics
DCL Logistics: Provides e-commerce fulfillment and tech-enabled 3PL services.
5+ YOE5+ years executive administrative support; expert calendar and travel management; advanced Microsoft Excel; executive-level writing, discretion, and experience supporting C-suite or senior leaders.
Microsoft Excel
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3w
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Executive Assistant
San Mateo, California, United States
OnsiteFull Time
Generalist
Generalist: Developing general-purpose embodied AI foundation models for robots.
3+ YOE3+ years administrative or executive support experience; expert with G-Suite; strong calendar, travel, and event coordination; excellent communication, discretion, organization, and prioritization skills.
G-Suite, Google Calendar, Gmail, Google Docs, Google Sheets
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1mo
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Lead Executive Assistant
San Francisco, California, United States
$118k-$183k/yr HybridFull Time
DocuSign
DocuSignNASDAQ: DOCU: Provider of e-signature and intelligent agreement management software.
8+ YOE8+ years supporting C-level executives, experience managing administrative staff, bachelor’s degree or equivalent experience, executive-level communication, confidentiality, and proficiency with modern productivity suites.
Google Workspace, Slack, Zoom, Salesforce, Workday
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Sr Executive Assistant
Campbell, California, United States
$107k-$121k/yr OnsiteFull Time
Imperative Care
Imperative Care: Develops medical devices for stroke and vascular disease treatment.
5+ YOEProvide high-level administrative support to multiple executives; calendar, travel, expense management; confidential handling.
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1w
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Executive Assistant
South San Francisco, California, United States
$108k-$133k/yr HybridFull Time
Ultragenyx
UltragenyxNASDAQ: RARE: Developing and commercializing therapies for rare genetic diseases.
15+ YOEProvide high-level administrative support to senior leaders including complex calendar management, domestic and international travel coordination, expense reporting, presentation preparation, and collaboration; minimum 15 years executive administrative experience and life sciences/biotech support preferred.
Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft SharePoint
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6d
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Executive Assistant
San Francisco, California, United States
$46-$72/yr HybridFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
Provides executive-level administrative support including calendar management, communications, donor report preparation, meeting and event logistics, vendor and expense processing, and confidential donor handling.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe, DocuSign
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2mo
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Executive Assistant
Palo Alto, California, United States
$90k-$95k/yr HybridFull Time
Egon Zehnder
Egon Zehnder: Global leadership advisory firm specializing in executive search and consulting
5+ YOEBachelor's degree preferred; minimum 5 years administrative experience in professional services (financial or executive search preferred); strong multitasking, problem solving, communication, discretion, and organizational skills.
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2mo
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Executive Administrative Partner
Menlo Park, California, United States
$123k-$202k/yr OnsiteFull Time
Meta
MetaNASDAQ: META: Develops social networking platforms and virtual reality technologies.
5+ YOE5+ years of administrative support to executives, travel coordination, calendar management, expense reports; proficient in Microsoft Office and Google Suite.
Microsoft Office, Google Suite
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1w
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Executive Assistant
San Jose, California, United States
$71k-$106k/yr OnsiteFull Time
Celestica
CelesticaNYSE: CLS: Provides design, manufacturing, and supply chain solutions for electronics.
4+ YOE4+ years administrative experience supporting senior executives; advanced calendar, travel, and expense management; strong written and verbal communication; confidentiality and ability to work under pressure; bachelor's degree or equivalent preferred.
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1mo
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Executive Assistant
San Francisco, California, United States
$62-$86/hr OnsiteFull Time
Databricks
Databricks: A unified platform for data analytics and artificial intelligence.
7+ YOE7+ years executive administrative experience; Proven track record with VPs/SVPs in Engineering/Product; strong calendar management; Gmail/Google Calendar proficiency; ability to handle confidential information; excellent communication and teamwork.
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1mo
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Executive Assistant
San Francisco or United States
$81k-$172k/yr HybridFull Time
UCSF Health
UCSF Health: Academic medical center providing advanced patient care and research.
5+ YOEBachelor's degree (or equivalent experience), 5+ years executive-level assistant experience, proficiency with Microsoft Word/Excel/PowerPoint/Outlook/Visio, strong communication, analytical, problem-solving, discretion, and project/administrative skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Visio
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1w
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Executive Assistant
Pleasanton, California, United States
$28-$37/hr OnsiteFull Time
Toll Brothers
Toll BrothersNYSE: TOL: A leading builder of luxury residential homes.
5+ YOE5+ years executive administrative experience supporting senior managers, proficiency with Microsoft Word and Excel, scheduling, multi-line phone, spreadsheet/report updates, strong written and verbal communication, time management, and attention to detail.
Microsoft Word, Microsoft Excel
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Sr Executive Assistant
Campbell, California, United States
OnsiteFull Time
WEKA
WEKA: Software-defined data platform for AI and high-performance computing.
Proven executive assistant/administrative experience, expert Microsoft Office skills, strong organization, communication, discretion, and ability to manage priorities in a fast-paced environment.
Microsoft Office
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