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965 executive administrator jobs at 650 companies in California

1mo
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Senior Executive Administrator
San Francisco or United States
$102k-$132k/yr RemoteFull Time
Clever: Kahoot!-owned education technology providing a secure identity platform for K–12 schools, educators, students, and application partners.
3+ YOE3–5 years supporting a CEO or senior leader, expert executive communication, calendar and travel management across time zones, remote-first executive support, discretion, and willingness to travel up to 20%.
Willo.ai, BrightHire Screen, Granola.ai
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2mo
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Sr. Executive Administrator
Foster City, California, United States
$74k-$114k/yr HybridFull Time
Visa
VisaNYSE: V: Global leader in digital payments and transaction technology.
0.5+ YOEMinimum 6 months work experience or Bachelor's degree; executive admin experience (3-5 years) preferred; calendar and travel management, event coordination, Microsoft Office and CoPilot skills, strong communication and discretion.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, CoPilot
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1w
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Executive Business Administrator, CoreAI
Redmond or Mountain View
$31-$74/hr HybridFull Time
Microsoft
MicrosoftNASDAQ: MSFT: Multinational technology providing software, cloud, and AI solutions.
5+ YOERequires 5+ years in administrative, business support, or customer service work supporting executive management, plus scheduling, event, travel, and administration experience. Microsoft 365 proficiency and security screening are required.
Microsoft 365, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft Teams, Employee Central, TA Hub, HR Insights, MSS, Informa, MS Space
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3mo
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Executive Administrator
El Segundo, California, United States
$66k-$181k/yr OnsiteFull Time
BTAS
BTAS: Provider of IT, engineering, and program management services to the DoD.
20+ YOEActive TSI with SCI eligibility; BA/BS; 20+ years DoD admin experience; full-time, 40 hours per week.
Defense Travel System, Microsoft Project, Microsoft Calendar, Task Management Tool (TMT)
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2d
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Executive Administrator - San Diego, CA
San Diego, California, United States
$79k-$96k/yr OnsiteFull Time
California Bank & Trust
California Bank & TrustNASDAQ: ZION: Financial services operating through local management teams.
8+ YOEBachelor's degree in business, administration, finance, or related field and 8+ years of related experience, including 3+ years supporting a large department or senior executive; expert software and business process knowledge.
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2mo
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Executive Administrator
Fresno, California, United States
$120k/yr OnsiteFull Time
Fresno Guest Homes
Fresno Guest Homes: Private residential assisted living provider serving older adults and adults with complex care needs across California.
5+ Mgmt5+ years leadership in assisted living or similar; RCFE Administrator required; Bachelor's preferred; strong knowledge of resident care operations, medication management, regulatory compliance, family communication, and decision-making.
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1mo
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Executive Administrator
Pleasanton, California, United States
$70k-$90k/yr OnsiteFull Time
STN Incorporated
STN Incorporated: U.S.-based IT infrastructure provider delivering managed cloud, cybersecurity, and GPU compute services to enterprises and AI teams.
3+ YOE3+ years supporting senior leadership, exceptional organization, discretion, strong written/verbal communication, Microsoft 365 proficiency, travel and expense coordination, project tracking and cross-functional coordination.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams
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1mo
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Executive Office Administrator - City Manager’s Budget Office
San Jose, California, United States
$100k-$132k/yr OnsiteFull Time
City of San José
City of San José: Municipal government providing public services, facilities, and opportunities to San José residents, businesses, and visitors.
4+ YOE2+ MgmtTwo years undergraduate coursework or equivalent experience; 4 years administrative/office management experience (2 years supporting senior management); strong computer, communication, editing, and supervisory skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Zoom, Adobe Creative Cloud
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2w
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Executive Admin
San Francisco, California, United States
$80k-$130k/yr OnsiteFull Time, Part Time
Security Level 5
Security Level 5: Nonprofit developing AI security standards for frontier labs against nation-state threats.
Requires exceptional organization, conscientiousness, confidentiality, crisp writing, adaptability, proactive execution, comfort with ambiguity, and fluency with modern workplace tools.
Slack
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2w
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Executive Assistant & Office Administrator
Pleasant Hill, California, United States
$80k-$85k/yr OnsiteFull Time
New U Life
New U Life: Private hormone-health selling nutraceutical supplements through direct-selling distributors to wellness-focused consumers.
3+ YOERequires 3–5 years supporting senior executives, strong organization and communication skills, discretion, proofreading, multitasking, and proficiency with Google Workspace or Microsoft Office.
Google Workspace, Microsoft Office
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2mo
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Construction Administrator / Executive Assistant
Andover or Boston or Los Angeles or Maine
HybridPart Time
Reframe Systems
Reframe Systems: Climate-resilient homes for all, built in autonomous microfactories
Experience in construction administration or project coordination, strong organizational and communication skills, proficiency with Jira and Google Workspace, comfortable working independently and managing competing priorities.
Jira, Google Workspace, Ramp
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4h
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Group Executive Admin
San Jose, California, United States
$85k-$110k/yr HybridFull Time
Sureify
Sureify: Private SaaS provider helping life insurance and annuity carriers sell, service, and engage policyholders digitally.
3+ YOE3+ years supporting senior leaders or executive teams; strong project management, communication, discretion, and multitasking skills; Google Workspace proficiency. AA or bachelor's degree preferred.
Google Workspace, Google Docs, Google Sheets, Google Slides, Google Calendar
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1mo
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Executive Sales Administrator
Sacramento, California, United States
$25-$30/hr OnsiteFull Time
Power Plus
Power Plus: U.S.-based independent power-solutions provider renting generators and temporary power and servicing backup systems for construction and commercial customers.
2+ YOE2+ years related experience, bachelor's degree or equivalent, strong interpersonal skills, discretion with confidential information, advanced Microsoft Office skills, ability to multitask and prioritize for executives.
Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint
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1mo
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Commercial Administrator
Lakeside, California, United States
$20-$25/hr OnsiteFull Time
Precision Door Service
Precision Door Service: Garage door repair and installation franchisor serving homeowners through independently owned and operated U.S. franchises.
3+ YOEMinimum 3 years supporting executive staff; expert written/verbal communication, scheduling, administrative and organizational skills; discretion with confidential matters; proficiency in Microsoft Office, QuickBooks, and Service Titan; must pass drug test.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, QuickBooks, Service Titan
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2w
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Senior Business Support Administrator / Executive Assistant
Falmouth or London or San Francisco or Montreal
OnsiteFull Time
Engineered Arts
Engineered Arts: UK social humanoid robotics manufacturer building embodied-AI humanoid robots and robot-management software for businesses.
Requires excellent organization, attention to detail, discretion, problem-solving, computer literacy, and communication skills. Google Workspace proficiency is essential; Pleo or ERP experience is useful.
Google Workspace, Google Docs, Google Sheets, Google Slides, Gmail, Google Calendar, Google Drive, Pleo, ERP
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1w
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SR Executive Assistant - Contract Adminstrator
Corona, California, United States
$94k-$114k/yr OnsiteFull Time
KPC Global Medical Centers
KPC Global Medical Centers: Integrated healthcare system operating acute care hospitals and clinics.
10+ YOEBachelor's degree or equivalent experience, healthcare contract administration, legal documentation, executive support, confidentiality, communication, organization, and problem-solving skills. Paralegal credential preferred.
MediTract, Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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1mo
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Executive Assistant
Fremont, California, United States
$34-$39/hr OnsiteFull Time
DCL Logistics
DCL Logistics: Private U.S. third-party logistics provider serving high-growth brands with ecommerce, retail, B2B, and returns fulfillment.
5+ YOE5+ years executive administrative support; expert calendar and travel management; advanced Microsoft Excel; executive-level writing, discretion, and experience supporting C-suite or senior leaders.
Microsoft Excel
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3mo
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Executive Assistant
San Diego, California, United States
$80k-$115k/yr OnsiteFull Time
Cybermedia Technologies
Cybermedia Technologies: Private U.S. federal IT services contractor modernizing infrastructure, securing systems, and delivering workforce training.
5+ YOEBachelor’s degree; 5+ years of executive administrative or PMO support experience; CBP BI clearance preferred.
CGE Concur
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3mo
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Construction Office Administrator
Irvine, California, United States
OnsiteFull Time
Moalej Builders
Moalej Builders: California civil and building contractor serving public agencies and private owners with public works and commercial construction.
Proven office/administrative experience, strong organizational and communication skills, proficiency in Microsoft Word/Excel/Outlook, ability to support executives, project managers, and field teams; basic bookkeeping familiarity preferred.
Microsoft Word, Microsoft Excel, Microsoft Outlook
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3w
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Office Operations Administrator
San Diego, California, United States
OnsiteFull Time
Home Start, Inc.
Home Start, Inc.: Strengthening families and communities so every child in San Diego can have a safe, stable, and nurturing home.
3+ YOEThree or more years of progressively responsible administrative or office operations experience, executive or board support, administrative systems and workflow management, project management skills, and advanced Microsoft Office 365 proficiency.
Microsoft Office 365
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