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157 executive coordinator jobs at 120 companies in Napa, CA

1d
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Executive Coordinator
Oakland, California, United States
$115k-$137k/yr OnsiteFull Time
AC Transit
AC Transit: Operates public bus transit services in California's East Bay.
6+ YOEHigh school diploma/GED, six years of increasingly responsible administrative support with at least two years providing primary executive support; ability to handle confidential matters, supervise staff, manage executive calendars, and work outside regular hours.
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17h
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Executive Coordinator
Sacramento, California, United States
$28-$34/hr HybridFull Time
California Indian Legal Services
California Indian Legal Services: Provides legal representation and advocacy for Native American tribes.
1+ YOEBachelor's preferred or equivalent experience; 1-3 years nonprofit/Tribal/legal experience; project and administrative coordination; strong writing, communications, and Microsoft 365 skills; experience with governance and event logistics.
Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Zoom, WordPress, Canva, Constant Contact, Hootsuite
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1w
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Sr. Executive Coordinator / Project Coordinator to Chief Scientific Officer
San Rafael, California, United States
OnsiteFull Time
BioMarin
BioMarinNASDAQ: BMRN: Develops and commercializes therapies for rare genetic diseases.
5+ YOEBachelor's or equivalent,5+ years supporting senior executives,project coordination experience,proficiency in Microsoft Office,Teams and SharePoint,high discretion and communication skills.
Microsoft Office, Microsoft Teams, Microsoft SharePoint
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2w
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Senior Executive Recruiting Coordinator
San Francisco, California, United States
$110k-$120k/yr HybridFull Time
Owner
Owner: AI-powered business management platform for independent restaurants.
3+ YOE3+ years in recruiting operations or executive coordination, hands-on operations experience, high-volume scheduling, ATS proficiency (Ashby a plus), exceptional communication, white-glove candidate experience, autonomy and flexibility.
Ashby
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1mo
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Development & Executive Operations Coordinator
San Francisco, California, United States
$31/hr OnsiteFull Time
LYRIC
LYRIC: Provides community support and leadership services for LGBTQQ+ youth.
1+ YOE1–3 years administrative, operations, fundraising, or event coordination experience; proficiency with Raiser’s Edge/CRM, Microsoft Office Suite, and Google Workspace; strong communication, organization, and donor stewardship skills.
Raiser’s Edge, Microsoft Office Suite, Google Workspace, CRM
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1w
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Executive Assistant/Dept. Coordinator BMM
Davis, California, United States
$30-$51/hr HybridFull Time
University of California
University of California: Operates public universities, research centers, and medical systems.
Provide executive-level support to department chair, coordinate seminars/events, manage complex calendars, prepare briefing documents, and exercise discretion with confidential matters.
Microsoft PowerPoint
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3mo
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Executive Assistant & Workplace Experience Coordinator
Burlingame, California, United States
$87k-$109k/yr OnsiteFull Time
Balsam Brands
Balsam Brands: Global retailer of premium holiday and home décor products.
5+ YOE5+ years in executive assistance, office coordination, or workplace operations; strong prioritization, discretion, and communication; ability to lift up to 50 lbs; valid driver’s license with access to a vehicle.
Microsoft Office, Zoom, Slack
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1w
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Sales, Marketing & Executive Coordinator
San Francisco, California, United States
$36/hr OnsiteFull Time
HEI Hotels & Resorts
HEI Hotels & Resorts: Operates and invests in luxury and upper-upscale hotels and resorts.
Provide administrative and client-facing support to sales, marketing, and executive teams; prepare materials, coordinate site visits and VIP arrivals; organized, detail-oriented, and customer-focused.
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1w
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Region Land Coordinator/Executive Assistant
San Ramon, California, United States
$85k-$100k/yr OnsiteFull Time
D.R. Horton
D.R. HortonNYSE: DHI: Constructs and sells residential homes across the United States.
4+ YOEBachelor's degree, 4+ years related experience, valid driver’s license and vehicle, proficiency with MS Office/SharePoint/JDE, strong communication and multitasking, ability to work overtime and travel occasionally.
Sharepoint, JDE, Microsoft Office, email
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2mo
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Executive & Team Assistant
San Francisco, California, United States
$110k-$130k/yr HybridFull Time
Motorq
Motorq: Connected vehicle intelligence platform for fleet operators and OEMs.
3+ YOE3+ years in executive assistant/office operations, strong calendar/travel coordination, HR coordination or office management experience preferred.
Google Workspace, Slack, Calendar, Travel booking platforms, HR systems
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2w
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
Penta
Penta: Provides data-driven stakeholder intelligence and strategic communications advisory.
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
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1mo
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Executive Assistant
San Francisco or California
$100k-$125k/yr RemoteFull Time
Higgsfield
Higgsfield: AI platform for cinematic social media video production.
3+ YOE3+ years supporting C-level executives; managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and driving operational excellence with high discretion.
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4d
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Executive Assistant
San Francisco, California, United States
$80k-$115k/yr OnsiteFull Time
Barclays
BarclaysLondon Stock Exchange: BARC: Global bank providing retail, corporate, and investment financial services.
Experienced executive support: managing complex calendars, coordinating travel, preparing expense reports, drafting communications, handling confidential information, and using CRM; flexible for after‑hours needs.
CRM
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1mo
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Executive Assistant
San Francisco, California, United States
$84k-$175k/yr OnsiteFull Time
Adobe
AdobeNASDAQ: ADBE: Provides software for digital media creation and marketing analytics
8+ YOE8+ years supporting senior executives; advanced Microsoft Office skills; experience coordinating complex calendars, arranging travel, preparing expense reports and materials; discretion and excellent communication.
ChatGPT, Claude, Concur, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Slack, Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, GenStudio
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3w
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Executive Assistant
New York or San Francisco
$74k-$85k/yr HybridFull Time, Temporary
Natural Resources Defense Council
Natural Resources Defense Council: International nonprofit organization dedicated to protecting the environment.
5+ YOEProvide executive administrative support to Chief Litigation Officer and Chief Counsel: calendar and travel management, meeting coordination, invoice and expense processing, Salesforce docket tracking, strong Microsoft Word/Excel and project coordination skills; 5+ years admin experience (including 3+ years as an EA).
Microsoft Word, Microsoft Excel, Salesforce, iCIMS
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4w
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Executive Assistant
San Francisco, California, United States
$100k-$190k/yr OnsiteFull Time
Serval
Serval: AI platform for automating IT and enterprise service workflows.
2+ YOE2+ years supporting sales leaders or executives; advanced calendar management; proactive, high discretion; strong written/verbal communication, organization, and technical fluency; ability to coordinate domestic and international travel.
Notion, Slack, Ashby, Salesforce
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4w
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Senior Executive Assistant to the Executive Director
San Francisco, California, United States
OnsiteFull Time
Rafiki Coalition for Health and Wellness
Rafiki Coalition for Health and Wellness: Non-profit providing health and social support for underserved communities.
Provides high-level administrative, operational, and project management support; coordinates initiatives; manages executive communications; prepares briefing materials for public officials, funders, and stakeholders.
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1w
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Executive Assistant to the Executive Director
West Sacramento, California, United States
OnsiteFull Time
River Charter Schools
River Charter Schools: Operates public charter schools in Northern California.
2+ YOEProvide high-level administrative support to the Executive Director, manage calendars, coordinate meetings and board activities, prepare correspondence and reports; high school diploma required; 2 years administrative experience preferred.
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1w
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Executive Assistant
San Francisco, California, United States
$33-$38/hr OnsitePart Time
FACES SF
FACES SF: Providing early childhood education and family support services in San Francis.
3+ YOE3+ years supporting executives/boards, calendar and expense management, strong written English, confidentiality, ability to coordinate meetings and events; bachelor\u0002s preferred; fingerprint clearance, TB test, First Aid and CPR required.
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1mo
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Executive Assistant
Larkspur or American Canyon
$130k-$135k/yr OnsiteFull Time
Mezzetta
Mezzetta: Produces and sells specialty olives, peppers, and sauces.
5+ YOE5+ years supporting executives or leadership teams, experience with office operations, event planning, travel and expense coordination, strong written/verbal communication, confidentiality, and proficiency with Microsoft Office, SharePoint, and IFS; AI tool familiarity a plus.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, IFS, Claude, ChatGPT
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