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140 executive coordinator jobs at 117 companies in Vacaville, CA

1w
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Senior Executive Recruiting Coordinator
San Francisco, California, United States
$110k-$120k/yr HybridFull Time
Owner
Owner: AI-powered business management platform for independent restaurants.
3+ YOE3+ years in recruiting operations or executive coordination, hands-on operations experience, high-volume scheduling, ATS proficiency (Ashby a plus), exceptional communication, white-glove candidate experience, autonomy and flexibility.
Ashby
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1mo
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Development & Executive Operations Coordinator
San Francisco, California, United States
$31/hr OnsiteFull Time
LYRIC
LYRIC: Provides community support and leadership services for LGBTQQ+ youth.
1+ YOE1–3 years administrative, operations, fundraising, or event coordination experience; proficiency with Raiser’s Edge/CRM, Microsoft Office Suite, and Google Workspace; strong communication, organization, and donor stewardship skills.
Raiser’s Edge, Microsoft Office Suite, Google Workspace, CRM
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11h
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Executive Assistant/Dept. Coordinator BMM
Davis, California, United States
$30-$51/hr HybridFull Time
University of California
University of California: Operates public universities, research centers, and medical systems.
Provide executive-level support to department chair, coordinate seminars/events, manage complex calendars, prepare briefing documents, and exercise discretion with confidential matters.
Microsoft PowerPoint
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3d
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Sales, Marketing & Executive Coordinator
San Francisco, California, United States
$36/hr OnsiteFull Time
HEI Hotels & Resorts
HEI Hotels & Resorts: Operates and invests in luxury and upper-upscale hotels and resorts.
Provide administrative and client-facing support to sales, marketing, and executive teams; prepare materials, coordinate site visits and VIP arrivals; organized, detail-oriented, and customer-focused.
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6d
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Region Land Coordinator/Executive Assistant
San Ramon, California, United States
$85k-$100k/yr OnsiteFull Time
D.R. Horton
D.R. HortonNYSE: DHI: Constructs and sells residential homes across the United States.
4+ YOEBachelor's degree, 4+ years related experience, valid driver’s license and vehicle, proficiency with MS Office/SharePoint/JDE, strong communication and multitasking, ability to work overtime and travel occasionally.
Sharepoint, JDE, Microsoft Office, email
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1mo
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Executive & Team Assistant
San Francisco, California, United States
$110k-$130k/yr HybridFull Time
Motorq
Motorq: Connected vehicle intelligence platform for fleet operators and OEMs.
3+ YOE3+ years in executive assistant/office operations, strong calendar/travel coordination, HR coordination or office management experience preferred.
Google Workspace, Slack, Calendar, Travel booking platforms, HR systems
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1w
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Executive Assistant to the Chief Executive Officer
Washington or New York City or San Francisco or Chicago or United States
$90k-$120k/yr HybridFull Time
Penta
Penta: Provides data-driven stakeholder intelligence and strategic communications advisory.
7+ YOE7+ years supporting C-suite executives, executive presence, discretion, strong communication, advanced calendaring, travel coordination, CRM and Microsoft/Google proficiency, and fluency with AI tools.
Microsoft Office Suite, Google Workspace, Salesforce, Claude, ChatGPT, Copilot
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3mo
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Human Resources Coordinator & Executive Support to the CEO
Richmond, California, United States
OnsiteFull Time
Richmond College Prep Schools
Richmond College Prep Schools: A public charter school offering primary and middle school education.
Coordinate recruitment and onboarding, maintain confidential personnel records, manage benefits and leave tracking, support employee relations and compliance, and provide executive-level administrative support to the CEO.
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1mo
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Executive Assistant
San Francisco or California
$100k-$125k/yr RemoteFull Time
Higgsfield
Higgsfield: AI platform for cinematic social media video production.
3+ YOE3+ years supporting C-level executives; managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and driving operational excellence with high discretion.
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1mo
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Executive Assistant
San Francisco, California, United States
$84k-$175k/yr OnsiteFull Time
Adobe
AdobeNASDAQ: ADBE: Provides software for digital media creation and marketing analytics
8+ YOE8+ years supporting senior executives; advanced Microsoft Office skills; experience coordinating complex calendars, arranging travel, preparing expense reports and materials; discretion and excellent communication.
ChatGPT, Claude, Concur, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Slack, Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, GenStudio
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3mo
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Executive Assistant - Everest
San Francisco, California, United States
$110k-$140k/yr HybridFull Time
Infinity Constellation
Infinity Constellation: Builds and scales a portfolio of AI-native service companies.
5+ YOE5+ years of high-level executive support, fundraising operations experience, strong Outlook/calendar management, and project coordination.
Microsoft Outlook, CRM, project management platforms
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2w
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Executive Assistant
New York or San Francisco
$74k-$85k/yr HybridFull Time, Temporary
Natural Resources Defense Council
Natural Resources Defense Council: International nonprofit organization dedicated to protecting the environment.
5+ YOEProvide executive administrative support to Chief Litigation Officer and Chief Counsel: calendar and travel management, meeting coordination, invoice and expense processing, Salesforce docket tracking, strong Microsoft Word/Excel and project coordination skills; 5+ years admin experience (including 3+ years as an EA).
Microsoft Word, Microsoft Excel, Salesforce, iCIMS
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2w
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Executive Assistant
San Francisco, California, United States
$100k-$190k/yr OnsiteFull Time
Serval
Serval: AI platform for automating IT and enterprise service workflows.
2+ YOE2+ years supporting sales leaders or executives; advanced calendar management; proactive, high discretion; strong written/verbal communication, organization, and technical fluency; ability to coordinate domestic and international travel.
Notion, Slack, Ashby, Salesforce
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2d
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Executive Assistant to the Executive Director
West Sacramento, California, United States
OnsiteFull Time
River Charter Schools
River Charter Schools: Operates public charter schools in Northern California.
2+ YOEProvide high-level administrative support to the Executive Director, manage calendars, coordinate meetings and board activities, prepare correspondence and reports; high school diploma required; 2 years administrative experience preferred.
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1d
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Executive Assistant
San Francisco, California, United States
$33-$38/hr OnsitePart Time
FACES SF
FACES SF: Providing early childhood education and family support services in San Francis.
3+ YOE3+ years supporting executives/boards, calendar and expense management, strong written English, confidentiality, ability to coordinate meetings and events; bachelor\u0002s preferred; fingerprint clearance, TB test, First Aid and CPR required.
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1mo
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Executive Assistant
Larkspur or American Canyon
$130k-$135k/yr OnsiteFull Time
Mezzetta
Mezzetta: Produces and sells specialty olives, peppers, and sauces.
5+ YOE5+ years supporting executives or leadership teams, experience with office operations, event planning, travel and expense coordination, strong written/verbal communication, confidentiality, and proficiency with Microsoft Office, SharePoint, and IFS; AI tool familiarity a plus.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, IFS, Claude, ChatGPT
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1w
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FT Executive Assistant, Exempt
Sacramento, California, United States
OnsiteFull Time
The Salvation Army
The Salvation Army: Provides social assistance and religious ministry to global communities.
5+ YOEProvide executive administrative support to the Divisional Commander including correspondence, calendar/travel coordination, records maintenance, confidentiality, and office workflow improvements; 5+ years executive support experience.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
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1mo
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Executive Assistant, Amazon Music
San Francisco, California, United States
$25-$38/hr OnsiteFull Time
Amazon
AmazonNASDAQ: AMZN: Global online retail and cloud computing technology provider.
2+ YOE2+ years experience; executive calendar management; travel coordination; Microsoft Office; full-time availability with overtime
Microsoft Office
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3w
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Recruiting Coordinator
Emeryville, California, United States
$80k-$150k/yr OnsiteFull Time
Astera Institute
Astera Institute: Conducts fundamental research in artificial intelligence and longevity science.
2+ YOE2+ years in executive support or operations; exceptional organization, scheduling, communication, and project management; comfortable with ambiguity and stakeholder coordination; experience with ATS preferred.
Ashby, Lever, Greenhouse, Rippling, Notion
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3w
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Executive Assistant [Engineering]
San Francisco, California, United States
HybridFull Time
Plenful
Plenful: Automates administrative and operational workflows for healthcare organizations.
8+ YOE8+ years executive assistant experience (4+ supporting CTO/CPO), bachelor's degree or equivalent, strong calendar and travel management, recruiting coordination, project management, discretion, and excellent communication.
Google Workspace
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