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86 executive coordinator jobs at 60 companies in Reading, PA

1mo
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Executive Assistant
Philadelphia, Pennsylvania, United States
$66k-$80k/yr OnsiteFull Time
University of Pennsylvania
University of Pennsylvania: Provides Ivy League higher education and conducts advanced scientific research.
3+ YOEBachelor's degree and 3+ years experience; executive-level administrative support, complex calendar and travel coordination, event coordination, faculty affairs support, project management, and Microsoft Office proficiency.
Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Teams
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5d
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Executive Assistant
Wilmington, Delaware, United States
$83k-$110k/yr OnsiteFull Time
Roquette
Roquette: Supplies plant-based food ingredients and pharmaceutical excipients globally.
5+ YOEProvide executive support to CEO/COO/CFO including complex calendar management, international travel coordination, expense processing, meeting and event planning; 5+ years supporting senior executives; strong Microsoft Office skills.
Microsoft Outlook, Microsoft Teams, Microsoft PowerPoint, Microsoft Excel, Microsoft Word
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3w
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Office Coordinator Executive Assistant (Philadelphia, PA, US, 19130)
Philadelphia, Pennsylvania, United States
OnsiteFull Time
Paramount
ParamountNASDAQ: PSKY: Produces and distributes media content across global entertainment platforms.
2+ YOE2+ years administrative experience preferred; strong Microsoft Office skills; experience with procurement, vendor coordination, expense reports, scheduling, and regulatory recordkeeping; valid driver’s license required.
Oracle Fusion, Microsoft Office, MRI
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2w
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Executive Assistant - Administration
Hershey, Pennsylvania, United States
OnsiteFull Time
Penn State Health
Penn State Health: Academic health system providing medical care, research, and education.
5+ YOEProvides executive-level support to the EVP/CFO including complex calendar management, travel coordination, correspondence, expense processing, meeting logistics; Associate's degree or equivalent and 5 years executive support experience required.
Microsoft Office
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1mo
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Senior Executive Assistant
Philadelphia, Pennsylvania, United States
OnsiteFull Time
Rhoads Industries
Rhoads Industries: A family-owned provider of industrial fabrication, mechanical maintenance, and maritime services operating large shipyard and heavy manufacturing facilities.
15+ YOEBachelor's degree required; 15+ years project coordination/executive assistance experience and 10+ years supporting senior executives; expert Microsoft Office; 70-100 WPM typing; strong organization, communication, discretion.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
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1mo
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Executive Assistant
Philadelphia, Pennsylvania, United States
$66k-$80k/yr OnsiteFull Time
University of Pennsylvania
University of Pennsylvania: Research university offering higher education and healthcare services.
3+ YOEBachelor's degree plus 3–5 years experience or equivalent; executive-level administrative support, calendar and travel coordination, meeting management, project support, and strong written and oral communication; proficiency with Microsoft Office.
Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Teams
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1mo
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Executive Assistant
Cambridge or Philadelphia or St Louis or Medford
OnsiteFull Time
Elsevier
ElsevierLondon Stock Exchange: REL: Provides scientific, technical, and medical research information and analytics.
Experience supporting senior leadership in a fast-paced environment; strong organizational and project coordination; calendar management and executive scheduling; GDPR/privacy/compliance familiarity; stakeholder management; proficiency with business systems and AI/database tools.
Oracle, Microsoft Office/Teams, contract management tools, AI tools, database tools
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1w
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Program Coordinator
King of Prussia, Pennsylvania, United States
$70k-$75k/yr OnsiteFull Time
GardaWorld
GardaWorld: Provides physical security, cash management, and integrated risk services.
Experience coordinating administrative workflows, reporting and light project management; strong organization, communication, and ability to build trackers and executive-ready reports.
Google Workspace (Docs, Sheets, Slides), WinTeam, Workday
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3mo
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Executive Engagement Administrator
Philadelphia, Pennsylvania, United States
OnsiteFull Time
Spencer Stuart
Spencer Stuart: Provides global executive search and leadership advisory services.
5+ YOE5-7 years of experience as an Executive Engagement Administrator; strong project coordination; proficient in Office suite; excellent written and verbal communication.
Office Suite, Relational Database
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1mo
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Logistics Coordinator
Singapore or Philadelphia
OnsiteFull Time
PSA BDP
PSA BDP: Provider of global supply chain and logistics solutions.
0+ YOEExecuting daily shipment orders, booking freight, coordinating warehousing/transport, preparing shipping documents and permits, ensuring customs and trade compliance; SAP and MS Office familiarity preferred.
SAP, Microsoft Office
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6d
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Sr Administrative Coordinator
Philadelphia, Pennsylvania, United States
HybridFull Time
Temple University
Temple University: Public university providing higher education, academic research, and healthcare
2+ YOEBachelor's degree and minimum 2 years administrative/executive support experience; advanced Microsoft Office; calendar, project and event coordination; strong written/verbal communication; discretion with confidential information.
Microsoft Office
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1w
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JeffTemp - Executive Administrative Assistant
Philadelphia, Pennsylvania, United States
OnsiteTemporary, Full Time
Jefferson
Jefferson: Providing healthcare services and academic programs in Pennsylvania.
2+ YOEManages executive calendar and travel, creates correspondence and presentations, handles confidential information, coordinates meetings and minutes, advanced Microsoft Office skills, and 2+ years supporting senior leaders.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams
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2mo
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Executive Assistant
Wilmington, Delaware, United States
OnsiteFull Time
Incyte
IncyteNasdaq: INCY: Develops and manufactures innovative oncology and inflammation medicines.
Beneficial to have pharma/biotech experience; highly organized, professional, confidential; strong communication; calendar and travel coordination; PowerPoint and office software proficiency.
Microsoft Office, PowerPoint
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2mo
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Executive Assistant
Norristown, Pennsylvania, United States
$55k-$75k/yr OnsiteFull Time
O'Donnell Metal Fabricators
O'Donnell Metal Fabricators: Custom metal fabrication and commercial kitchen ventilation systems provider.
Strong communication, schedule and project coordination skills; ability to manage multiple jobs, maintain organized project records, and drive issues to resolution in a fast-paced environment.
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1mo
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Executive Assistant
Cambridge or Philadelphia or St Louis
OnsiteFull Time
RELX
RELXLondon Stock Exchange: REL: Provides information-based analytics and decision tools for professional customers.
Experience supporting senior leadership in fast-paced environments; strong organization and cross-functional coordination; calendar management; GDPR/privacy knowledge; and proficiency with Oracle and Microsoft Office/Teams; familiarity with AI tools.
Oracle, Microsoft Office, Teams, contract management tools
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1w
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Sr. Executive Administrative Assistant, Orthopedics
New Brunswick or Palm Beach Gardens or Raritan or Raynham or Warsaw or West Chester
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Global healthcare providing pharmaceuticals and medical technologies.
8+ YOEBachelor’s degree and minimum 8 years executive coordination experience supporting VP/SVP leaders; strong calendar, meeting, travel, communication, discretion, and Concur/Microsoft skills.
Concur Travel & Expense, Microsoft Office, Microsoft Excel, Microsoft PowerPoint
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1w
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Sr. Executive Administrative Assistant, Orthopedics
Raynham or New Brunswick or West Chester or Palm Beach Gardens or Warsaw or Raritan
$78k-$125k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Provides pharmaceutical products and medical technology healthcare solutions.
8+ YOEBachelor's degree, 8+ years executive coordination support to VP/SVP, advanced calendar/meeting/event management, Concur and Microsoft Office proficiency, strong communication, discretion, and judgment.
Concur Travel & Expense, Microsoft Suite, Microsoft Excel, Microsoft PowerPoint
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2mo
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Executive Assistant & Marketing Associate
Philadelphia, Pennsylvania, United States
OnsitePart Time
Glenna Stone Interiors
Glenna Stone Interiors: Luxury interior design firm specializing in residential and commercial spaces.
2+ YOE2+ years in executive assistant or marketing coordination; strong organizational and communication skills; proficient with Canva, InDesign, Later, MS Office; high school diploma required; degree preferred in marketing or related fields.
Canva, InDesign, Later, Microsoft Office
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2w
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Backroom Coordinator
Norristown, Pennsylvania, United States
$15-$15/hr OnsiteFull Time
The TJX Companies
The TJX CompaniesNYSE: TJX: Operates global off-price retail stores for apparel and home.
1+ YOE0.5+ MgmtExecute receiving and merchandising standards, train and mentor associates, prioritize processing of merchandise, maintain backroom organization, and meet productivity and safety expectations.
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3w
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Legal Talent Coordinator
Charlotte or Austin or Richmond or Philadelphia or New York City or Washington, D.C.
$50k-$85k/yr HybridFull Time
Troutman Pepper Locke
Troutman Pepper Locke: Provides legal representation and advisory services to global businesses.
2+ YOEProvide administrative support to the Chief Legal Talent Officer; coordinate calendars, travel, expenses; prepare records and presentations; assist with budgets; 2+ years executive administrative experience; bachelor\u0002s or equivalent preferred; strong Microsoft Office skills.
Microsoft Office, Microsoft Excel, Microsoft PowerPoint
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