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112 executive coordinator jobs at 87 companies in Pennsylvania

2mo
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Executive Coordinator
Pittsburgh, Pennsylvania, United States
OnsiteFull Time
First Commonwealth Bank
First Commonwealth BankNYSE: FCF: Provides personal banking, business loans, and wealth management services.
5+ YOESupports executives; requires an Associate degree or equivalent experience and 5+ years of administrative experience; strong communication and MS Office skills.
Microsoft Word, Microsoft Excel, PowerPoint
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1w
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Executive Assistant
Warrendale, Pennsylvania, United States
OnsiteFull Time
Komatsu
KomatsuTokyo Stock Exchange: 6301: Manufactures and services construction, mining, and industrial heavy machinery.
5+ YOE5+ years executive administrative experience supporting senior leaders; strong executive communications, presentation development, calendar/travel/expense management; discretion and global coordination experience.
Microsoft Office 365, PowerPoint, Microsoft Excel, Word, Outlook, Teams
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1mo
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Executive Assistant
Philadelphia, Pennsylvania, United States
$66k-$80k/yr OnsiteFull Time
University of Pennsylvania
University of Pennsylvania: Provides Ivy League higher education and conducts advanced scientific research.
3+ YOEBachelor's degree and 3+ years experience; executive-level administrative support, complex calendar and travel coordination, event coordination, faculty affairs support, project management, and Microsoft Office proficiency.
Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Teams
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4w
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Executive Assistant - Administration
Philadelphia, Pennsylvania, United States
OnsiteFull Time
Tower Health
Tower Health: Operates a regional network of hospitals and healthcare facilities.
Providing high-level administrative support to executive leadership including complex calendar management, travel coordination, meeting preparation, confidential correspondence, and executive communications.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams, Zoom
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2mo
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Executive Assistant
New Enterprise, Pennsylvania, United States
OnsiteFull Time
New Enterprise Stone & Lime
New Enterprise Stone & Lime: Produces construction materials and provides heavy highway construction services.
Bachelor's degree in Business Administration, Communications, Marketing, or related field; experience as an executive assistant; event planning and travel coordination; strong communication and project management skills.
Microsoft Office, Database systems, Communication platforms
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2w
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Executive Assistant
New York City or Arizona or California or Colorado or Delaware or Connecticut or Florida or Georgia or Illinois or Kansas or Indiana or Louisiana or Maryland or Massachusetts or Michigan or Minnesota or Missouri or Nevada or New Jersey or New York or North Carolina or Oregon or Pennsylvania or Rhode Island or Texas or Virginia or District of Columbia
$76k-$90k/yr HybridFull Time
M Booth Health
M Booth HealthLondon Stock Exchange: NFC: Strategic communications and marketing for healthcare and pharmaceutical brands
5+ YOE5+ years supporting senior executives in agency/professional services; exceptional organization, discretion, communication, PowerPoint and Google Workspace proficiency, project coordination and calendar management skills.
PowerPoint, Google Workspace, Microsoft Office
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1w
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Executive Assistant
Philadelphia, Pennsylvania, United States
OnsiteFull Time
Future Standard
Future Standard: Global alternative asset manager investing in private markets.
8+ YOE8+ years supporting senior executives, expert calendar management, travel coordination (domestic & international), expense reporting, high discretion, Microsoft Office proficiency, excellent communication and organization.
Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint
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2mo
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Executive Assistant
Wisconsin Dells or Sandusky or Pocono Manor or Round Rock or Spotsylvania County or Woodford
$22/hr OnsiteFull Time
Kalahari Resorts & Conventions
Kalahari Resorts & Conventions: Operates large African-themed waterpark resorts and convention centers.
2+ YOEMinimum 2 years administrative/executive assistant experience in corporate/hotel/resort settings; proficiency with Microsoft Word and Microsoft Excel; calendar, travel and meeting coordination; strong communication skills.
Microsoft Word, Microsoft Excel
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1mo
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Executive Assistant
Pittsburgh, Pennsylvania, United States
OnsiteFull Time
PNC Financial Services
PNC Financial ServicesNYSE: PNC: Provides banking, lending, and investment services to customers.
0+ YOEProvides executive-level administrative support, manages complex calendars, coordinates travel and meetings, prepares reports and presentations, and handles confidential information. Requires a bachelor's degree and strong office/communication skills.
PNC Travel, PNC expense system, Microsoft PowerPoint, Workday
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Senior Executive Assistant
Philadelphia, Pennsylvania, United States
OnsiteFull Time
Rhoads Industries
Rhoads Industries: A family-owned provider of industrial fabrication, mechanical maintenance, and maritime services operating large shipyard and heavy manufacturing facilities.
15+ YOEBachelor's degree required; 15+ years project coordination/executive assistance experience and 10+ years supporting senior executives; expert Microsoft Office; 70-100 WPM typing; strong organization, communication, discretion.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
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4d
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Executive Assistant
Berwyn, Pennsylvania, United States
$90k-$110k/yr OnsiteFull Time
AMETEK
AMETEKNYSE: AME: Manufacturer of electronic instruments and electromechanical devices.
10+ YOESupports C-suite with advanced administrative and project work, calendar management, travel and expense coordination, meeting logistics, presentation preparation, and confidential correspondence; 10+ years supporting senior executives and bachelor's degree required.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft OneNote, SharePoint, Microsoft Office 365
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Executive Assistant
Philadelphia, Pennsylvania, United States
$66k-$80k/yr OnsiteFull Time
University of Pennsylvania
University of Pennsylvania: Research university offering higher education and healthcare services.
3+ YOEBachelor's degree plus 3–5 years experience or equivalent; executive-level administrative support, calendar and travel coordination, meeting management, project support, and strong written and oral communication; proficiency with Microsoft Office.
Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Teams
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Executive Assistant
Pittsburgh, Pennsylvania, United States
OnsiteFull Time
Trinity Health
Trinity Health: National Catholic health system providing comprehensive clinical medical services.
5+ YOEHigh school required (bachelor's preferred). 5+ years executive support experience, experience supporting C-suite and nonprofit boards, governance coordination, strong judgment, Microsoft Office proficiency, access to transportation, pre-employment drug screen.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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Logistics Coordinator
Singapore or Philadelphia
OnsiteFull Time
PSA BDP
PSA BDP: Provider of global supply chain and logistics solutions.
0+ YOEExecuting daily shipment orders, booking freight, coordinating warehousing/transport, preparing shipping documents and permits, ensuring customs and trade compliance; SAP and MS Office familiarity preferred.
SAP, Microsoft Office
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1mo
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Executive Assistant I
Williamsport, Pennsylvania, United States
OnsiteFull Time
UPMC
UPMC: Integrated health system providing clinical care and medical insurance.
8+ YOEHigh school diploma or equivalent, 8 years administrative experience with 5 years executive support, proficiency with Microsoft Word/Excel/PowerPoint/Outlook, excellent calendar management, travel coordination, confidentiality, and strong communication.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Electronic Medical Records (EMR)
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1w
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Executive Marketing Program Coordinator
State College or United States
HybridFull Time
AccuWeather
AccuWeather: Provides global commercial weather forecasting and meteorological data services.
2+ YOEBachelor's degree and 2+ years experience in marketing, sales support, project management, or related field; strong writing, organization, CRM (HubSpot) experience, and comfort using AI tools.
HubSpot
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Assistant Wedding Coordinator
Philadelphia, Pennsylvania, United States
$150/day HybridContract
Leigh & Co. Events
Leigh & Co. Events: Provides professional wedding planning and nationwide day-of event coordination services.
Organized, professional, client‑focused; able to assist with setup, vendor coordination, timeline execution, guest interaction; available for weekend events.
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1w
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Executive Assistant to the Managing Director
Philadelphia, Pennsylvania, United States
$60k/yr HybridFull Time
A Second Chance
A Second Chance: Provides kinship foster care and support services for families.
5+ YOE5+ years executive administrative experience, high school diploma required (BA preferred), strong executive support, project coordination, confidentiality, Microsoft Office and system proficiency, clearances and TB test, valid PA driver’s license.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Microsoft Teams, ExtendedReach, DHS Connect, HCSIS
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1w
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Executive Administrative Assistant
Horsham or Raritan or New Brunswick
$63k-$101k/yr HybridFull Time
Johnson & Johnson
Johnson & JohnsonNYSE: JNJ: Provides pharmaceutical products and medical technology healthcare solutions.
8+ YOE8+ years executive administrative experience supporting senior leaders in a global organization; high school diploma required; proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Teams; strong communication, discretion, and event/travel coordination skills.
Microsoft 365, Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Teams, Microsoft SharePoint, Ariba, Concur
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4w
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Executive & Personal Assistant
Trevose, Pennsylvania, United States
$95k-$110k/yr HybridFull Time
Advertising Specialty Institute
Advertising Specialty Institute: Provides technology and media services for promotional products industry.
3+ YOE3+ years executive or personal support experience, strong organization, discretion, travel and event coordination, expense tracking, advanced Microsoft Office/Outlook/Excel/Teams skills, valid driver’s license, ability to lift 45 lbs.
Microsoft Office, Outlook, Microsoft Excel, Microsoft Teams, AI-enabled tools, Magellan Employee Assistance Program, Teladoc
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