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39 admin assistant jobs at 37 companies in Vacaville, CA

2w
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Medical Admin Assistant
Pleasanton, California, United States
$28-$36/hr OnsiteFull Time
Stanford Medicine Partners
Stanford Medicine Partners: A non-profit medical group providing outpatient clinical care services.
1+ YOEPerforms clinical and front-desk tasks including patient message/portal management, rooming/vitals, referrals, authorizations, Rx refills, scheduling, and EMR super-user duties; requires BLS and MA training.
Electronic Medical Record (EMR), Microsoft Office
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3w
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Sales Admin
Fairfield, California, United States
$22-$25/hr OnsiteFull Time
Bish's RV
Bish's RV: Sells and services new and pre-owned recreational vehicles nationwide.
Detail-oriented admin supporting sales and finance: coordinate deliveries, ensure document compliance, prepare funding packets, assist accounting, provide customer service; must work Saturdays and pass background/drug test.
Lightspeed, DealerTrack, Evision
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3w
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Admin Assistant
San Francisco, California, United States
$65k-$95k/yr OnsiteFull Time
Wilson Elser
Wilson Elser: National defense litigation services for corporations and insurance carriers.
High school diploma required; proficiency in Microsoft Office and document management systems; strong keyboarding, communication, organizational and multitasking skills; ability to work independently and maintain confidentiality.
Microsoft Office
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1mo
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Peer Admin Assistant
San Francisco, California, United States
$24-$28/yr OnsitePart Time
Richmond Area Multi-Services
Richmond Area Multi-Services: Provides community-based mental health, residential, and vocational services.
1+ YOEPart-time administrative support with 1-2 years of community behavioral health experience; travel between sites; lift up to 25 lbs; English proficiency; MS Office skills.
MS Office, EPIC Electronic Health Records, Email/Calendar
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1mo
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Patient Admin Specialist II - Pulmonary Chest
Pleasanton, California, United States
$33-$37/hr OnsiteFull Time
Stanford Health Care
Stanford Health Care: Provides specialized medical care, clinical research, and health education.
1+ YOEAssist with new patient coordination, surgery scheduling, front office duties; HS diploma required; at least 1 year healthcare experience; strong communication and scheduling skills.
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3w
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Center Based Admin Assistant- Part Time
Stockton, California, United States
$20-$23/hr OnsitePart Time
360 Behavioral Health
360 Behavioral Health: Provides Applied Behavior Analysis therapy for individuals with autism.
1+ YOEHigh school diploma/GED required; bilingual preferred; ~6 months–1 year administrative or customer service experience preferred; comfortable with Microsoft Word/Excel/Outlook; strong communication and organizational skills.
Microsoft Word, Microsoft Excel, Microsoft Outlook
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3mo
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ASP Site Assistant
San Francisco, California, United States
$24-$25/hr OnsiteFull Time
Good Samaritan Family Resource Center
Good Samaritan Family Resource Center: Provides support services to immigrant families and youth.
Provide direct service to participants; supervise and engage children; assist Program Manager; create lesson plans; maintain safe, engaging environment; perform admin tasks.
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2mo
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Graduate Legal Assistant
Sacramento County, California, United States
$5k-$7k/mo HybridFull Time
State Controller's Office
State Controller's Office: California's fiscal controller managing state financial operations and assets.
Must meet Graduate Legal Assistant classification; secure California State Bar license within 24 months; submit a Statement of Qualifications; recent law graduate or LL.M. in Taxation preferred with demonstrated tax/admin law interest.
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2mo
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ADMINISTRATIVE ASSISTANT
Vacaville, California, United States
OnsiteFull Time
Vacaville Christian Schools
Vacaville Christian Schools: Provides Christ-centered education from preschool through high school.
Experience in an office or school admin setting; proficiency with Google Workspace and Microsoft Office; strong communication and confidentiality.
Google Workspace, Microsoft Office, Email platforms, Digital communication tools
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3mo
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Administrative Assistant
Walnut Creek, California, United States
$22-$27/hr OnsiteFull Time
Sierra Health and Wellness
Sierra Health and Wellness: Provides evidence-based addiction and mental health rehabilitation services.
3+ YOEHigh School diploma or GED; HIPAA familiarity; CPR/First Aid; TB test; 3-5 years admin experience preferred.
Microsoft Office Suite
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3mo
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Practice Assistant
San Francisco, California, United States
$65k/hr HybridFull Time
Munger, Tolles & Olson
Munger, Tolles & Olson: A leading law firm providing high-quality legal services and client-focused solutions.
2+ YOESupports attorneys with administrative and legal tasks; bachelor’s degree preferred; legal admin experience; strong organization and communication; 37.5 hours weekly; hybrid work.
MS Office, MS Word, MS Excel, MS PowerPoint, Outlook, Adobe Acrobat Suite, Time Tracking Software, Billing Software, Expense Reporting Software
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1mo
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Executive Assistant
San Francisco, California, United States
$100k-$140k/yr OnsiteFull Time
Circleback
Circleback: AI-powered platform for capturing and managing workplace meeting intelligence.
Provides executive and operations support to CEO and team: hiring logistics, payroll and people admin, office operations, customer reception, product demos, vendor management, and basic finance tasks.
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2mo
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Administrative Assistant
Walnut Creek, California, United States
$53k-$56k/yr OnsiteFull Time
SLR Consulting
SLR Consulting: Global sustainability consultancy providing environmental advisory and engineering services.
2+ YOEFull-time administrative role in Walnut Creek; front desk, document editing, office management; 2+ years admin; MS Office; PDF editing; ERP systems experience preferred.
Microsoft Office Suite, PDF editing tools, Deltek Vantagepoint, Deltek Sustain
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1mo
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Executive Assistant, Engineering
San Francisco, California, United States
$127k-$221k/yr OnsiteFull Time
Figma
FigmaNew York Stock Exchange: FIG: Collaborative interface design and prototyping software for teams.
6+ YOE6+ years admin/support experience; experience supporting orgs of 150+; interest in AI; fast-paced env; strong prioritization.
Calendar, Email, Office Suite, Travel Coordination, Communication Tools
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1w
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Office Assistant
Sacramento, California, United States
$22-$24/hr OnsiteFull Time
Flowly Solutions
Flowly Solutions: Moving, logistics, and industrial metal finishing services in California.
Organized office support for dispatch, customer communication, work order tracking, courier processing, and clerical tasks; prior admin or dispatch experience preferred; reliable transportation and good communication skills required.
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2mo
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Sr. Executive Assistant
Mountain View or San Francisco
$155k-$214k/yr HybridFull Time
Databricks
Databricks: A unified platform for data analytics and artificial intelligence.
10+ YOE10+ years exec admin/program management experience supporting C-Suite in tech. Strong travel, calendar management, and cross-functional coordination.
Google Calendar, Gmail, AI tools
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1w
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Grants Assistant
San Francisco, California, United States
$35-$37/hr HybridFull Time
Foundation Source
Foundation Source: Provides software and administrative services for private foundations.
1+ YOE1 year admin experience in philanthropy or 2 years in any administrative role; highly organized, detail-oriented, strong written and interpersonal skills, proficiency with Microsoft Office and database programs, comfortable following established processes.
Asana, Microsoft Office
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1w
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Laboratory Assistant
San Leandro, California, United States
$20/hr OnsiteFull Time
EMSL Analytical
EMSL Analytical: Provides analytical laboratory testing and environmental consulting services.
High school diploma/GED, authorization to work in the US, some lab or admin experience preferred, proficiency with MS Office and LIMS, ability to lift 25 lbs, stand/sit for varied periods, strong communication and time-management.
LIMS, Microsoft Office
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3d
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Administrative Assistant
Petaluma, California, United States
$25/hr OnsitePart Time
Keller Estate
Keller Estate: Produces and sells estate-grown cool-climate wines.
High school diploma, strong attention to detail, 1–2 years admin experience preferred, proficiency with Microsoft Word/Excel/Outlook/Teams and Zoom, valid California driver\u0002s license, DMV systems knowledge, able to manage invoices and records.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Zoom, DMV online systems
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2mo
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ILSP Program Assistant
San Francisco, California, United States
$26-$30/hr HybridFull Time
First Place For Youth
First Place For Youth: Provides housing and support services for foster youth.
1+ YOEBA preferred or 4+ years admin/program experience; 1+ year youth program exp; strong data skills; cultural competency; great communication; able to work independently
MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook, Project, Database systems
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