35 administrative operations specialist jobs at 28 companies in Fallbrook, CA
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Operations Specialist NIJC
Chicago or Washington or Indiana or San Diego
$55k-$69k/yr HybridFull Time
2+ YOEBachelor's degree or equivalent preferred; 2+ years in operations, office management, or administration; Microsoft 365, Word, Excel, PowerPoint, SharePoint, ATS, HRIS, and asset management experience.
Microsoft 365, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, ATS, HRIS
1mo
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Operations Support Specialist - CORP
Irvine, California, United States
$26-$33/hr OnsiteFull Time
3+ YOEHigh school diploma required; minimum 3 years of operations, administration, or property management experience; strong customer service, communication, multitasking, and office management system skills; Yardi experience is a plus.
Microsoft Office, Yardi, computer systems, databases, inventory management systems, enterprise resource planning systems
2mo
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Aftermarket Operations Specialist
San Diego, California, United States
$70k-$80k/yr OnsiteFull Time
5+ YOE5+ years customer service/sales order administration experience, SAP and MS Office proficiency, knowledge of procurement/sales/contracts; aerospace/APU experience desirable.
SAP, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Outlook
1w
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Operations Support Specialist I, Housing (Part Time)
Santa Ana, California, United States
$25-$28/hr FieldPart Time
2+ YOEHigh school diploma required; bachelor's degree and 2+ years of data entry and administrative experience preferred. Requires Microsoft Office proficiency, communication skills, confidentiality, a California driver's license, insurance, and DMV clearance.
Microsoft Office, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Plum.io
1w
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Fiscal and Operations Analyst (Administrative Analyst/Specialist - Exempt III)
San Diego or California
$6k-$9k/mo HybridFull Time, Probationary
5+ YOEBachelor's degree and 5+ years in fiscal administration, budget management, operations, or organizational analysis; requires complex analysis, strategic consultation, project leadership, and financial and reporting systems experience.
PeopleSoft Finance, PeopleSoft HCM, CFS, Concur, Smartsheet, Power BI, Microsoft Excel
1w
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Contracts & Legal Operations Specialist
El Segundo or Los Angeles or San Francisco or Washington or San Diego or Seattle or London
$110k-$145k/yr HybridFull Time
4+ YOEBachelor's degree or paralegal certificate; 4+ years in contracts or legal operations; independent vendor contract and NDA negotiation; CLM workflow administration; strong analytical, organizational, communication, and project skills.
Docusign, CLM, AI-native tools
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Field Service Onsite Relationship Specialist 94526
Anaheim, California, United States
$50k-$65k/yr OnsiteFull Time
3+ YOERequires 3+ years in customer service or office administration, strong written and verbal communication, organizational and problem-solving skills, and Microsoft Office Suite proficiency.
Microsoft Office Suite
1w
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Field Service Onsite Relationship Specialist 94526
Anaheim, California, United States
$50k-$65k/yr OnsiteFull Time
3+ YOEMinimum 3 years of customer service or office administration experience, strong communication and organizational skills, and Microsoft Office proficiency. Associate or bachelor's degree preferred.
Microsoft Office Suite
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Human Resources Operations Specialist (Temp)
Escondido, California, United States
$27-$38/hr OnsiteFull Time, Temporary
2+ YOEBachelor’s degree or equivalent experience and 2 years in customer service, recruiting, HR, or administration required. Strong communication, organization, confidentiality, and HRIS data management skills required.
HRIS, Modio, Asana, WordPress, GiveSmart, eTapestry, Canva, Constant Contact, Virtuous
3w
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Senior Specialist, Human Resources Operations
Redlands, California, United States
$35-$41/hr HybridFull Time
Experience with payroll, benefits administration, HRIS, compliance, strong communication and supervisory skills, bachelor's degree or equivalent HR experience, LiveScan fingerprint clearance, TB test, and ability to lift up to 50 lbs and drive as needed.
HRIS, Google Docs, Google Sheets
1mo
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Commercial Loan Operations Specialist Lead, Construction
Irvine or Jacksonville or Charlotte
$96k-$130k/yr OnsiteFull Time
5+ YOE5+ years commercial construction or structured real estate loan administration; experience with draw request review, budget coordination, inspections, reserve monitoring, and complex loan documentation abstraction.
FIS IBS, CLS
3w
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Credentialing Specialist
Lake Forest or United States or Puerto Rico
FieldFull Time
4+ YOEHigh school diploma (or 4 years related experience), administrative/operational support experience, strong organization and communication, Microsoft Office proficiency, ability to obtain required federal background and credentials.
Microsoft Office Suite, USAccess
1w
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Lot Operations Specialist II - Zone Administrator (Manheim)
Riverside, California, United States
$18-$27/hr OnsiteFull Time
3+ YOEHigh school diploma/GED and 3 years of related experience, or equivalent education and experience. Requires a valid driver's license, safe driving, and ability to stand and lift 1–15 pounds.
LDM
2mo
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Medical Administration Specialist
San Diego, California, United States
OnsiteFull Time
2+ YOETwo years of administrative, office management, or contract administration experience; high school diploma; proficient in MS Office; U.S. citizenship.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint
5d
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Sr. Training Administration Specialist
Irvine, California, United States
$68k-$90k/yr HybridFull Time
3+ YOERequires 3–5+ years in administrative, training coordination, events, or operations support; strong organization, communication, project management, travel coordination, and proficiency with PowerPoint, Excel, Outlook, and shared project tools.
Microsoft PowerPoint, Microsoft Excel, Microsoft Outlook
2w
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Sr Specialist, IT Applications Operations Systems
Aliso Viejo, California, United States
$107k-$142k/yr OnsiteFull Time
5+ YOEBachelor's in CS/IS/Business/Engineering; 5+ years technical lead experience implementing enterprise operations systems (PTC Windchill preferred); experience with CAD/PLM/MES/ERP, SQL, HTML/CSS, application administration, testing, and security.
PTC Windchill, CAD, PLM, MES, ERP, HTML, CSS, SQL
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Program Specialist
San Diego, California, United States
$85k-$111k/yr OnsiteFull Time
1+ YOEOne year of specialized experience equivalent to GS-09 administrative and program support, or qualifying graduate education. Requires analytical ability, data management, program coordination, and U.S. citizenship.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Access, VistA, relational databases
3w
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Contract Specialist
San Diego, California, United States
$66k-$93k/yr OnsiteFull Time
2+ YOE2+ years administrative experience, knowledge of procurement/contract processes, Microsoft Office proficiency, valid California driver license, ability to manage contracts database and coordinate vendor insurance and compliance.
Microsoft Office
2mo
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TOPS - Community Manager Specialist
Irvine or Long Beach or Los Angeles or San Diego or Santa Barbara
$36-$41/hr FieldFull Time
High school diploma required (bachelor's preferred). Ability to provide short-term on-site operational leadership, ensure compliance, manage staff, perform financial/administrative tasks, and travel frequently between properties.
1w
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People Operation Specialist 1
Corona, California, United States
$22-$24/hr OnsiteFull Time
High school diploma required; HR, administrative, customer service, or office experience preferred. Requires confidentiality, HRIS and Microsoft Office proficiency, organization, attention to detail, and English and Spanish communication.
WellSky, Microsoft Teams, ADP, Microsoft Office Suite, ATS, HRIS
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