188 administrative associate jobs at 148 companies in Vista, CA
2w
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Administrative & Facilities Associate
San Diego, California, United States
OnsiteFull Time
2+ YOE2+ years office administration or facilities experience, high school diploma, strong customer service and communication, Microsoft Office proficiency, ability to lift up to 30 pounds and stand/walk frequently.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams
1mo
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Administrative Receptionist
La Jolla, California, United States
$19/hr OnsitePart Time
Front-desk administrative support including greeting clients, answering phones, managing office supplies, Microsoft Office proficiency, strong communication and customer-service skills; associate degree and 2+ years experience preferred.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
2w
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Administrative Assistant
San Diego or Pearl Harbor or Everett
$65k-$80k/yr OnsiteFull Time
3+ YOEHigh school diploma (associate preferred), 3+ years administrative/program support experience in government or Navy programs, proficiency with Microsoft Office 365, strong communication and organizational skills, U.S. citizenship, valid driver’s license, ability to obtain DoW Secret clearance.
Microsoft Office 365, Outlook, Word, Excel, PowerPoint, Teams, SharePoint
2d
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Administrative Assistant 4
San Diego, California, United States
$32-$53/hr OnsiteFull Time
2+ YOEHigh school diploma plus 6 years, associate degree plus 4 years, or bachelor's degree plus 2 years of administrative experience; Microsoft Office proficiency and ability to obtain Secret and SAP clearances.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Zoom, Skype, Microsoft Teams, Atlassian Confluence
3d
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Payroll Administrative Assistant
Escondido, California, United States
$20/hr OnsiteFull Time
0.083+ YOEHigh school diploma or GED plus 1–3 months of administrative or payroll experience; strong organizational, numerical, communication, confidentiality, and Microsoft Office skills. Associate degree preferred.
Microsoft Office
3d
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Administrative Assistant
San Diego, California, United States
$61k-$101k/yr OnsiteFull Time
2+ YOERequires an associate degree and 4+ years of relevant experience, or a high school diploma/GED and 2+ years. Requires clearance eligibility, confidentiality, communication, organization, and Microsoft Office experience.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Project, SAP Concur, PSU Buy, Simba, ProPricer, Workday
2d
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MSOT Clinical Programs Administrative Assistant
Irvine, California, United States
$23-$25/hr OnsiteFull Time
2+ YOEAssociate degree or equivalent, 2+ years of administrative experience, strong organization and communication skills, and proficiency with Microsoft 365, databases, and confidential records.
Microsoft 365, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft SharePoint, Canvas, AI-assisted productivity tools
2d
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Legal Administrative Assistant
National City or San Diego County
$21/hr OnsiteFull Time
0.5+ YOERequires bilingual Spanish-English fluency, six months of office administration experience, an associate degree, strong Microsoft Word, Outlook, and PowerPoint skills, a driver's license, insurance, transportation, and clean driving record.
Microsoft Word, Microsoft Outlook, Microsoft PowerPoint
4w
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Administrative Coordinator-GME-Full Time
Temecula, California, United States
$24-$36/hr OnsiteFull Time
2+ YOEAssociate degree required (BA preferred); 2+ years administrative support experience in healthcare; knowledge of Joint Commission/Title 22, HIPAA, data analysis, and clinical information technologies.
Microsoft Windows, Citrix, Cerner EHR, Rightfax, Firefox, Chrome, WebEx, GE PACS
3d
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Administrative Coordinator III
Irvine, California, United States
$28-$36/hr OnsitePart Time
1+ YOERequires 1+ year in communications, business, healthcare, or related work, plus a high school diploma/GED and office experience; an associate's degree is preferred.
4d
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Administrative Assistant II – Treasury Management Specialty Industries
Overland Park or Denver or Irvine or Pittsburgh
$45k-$90k/yr OnsiteFull Time
4+ YOEAssociate degree or equivalent and typically 4+ years of related business or functional experience; requires administrative, organizational, communication, research, and presentation skills.
Microsoft Excel
1mo
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Administrative Assistant I- Part-Time (Temporary)
Newport Beach, California, United States
$20-$25/hr OnsitePart Time, Temporary
2+ YOEHigh school diploma required (associate preferred). Minimum 2 years office administrative experience preferred. Strong communication, organization, computer skills, ability to multitask, handle confidential information, and maintain Canvas LMS.
Canvas Learning Management System
3w
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Administrative Project Coordinator
Rancho Cucamonga or Irvine
$54k-$80k/yr OnsiteFull Time
1+ YOEAssociate degree or equivalent, minimum 1 year related experience, proficiency with Microsoft Word and Excel, strong communication, organization, and multitasking skills.
Microsoft Word, Microsoft Excel
2d
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Regional Administrative Assistant
Corona, California, United States
$21-$29/hr OnsiteFull Time
3+ YOEAssociate degree in business or related field, 3+ years of relevant experience, and knowledge of office practices, technology applications, and reporting systems. Medical or dental experience preferred.
P-card
1mo
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Back up Administrative Coordinator
San Diego, California, United States
$18-$25/hr OnsitePart Time
High school diploma required (associate in business/accounting preferred); age 18+; cash handling and in‑store accounting experience; detail-oriented; proficient in Outlook, Excel, Word; flexible to work nights, weekends, and holidays.
Outlook, Microsoft Excel, Word
2mo
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Laboratory Records & Administrative Specialist
Jefferson or Lakewood or Lenexa or Jamaica or Bothell or Irvine or Alameda or Atlanta
$16-$22/hr OnsiteFull Time
2+ YOE2+ years administrative or records management experience, high school diploma/GED (associate or bachelor preferred), proficiency with Microsoft Office and SharePoint, document scanning/PDF conversion experience, ability to obtain FDA background investigation/security access, and lift ~15 lbs.
LIMS, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Visio, Project, Adobe Acrobat, QMiS
3w
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Administrative Project Coordinator
Rancho Cucamonga or Irvine
OnsiteFull Time
1+ YOEAssociate degree or equivalent, 1+ year related experience, proficiency in Microsoft Word and Excel, strong communication, organization, prioritization, and multitasking skills.
Microsoft Word, Microsoft Excel
1mo
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Client Associate
San Diego, California, United States
$65k-$85k/yr OnsiteFull Time
Provide administrative and client-facing support: calendar management, expense and budget administration, travel coordination, marketing/content upkeep, event planning, and strong communication and organizational skills.
2d
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Associate, Center Support, Cancer Center
San Diego, California, United States
$56k-$72k/yr OnsiteFull Time
4+ YOEAssociate degree or equivalent experience and four years of administrative support experience in a demanding environment. Requires strong organization, communication, analytical, and Microsoft Office skills.
Microsoft Office, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, LinkedIn, Bluesky, ORCID, eRA Commons, SciENcv, InfoEd SPIN, MyNCBI
1mo
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Campus Development Team Associate
Lake Forest, California, United States
$19-$20/hr OnsitePart Time
2+ YOE2–3 years administrative or office support experience, scheduling and event coordination, associate or bachelor\u0002s preferred, familiarity with Google tools and church systems, strong organizational and communication skills, and commitment to the organization's theological beliefs.
Gmail, Google Spreadsheets, Google Docs, The Rock
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