106 administrative support specialist jobs at 67 companies in Cotati, CA
2d
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Administrative Specialist
Napa, California, United States
$70k-$85k/yr OnsiteFull Time
5+ YOERequires a valid driver's license, strong administrative, communication, organization, and customer service skills, Microsoft Suite proficiency, and preferably five years of administrative and construction experience.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Microsoft Office 365, CMiC, One-Key, Procore Workforce Planning, WEX
1w
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Administrative Specialist - Travel & Expense
Emeryville, California, United States
HybridFull Time
3+ YOERequires 3+ years coordinating business travel, expense reports, or administrative support; executive travel experience; Concur or similar platform experience; strong policy, communication, organization, and confidentiality skills.
Concur, Microsoft Outlook, Microsoft Teams, Microsoft Excel
2w
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Extra-Help Administrative Specialist
Rohnert Park, California, United States
$39-$41/hr OnsiteTemporary
4+ YOEFour years administrative experience plus two years college coursework (or equivalent combination), strong administrative, project coordination, research, reporting, and customer-service skills.
Microsoft Office
2mo
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Administrative Specialist, Capital Markets
San Francisco, California, United States
$70k-$85k/yr OnsiteFull Time
1+ YOE1-3 years supporting multiple people; proficiency with Microsoft Word, Excel, PowerPoint, Outlook; strong organization, communication, multitasking, proofreading, and client service skills; Bachelor's preferred.
Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe InDesign, Adobe Photoshop, Capforce, Dealio, CoStar, JLL Research
2mo
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2026-27 Administrative Specialist II - High School
San Rafael, California, United States
$25-$36/hr OnsiteFull Time
Full-time Administrative Specialist II at Terra Linda High School, 204 days/year. Hourly pay $24.91–$36.43 with initial placement based on experience and CSEA agreement.
1w
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Program Administrative Specialist - Urban Y
San Francisco, California, United States
$25/hr OnsitePart Time
1+ YOE1–2 years administrative or program support experience; strong organization, communication, Microsoft Office and Google Workspace proficiency; ability to lift 30 lbs and work evenings/weekends as needed.
Microsoft Office, Google Workspace, Apricot, Salesforce
1w
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Electronic Resources Administrative Specialist, Administrative Analyst/Specialist, Exempt I
Sonoma, California, United States
$5k-$8k/mo OnsiteFull Time
2+ YOEBachelor's degree or equivalent and 2+ years administrative experience; experience with library electronic resources lifecycle preferred; intermediate Microsoft Word/Excel; knowledge of ExLibris Alma, Primo, PeopleSoft, COUNTER preferred.
Microsoft Word, Microsoft Excel, Google Suite, ExLibris Alma, Primo, PeopleSoft, COUNTER
2mo
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Laboratory Records & Administrative Specialist
Jefferson or Lakewood or Lenexa or Jamaica or Bothell or Irvine or Alameda or Atlanta
$19-$24/hr OnsiteFull Time
2+ YOE2+ years administrative/records experience, proficiency with Microsoft Office and SharePoint, experience with document scanning/PDF conversion and electronic records management, ability to pass FDA background investigation and perform routine lifting.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft SharePoint, Microsoft Visio, Microsoft Project, Laboratory Information Management System (LIMS), Adobe Acrobat, QMiS, OCR
3w
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Administrative Specialist II, Terra Linda High School 2026/2027 School Year
San Rafael, California, United States
$25-$36/hr OnsiteFull Time
Full-time administrative role (8 hrs/day, 5 days/week). Placement and salary per CSEA Skill Grade 111; contact HR for application details.
3mo
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Support Specialist: FI
Woodland Hills or Scottsdale or Denver or San Francisco
$22-$30/yr OnsiteFull Time
Typing 50+ wpm; 5+ years MS Office; able to follow procedures; team-oriented; self-directed; able to handle high volume workloads; strong communication; detail- and results-oriented.
MS Office
5d
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Business Support Specialist
San Francisco, California, United States
$25-$30/hr OnsiteFull Time
High school diploma or equivalent, reception or concierge experience, Google Suites and CMMS familiarity, facility operations knowledge, vendor coordination skills, and ability to lift objects and stand or walk for extended periods.
Google Suites, CMMS, HVAC, ticketing system
1w
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Operations Support Specialist
Richmond, California, United States
$32-$42/hr OnsiteFull Time
Associate degree or equivalent experience; operational workflow or service coordination experience, professional communication, organization, electronic systems familiarity, and problem-solving skills.
Computerized Maintenance Management System (CMMS)
1w
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Campus Support Specialist I
Pleasant Hill, California, United States
$20-$26/hr OnsiteFull Time
3+ YOEThree years of customer service or related experience required; bachelor's degree preferred. Requires strong communication, organization, problem-solving, confidentiality, Microsoft Office proficiency, and ability to work independently.
Microsoft Word, Microsoft Office
5d
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School Administrative Specialist .20 fte (8hrs/week)- Stanley Middle School
Lafayette, California, United States
OnsitePart Time
3+ YOEThree years of clerical or secretarial experience involving frequent public contact, preferably in a school or special education setting; high school diploma or equivalent.
1w
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Clerical & Admin Specialist I
Oakland, California, United States
$24-$25/hr OnsiteFull Time
1+ YOERequires 1+ year of administrative support experience, high school diploma or equivalent, valid driver's license, computer proficiency, and professional communication and organizational skills.
Microsoft Windows, Microsoft Word, Microsoft Excel, HMIS, Archimedes
4d
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Senior Administrative/Document Control Specialists – Bay Area
Oakland or San Francisco or San Jose
$27-$47/hr OnsiteFull Time
5+ YOEHigh school diploma or equivalent, 5+ years administrative experience, 8+ years relevant experience, 3+ years document control, project-based industry experience, and Microsoft Office proficiency.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Aconex, ProjectWise, Microsoft SharePoint, Procore
2mo
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Field Support Specialist
San Francisco, California, United States
$65k-$85k/yr RemoteFull Time
1+ YOE1+ year in operations support, customer service, or healthcare administration; strong written/verbal communication and problem-solving; calm under pressure; familiar with Slack, Google Workspace, Looker, and Zendesk; availability for flexible hours including mornings and weekends.
Slack, Google Workspace, Looker, Zendesk
2d
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Facilities Support
Concord, California, United States
$25-$28/hr OnsiteFull Time
1+ YOEHigh school education or equivalency, 1+ year of facilities experience, computer hardware setup and repair knowledge, troubleshooting, multitasking, communication, problem-solving, and ability to lift 20 pounds.
11h
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Program Specialist
Salt Lake City or Seattle or Phoenix or Los Angeles or San Francisco or Denver or Washington or Miami or Atlanta or Chicago or Indianapolis or New Orleans or Boston or Minneapolis or Kansas City or Albuquerque or New York or Oklahoma City or Portland or Austin
$50k-$80k/yr OnsiteFull Time, Temporary
1+ YOEAdministrative program support experience, including correspondence, reports, automated systems, procedure analysis, recommendations, and technical assistance; GS-07 or GS-09 specialized experience or qualifying graduate education.
word processing, spreadsheets, presentation, email, scheduling, travel, budget, E-Verify, Microsoft Word
1mo
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Occupancy Specialist - Westbrook Apartments
San Francisco, California, United States
$25-$28/hr OnsiteFull Time
2+ YOEFamiliarity with subsidized housing programs, 2+ years related housing or social services experience, Tax Credit Specialist/Certified Occupancy Specialist or HUD equivalent, strong organizational and communication skills.
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