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20 executive support jobs at 16 companies in Ocala, FL

1mo
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Executive Assistant
Gainesville, Florida, United States
OnsiteFull Time
Foresight Construction Group
Foresight Construction Group: General contractor providing commercial construction and management services.
Proven experience supporting senior executives, managing complex calendars and inboxes, coordinating travel, preparing materials, exercising discretion, and proficiency with Microsoft Office and online calendars.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, ERP, CRM
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2w
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Executive Assistant I
Gainesville, Florida, United States
OnsiteFull Time
UF Health
UF Health: Academic health system providing clinical care, education, and research.
7+ YOEHigh school diploma (or equivalent) plus seven years relevant experience; managing reporting information, scheduling travel and meetings, PCard reconciliation, supporting executives and sponsored programs administration.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft Outlook, Adobe Professional, web editors, databases
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2d
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ASSISTANT-EXECUTIVE
Gainesville, Florida, United States
OnsiteFull Time
Alachua County Public Schools
Alachua County Public Schools: Public school district providing K-12 educational services.
Performs clerical and administrative support duties for the school office.
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1mo
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Executive Assistant
Gainesville, Florida, United States
$22-$24/hr OnsiteFull Time
Partnership for Strong Families
Partnership for Strong Families: Provides child welfare, foster care, and adoption services.
3+ YOEAssociate's degree required (Bachelor's preferred), 3–5 years executive-level administrative experience, experience with internal/corporate communications preferred, valid Florida driver's license, strong judgment, discretion, and ability to manage complex priorities.
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2mo
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Executive Assistant & Office Manager
Gainesville, Florida, United States
$60k-$72k/yr OnsiteFull Time
Athletes First
Athletes First: Full-service management firm representing professional athletes and sports broadcasters.
2+ YOEOrganized executive assistant and office manager with strong communication, calendar management, travel coordination, and vendor relations.
Microsoft Office, Canva, Ramp
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1d
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Executive Assistant Sr (756)
Gainesville, Florida, United States
$26-$37/hr OnsiteFull Time
Gainesville Regional Utilities
Gainesville Regional Utilities: Municipal utility providing electricity, water, gas, and wastewater services.
3+ YOEAssociate degree or equivalent and 3 years administrative support experience; typing 35 WPM; valid Florida Class E driver license; discretion and advanced computer skills required.
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6d
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Executive Coordinator for the City Manager
Palatka, Florida, United States
$47k-$70k/yr OnsiteFull Time
City of Palatka
City of Palatka: Provides municipal services, public safety, and infrastructure to Palatka residents.
3+ YOEAssociate's degree (Bachelor's preferred), 3+ years executive administrative experience, Florida driver's license, excellent writing and communication, Microsoft Office proficiency, discretion handling confidential matters.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
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3w
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ASSISTANT-EXECUTIVE
Gainesville, Florida, United States
$24-$27/hr OnsiteFull Time
School District of Alachua County
School District of Alachua County: Provides K-12 public education services in Alachua County.
6+ YOEHigh school diploma/GED, minimum 6 years secretarial/clerical experience, ability to perform advanced secretarial duties, operate office software (word processing, databases, spreadsheets), strong oral/written communication, and handle confidential information.
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1w
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Equal Opportunity Executive Coordinator
Gainesville, Florida, United States
$60k-$98k/yr OnsiteFull Time
City of Gainesville
City of Gainesville: Providing municipal services and public safety for Gainesville residents.
3+ YOEAssociate degree +3 yrs admin experience or HS +5 yrs; supervises support staff; valid Florida driver license required; CAP/CPS preferred; strong communication, confidentiality, budgeting and Microsoft Excel/Word/PowerPoint skills.
Microsoft Excel, Microsoft Word, Microsoft PowerPoint
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1w
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Executive Assistant to the Public Works Director
Brooksville, Florida, United States
$21-$26/hr OnsiteFull Time
City of Brooksville
City of Brooksville: Local government providing municipal services and infrastructure to the Brooksville community.
3+ YOEHigh school diploma required; 3+ years administrative support experience; proficiency with Microsoft Office; valid Florida Driver's License Class E; ability to lift 35 lbs; NIMS emergency training; supervise support staff when assigned.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
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1w
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Executive Assistant | Compliance & Privacy
Gainesville, Florida, United States
OnsiteFull Time
UF Health
UF Health: Academic health center providing clinical care and medical education.
10+ YOE10 years advanced secretarial/administrative experience, advanced document/contract prep, database management, 55 CWPM, strong written/verbal communication, independent PC application use; Associate's degree may substitute for part of experience.
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2w
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Executive Staff Assistant-- Pending Board Approval
Gainesville, Florida, United States
$42k/yr OnsiteFull Time
Alachua County
Alachua County: Local government providing public safety, infrastructure, and administrative services.
3+ YOEHigh school diploma or equivalent and 3 years office/clerical or customer service experience (college coursework may substitute year-for-year). Must type 35 WPM and pass skills tests for Microsoft Excel, Word, PowerPoint; background checks required.
Microsoft Excel, Microsoft Word, MS PowerPoint
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5d
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Receiving Support Captain, Ocala - Full Time
Ocala, Florida, United States
$17-$27/hr OnsiteFull Time
Macy's
Macy'sNYSE: M: Operates department stores selling apparel, home goods, and luxury items.
1+ YOEProvide customer service, lead colleagues, execute merchandising and order processing, lift up to 50 lbs, flexible availability including evenings/weekends, high school diploma preferred, 1-2 years retail experience preferred.
Macy's mobile app
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2w
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Administrative Assistant to the Chief of Police
Mount Dora, Florida, United States
$19-$24/hr OnsiteFull Time
City of Mount Dora
City of Mount Dora: Provides municipal services and local governance to residents.
Provide executive administrative support to the Chief of Police, perform fiscal analysis, budget administration, financial reporting, purchasing, maintain confidential records, and prepare reports and correspondence.
Microsoft Office, financial management software
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6d
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Guest Experience Coordinator
Brooksville, Florida, United States
$20/hr OnsiteFull Time
The Cabot Collection
The Cabot Collection: Develops and operates world-class luxury golf resorts and communities.
Planning and executing group and event logistics, coordinating across departments, upselling offerings, and providing on-site guest support.
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3w
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Teammate - Footwear Operations
Clermont, Florida, United States
OnsitePart Time
DICK'S Sporting Goods
DICK'S Sporting GoodsNYSE: DKS: Sells sporting goods, apparel, footwear, and outdoor equipment.
High School Diploma or Equivalent required. Supports footwear department through stockroom execution and delivery to sales floor. Offers contingent on satisfactory background check and ID verification.
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1w
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Team Member Communications and Engagement Manager
Minneola, Florida, United States
$84k-$156k/yr OnsiteFull Time
AdventHealth
AdventHealth: Non-profit health care system providing hospital and medical services.
5+ YOEDevelop and execute communications and engagement strategies, create multimedia content, support leaders with presentations, plan events, and measure effectiveness. Requires 5+ years communications experience and bachelor’s degree.
Word, PowerPoint, Excel, Outlook, Canva
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2w
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Sales Center Coordinator (Sales Assistant)
Ocala, Florida, United States
OnsiteFull Time
Shea Homes
Shea Homes: Builds new construction residential homes and master-planned communities.
3+ YOE3+ years supporting senior management, marketing/event experience preferred, strong customer service, MS Office and SalesForce proficiency, ability to manage marketing collateral, event execution, and sales office operations.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint, SalesForce, Business Objects, JD Edwards Enterprise One, e-Manager, Alpha-Vision
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