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19 executive support jobs at 15 companies in Gainesville, FL

1mo
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Executive Assistant
Gainesville, Florida, United States
OnsiteFull Time
Foresight Construction Group
Foresight Construction Group: General contractor providing commercial construction and management services.
Proven experience supporting senior executives, managing complex calendars and inboxes, coordinating travel, preparing materials, exercising discretion, and proficiency with Microsoft Office and online calendars.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, ERP, CRM
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5d
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Executive Assistant
Ocala, Florida, United States
$55k-$102k/yr OnsiteFull Time
AdventHealth
AdventHealth: Non-profit health care system providing hospital and medical services.
5+ YOEProvide administrative support to senior executives, schedule meetings, take minutes, manage office operations, proficient in Microsoft Office, AS400, Access, Publisher; 5+ years experience in health-related field preferred.
Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, AS400, Microsoft Access, Microsoft Publisher
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1w
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Executive Assistant I
Gainesville, Florida, United States
OnsiteFull Time
UF Health
UF Health: Academic health system providing clinical care, education, and research.
7+ YOEHigh school diploma (or equivalent) plus seven years relevant experience; managing reporting information, scheduling travel and meetings, PCard reconciliation, supporting executives and sponsored programs administration.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft Outlook, Adobe Professional, web editors, databases
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1mo
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Executive Assistant
Gainesville, Florida, United States
$22-$24/hr OnsiteFull Time
Partnership for Strong Families
Partnership for Strong Families: Provides child welfare, foster care, and adoption services.
3+ YOEAssociate's degree required (Bachelor's preferred), 3–5 years executive-level administrative experience, experience with internal/corporate communications preferred, valid Florida driver's license, strong judgment, discretion, and ability to manage complex priorities.
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2mo
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Executive Assistant & Office Manager
Gainesville, Florida, United States
$60k-$72k/yr OnsiteFull Time
Athletes First
Athletes First: Full-service management firm representing professional athletes and sports broadcasters.
2+ YOEOrganized executive assistant and office manager with strong communication, calendar management, travel coordination, and vendor relations.
Microsoft Office, Canva, Ramp
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4d
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Executive Coordinator for the City Manager
Palatka, Florida, United States
$47k-$70k/yr OnsiteFull Time
City of Palatka
City of Palatka: Provides municipal services, public safety, and infrastructure to Palatka residents.
3+ YOEAssociate's degree (Bachelor's preferred), 3+ years executive administrative experience, Florida driver's license, excellent writing and communication, Microsoft Office proficiency, discretion handling confidential matters.
Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
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3w
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ASSISTANT-EXECUTIVE
Gainesville, Florida, United States
$24-$27/hr OnsiteFull Time
School District of Alachua County
School District of Alachua County: Provides K-12 public education services in Alachua County.
6+ YOEHigh school diploma/GED, minimum 6 years secretarial/clerical experience, ability to perform advanced secretarial duties, operate office software (word processing, databases, spreadsheets), strong oral/written communication, and handle confidential information.
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3w
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ASSISTANT-EXECUTIVE
Alachua County, Florida, United States
$24-$27/hr OnsiteFull Time
Alachua County Public Schools
Alachua County Public Schools: Public school district providing K-12 educational services.
6+ YOEHigh school diploma/GED and minimum 6 years secretarial/clerical experience. Proficient with word processing, databases and spreadsheets; able to handle budgets, payroll, confidential information, and complex oral/written directions.
word processing, databases, spreadsheets
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1w
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Equal Opportunity Executive Coordinator
Gainesville, Florida, United States
$60k-$98k/yr OnsiteFull Time
City of Gainesville
City of Gainesville: Providing municipal services and public safety for Gainesville residents.
3+ YOEAssociate degree +3 yrs admin experience or HS +5 yrs; supervises support staff; valid Florida driver license required; CAP/CPS preferred; strong communication, confidentiality, budgeting and Microsoft Excel/Word/PowerPoint skills.
Microsoft Excel, Microsoft Word, Microsoft PowerPoint
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5d
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Executive Assistant to the Campus Dean, DCOM - Orange Park
Orange Park, Florida, United States
OnsiteFull Time
Lincoln Memorial University
Lincoln Memorial University: Provides undergraduate, graduate, and professional degree programs.
5+ YOEFive or more years of executive-level administrative experience required; some college in a related field preferred.
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1w
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EXECUTIVE SECRETARY, SCHOOL
Palatka, Florida, United States
$34k-$60k/yr OnsiteFull Time
Putnam County School District
Putnam County School District: Public school district serving students in Putnam County, Florida.
2+ YOEHigh school diploma, 2+ years secretarial experience (school preferred) or 5 years commercial; strong Microsoft Word/Excel and Skyward skills, valid Florida driver’s license, satisfactory background check, good communication and confidentiality.
Microsoft Word, Microsoft Excel, Skyward
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1w
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Executive Assistant | Compliance & Privacy
Gainesville, Florida, United States
OnsiteFull Time
UF Health
UF Health: Academic health center providing clinical care and medical education.
10+ YOE10 years advanced secretarial/administrative experience, advanced document/contract prep, database management, 55 CWPM, strong written/verbal communication, independent PC application use; Associate's degree may substitute for part of experience.
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1w
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Executive Staff Assistant-- Pending Board Approval
Gainesville, Florida, United States
$42k/yr OnsiteFull Time
Alachua County
Alachua County: Local government providing public safety, infrastructure, and administrative services.
3+ YOEHigh school diploma or equivalent and 3 years office/clerical or customer service experience (college coursework may substitute year-for-year). Must type 35 WPM and pass skills tests for Microsoft Excel, Word, PowerPoint; background checks required.
Microsoft Excel, Microsoft Word, MS PowerPoint
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3d
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Receiving Support Captain, Ocala - Full Time
Ocala, Florida, United States
$17-$27/hr OnsiteFull Time
Macy's
Macy'sNYSE: M: Operates department stores selling apparel, home goods, and luxury items.
1+ YOEProvide customer service, lead colleagues, execute merchandising and order processing, lift up to 50 lbs, flexible availability including evenings/weekends, high school diploma preferred, 1-2 years retail experience preferred.
Macy's mobile app
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4d
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Business Services Administrative Coordinator (744)
Gainesville, Florida, United States
$62k-$93k/yr OnsiteFull Time
Gainesville Regional Utilities
Gainesville Regional Utilities: Municipal utility providing electricity, water, gas, and wastewater services.
4+ YOE2+ MgmtProvide executive-level administrative and fiscal support for budgeting, financial reporting, process improvement, and occasional supervision; requires strong analytical, communication, and Excel skills.
Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Access
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3w
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Teammate - Footwear Operations
Lake City, Florida, United States
OnsitePart Time
DICK'S Sporting Goods
DICK'S Sporting GoodsNYSE: DKS: Sells sporting goods, apparel, footwear, and outdoor equipment.
High school diploma or equivalent required. Responsibilities include stockroom execution, shoe running, delivering product to the sales floor, and providing customer support; background check required for offers.
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3w
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Teammate - Sport & Outdoor
Orange Park, Florida, United States
OnsitePart Time
DICK'S Sporting Goods
DICK'S Sporting GoodsNYSE: DKS: Sells sporting goods, apparel, footwear, and outdoor equipment.
High school diploma or equivalent required. Provide exceptional customer service, support sales and store execution, assist athletes with product selection. Employment contingent on satisfactory background check and ID verification.
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3w
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Teammate - Sport & Outdoor
Ocala, Florida, United States
OnsitePart Time
DICK'S Sporting Goods
DICK'S Sporting GoodsNYSE: DKS: Sells sporting goods, apparel, footwear, and outdoor equipment.
High school diploma or equivalent. Customer-facing retail role supporting sales and store execution; background check and ID verification required for offers; virtual interviews require camera on and no AI tools.
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2w
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Sales Center Coordinator (Sales Assistant)
Ocala, Florida, United States
OnsiteFull Time
Shea Homes
Shea Homes: Builds new construction residential homes and master-planned communities.
3+ YOE3+ years supporting senior management, marketing/event experience preferred, strong customer service, MS Office and SalesForce proficiency, ability to manage marketing collateral, event execution, and sales office operations.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint, SalesForce, Business Objects, JD Edwards Enterprise One, e-Manager, Alpha-Vision
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