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43 workflow coordinator jobs at 35 companies in Vallejo, CA

1w
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Practice Coordinator
San Francisco, California, United States
$34-$49/hr OnsiteFull Time
University of California, San Francisco
University of California, San Francisco: Public research university dedicated to health sciences and education.
4+ YOECoordinate patient scheduling, referrals, authorizations, front-desk registration, cash collection, and APeX/EPIC workflows; strong customer service, computer and organizational skills required.
EPIC, APeX, MyChart, Cadence, Microsoft Excel, Microsoft Outlook, Microsoft Word, CRM
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5d
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BIM Coordinator / BIM Designer
San Francisco or Seattle or United States
$141k-$285k/yr HybridFull Time
OpenAI
OpenAI: Develops artificial intelligence models and generative AI software services.
3+ YOEBachelor's or equivalent experience,3+ years BIM modeling/coordination,Proficiency with Revit,AutoCAD,Civil 3D,Navisworks and coordination workflows,ability to read engineering drawings and enforce BIM standards.
Navisworks, Autodesk Construction Cloud, BIM 360, Revizto, Civil 3D, ArcGIS, Revit Site, Revit, Revit Electrical, Revit Mechanical, Revit Architecture, Revit Structure, AutoCAD, Inventor, SolidWorks, Bluebeam, Dynamo, Python, Autodesk Platform Services
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6d
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Administrative Coordinator, Construction
Antioch or Byron
$26-$30/hr OnsiteFull Time
Kiewit
Kiewit: Provides large-scale construction and engineering services for diverse infrastructure.
Provide administrative/project support for construction jobs including payroll checks, accounts payable, document workflows, meeting coordination, and office operations; proficiency with Microsoft Office required.
Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft Teams
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6d
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Campus Operations Coordinator
Menlo Park, California, United States
$72k-$77k/yr OnsiteFull Time
Fntech
Fntech: Produces corporate events and provides audio-visual technology services.
1+ YOE1+ year event coordination or client-facing experience; strong interpersonal, written communication, and prioritization skills; familiarity with AV/live event workflows; ability to triage requests and meet SLAs.
Google Workspace, Google Drive, Gmail, Google Calendar
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3w
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Temporary SAP Production Coordinator
San Francisco, California, United States
$32-$39/hr HybridFull Time, Temporary
Rothy's
Rothy's: Sustainable footwear and accessories made from recycled plastic materials.
1+ YOE1–2 years production coordination or order management experience; familiarity with SAP (or comparable ERP), Centric/Toolio a plus; strong Microsoft Excel/Google Sheets skills; understanding of purchase orders and supply chain workflows; bachelor’s degree or equivalent experience.
SAP, Centric, Toolio, Microsoft Excel, Google Sheets
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1w
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eDISCOVERY COORDINATOR
Oakland, California, United States
$116k-$128k/yr HybridFull Time
University of California, Davis
University of California, Davis: Public land-grant research university providing higher education and healthcare.
5+ YOE5+ years relevant experience; knowledge of litigation workflow, eDiscovery and data management; proficiency with MS Office, data systems and eDiscovery platforms; bachelor’s degree or equivalent/paralegal certification; must reside in California and pass background check.
Microsoft Purview, Google Vault, Microsoft OneDrive, Google Drive, BOX, Slack, Teams, Logikcull, Relativity, Exterro, Zapproved, Everlaw, DISCO, Reveal, Casepoint, Counsel Link, NetDocs, eCounsel, Tableau, Visio, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Microsoft Project
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2mo
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Advancement Coordinator (59607)
Atherton, California, United States
$60k-$80k/yr OnsiteMultiple Commitments Available
Sacred Heart Schools, Atherton
Sacred Heart Schools, Atherton: Independent Catholic school offering preschool through high school education.
3+ YOEStrong written/verbal communication, organizational skills, confidentiality, and relationship-building; proficient in MS/Google suites and donor/advancement workflows.
Microsoft Suite, Google Suite, Blackbaud
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3w
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BIM Coordinator
Pleasanton or Costa Mesa or Pasadena
$38-$48/hr OnsiteFull Time
Sunbelt Controls
Sunbelt Controls: Provides building automation and systems integration for energy-efficient facilities.
2+ YOEAssociate degree or technical certificate (or equivalent experience), 2+ years BIM design experience, advanced AutoCAD/Revit/Navisworks/Bluebeam proficiency, knowledge of BIM/VDC workflows and HVAC/plumbing/process design, ability to read design documents and RFIs.
AutoCAD, Revit, Navisworks, Bluebeam
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2mo
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Care Transitions Program Coordinator
San Francisco, California, United States
$68k-$75k/yr OnsiteFull Time
San Francisco Community Health Center
San Francisco Community Health Center: Provides healthcare and community services to underserved populations.
2+ YOEBachelor’s degree in public health, social work, healthcare administration, or related field; 2+ years in care coordination or program implementation; experience with diverse populations; hospital-based workflow and data systems familiarity.
PointClickCare, Electronic Health Record, Microsoft Office
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2w
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People Operations Coordinator
San Francisco, California, United States
$38-$65/hr OnsiteFull Time
Figma
FigmaNew York Stock Exchange: FIG: Collaborative interface design and prototyping software for teams.
0+ YOEExecute employee lifecycle processes including onboarding/offboarding, HR system workflows, I-9 and background checks, HR data support, benefits and time off administration, and strong attention to detail.
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3w
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Security Administrative Coordinator
Menlo Park, California, United States
$37/hr OnsiteFull Time
Allied Universal
Allied Universal: Provides professional security, janitorial, and facility management services.
5+ YOEHigh school diploma, 1+ year security/credentialing experience, 5+ years administrative experience, strong written/oral communication, discretion, Microsoft Office proficiency, and experience with credentialing workflows (NBIS/USAccess) preferred.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, NBIS, USAccess, FACTS, PIV/UPIV, Travel & Expense (T&E)
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3mo
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Translation Program Coordinator - Spanish
Palo Alto, California, United States
$45-$56/hr RemoteFull Time
Stanford Medicine Children's Health
Stanford Medicine Children's Health: Specialized healthcare for children and expectant mothers.
3+ YOEBachelor’s in translation/interpretation; 3 years related experience; ATA certification preferred; bilingual English/Spanish; experience with translation workflow and invoicing.
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3w
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Security Administrative Coordinator
Menlo Park, California, United States
$37/hr OnsiteFull Time
Allied Universal
Allied Universal: Global provider of physical security and facility management services.
5+ YOEProvides administrative and personnel security support for credentialing, badging, DOE PIV/UPIV and USAccess workflows. Requires HS diploma, 1 year security-related experience, 5 years administrative experience, strong Microsoft Office skills, discretion, and communication skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, NBIS, USAccess, FACTS, PIV/UPIV
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1mo
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Evaluations Partner Manager (Youth AI Safety Institute)
San Francisco, California, United States
$90k-$110k/yr OnsiteFull Time
Common Sense Media
Common Sense Media: Evaluates media and technology to help families make informed choices.
3+ YOECoordinate evaluation workflow with external partners; manage multiple concurrent projects; ensure timely deliverables; strong communication; data workflows.
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1d
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Managed IT Services Field Supervisor
Orange or Pleasanton
$70k-$85k/yr OnsiteFull Time
Pacific Office Automation
Pacific Office Automation: Sells and services office equipment and IT infrastructure.
Proven IT support/managed services experience, supervisory or team coordination experience preferred, strong troubleshooting, communication, project coordination, and familiarity with ticketing and remote support workflows.
Microsoft Office Suite
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2mo
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Office Manager
San Mateo, California, United States
$70k-$130k/yr OnsiteFull Time
Generalist
Generalist: Developing general-purpose embodied AI foundation models for robots.
Manage daily office operations, vendors, budgets, onboarding, and workflows; design scalable office systems; coordinate facilities and employee experience.
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2mo
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Administrative Business Partner
Mountain View, California, United States
$96k-$136k/yr OnsiteFull Time
Intrinsic
Intrinsic: Software platform making industrial robotics intelligent and accessible.
5+ YOE5+ years executive support or program management; strong AI/workflow automation skills; ability to coordinate multiple leaders and external partners.
Google Workspace, Apps Script, Gemini
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1mo
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Member of Creative Studio (Producer, Brand & Creative)
San Francisco or New York City
$180k-$210k/yr HybridFull Time
Perplexity
Perplexity: AI-powered search engine providing conversational answers with citations.
Producer with experience coordinating in-house creative projects, managing vendors and shoots, licenses, and cross-functional partners; strong project management and production workflow.
Figma, Adobe Creative Suite
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4d
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Operations Team Lead
Union City, California, United States
$27-$29/hr OnsiteFull Time
Forward Air
Forward AirNASDAQ: FWRD: Provides expedited ground transportation and logistics across North America.
Provide floor-level leadership in warehouse operations, coordinate workflow and labor, train and coach associates, enforce safety and quality, and support continuous improvement.
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6d
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Home Services Dispatcher/Scheduler
Santa Rosa, California, United States
$25-$30/hr OnsiteFull Time
Pacific Coast Building Products
Pacific Coast Building Products: Manufacturing and distributing building products and specialty contracting services.
Coordinating and scheduling service calls and technicians, managing daily workflow, maintaining customer records, and providing professional customer communication. Proficiency with Microsoft Outlook, Excel, and Teams preferred.
Microsoft Outlook, Microsoft Excel, Microsoft Teams
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