HiringCafe
Join our community

25 executive assistant jobs at 18 companies in Maine

1mo
Save
Mark Applied
Hide
Executive Assistant
Portland, Maine, United States
OnsiteFull Time
Martin's Point Health Care
Martin's Point Health Care: Provides primary care and health insurance plans in New England.
6+ YOE6+ years administrative experience supporting senior leaders; strong Outlook calendaring and MS Office skills; associate degree or equivalent preferred; event coordination, confidentiality, communication, and project follow-through.
Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Microsoft Visio
Job PostingView all
3d
Save
Mark Applied
Hide
Secretary Specialist - Executive Assistant - Commissioner's Office
Gardiner, Maine, United States
$23-$33/hr OnsiteFull Time
State of Maine
State of Maine: Provides public services and administration for the state.
Executive-level administrative support experience, strong communication, research and policy drafting skills, project management, discretion, and proficiency with Microsoft Office/Teams/OneDrive and ADA-compliant formatting.
Microsoft Office, Microsoft Excel, Microsoft Teams, Microsoft OneDrive, Adobe Pro
Job PostingView all
1w
Save
Mark Applied
Hide
Executive Admin Assistant
Hampden, Maine, United States
OnsiteFull Time
R. H. Foster Energy
R. H. Foster Energy: Operates convenience stores and provides home heating energy services.
Associate's degree required (BA preferred), administrative experience, Microsoft Word/Excel/PowerPoint/Outlook proficiency, document management experience, clean Class C driver permit, strong communication and proofreading skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook
Job PostingView all
3w
Save
Mark Applied
Hide
Executive Administrative Assistant - Employee Benefits Division
South Portland, Maine, United States
$31-$52/hr HybridFull Time
OneAmerica Financial
OneAmerica Financial: Provides insurance, retirement, and employee benefit solutions.
5+ YOE5+ years executive administrative support; advanced Microsoft Office (Excel, PowerPoint, Outlook, Teams); strong analytical, organizational, and communication skills; bachelor's preferred; high school required; ability to travel as needed.
Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams
Job PostingView all
2w
Save
Mark Applied
Hide
Executive Assistant - Future Growth (Virtual)
Shelton or Pennsylvania or Maine or New Jersey or Connecticut or New York or Minnesota or Massachusetts or Tennessee
$67k-$110k/yr RemoteFull Time
Prudential Financial
Prudential FinancialNYSE: PRU: Provides insurance, investment management, and retirement services globally.
5+ YOE5+ years EA/administrative experience supporting senior leaders, advanced Microsoft 365 skills, calendar and travel management, strong communication, discretion, and prioritization.
Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint
Job PostingView all
1w
Save
Mark Applied
Hide
Executive Assistant | Information Technology | Full-Time | South Portland, ME
South Portland, Maine, United States
OnsiteFull Time
InterMed
InterMed: Provides primary and specialty outpatient medical services in Maine.
5+ YOE5+ years executive administrative experience, high school diploma required (associate preferred), strong Microsoft Office skills, medical setting experience preferred, HIPAA confidentiality, excellent communication.
Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint
Job PostingView all
1w
Save
Mark Applied
Hide
Executive Assistant | Information Technology | Full-Time | South Portland, ME
South Portland, Maine, United States
OnsiteFull Time
InterMed
InterMed: Physician-owned medical group providing primary and specialty healthcare services
5+ YOEHigh school diploma required, 5+ years executive administrative experience, Microsoft Word/Excel/Access/PowerPoint skills, medical setting experience preferred, strong communication and HIPAA confidentiality.
Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint
Job PostingView all
1mo
Save
Mark Applied
Hide
Executive Assistant and Museum Events Manager
Waterville or Maine
OnsiteFull Time
Colby College
Colby College: Private undergraduate liberal arts college in Waterville, Maine.
3+ YOEBachelor's degree or equivalent experience; 3+ years executive assistant or senior administrative support experience; strong event planning, communications, organization, confidentiality, and technology skills (Microsoft Office, Google Suites, project management tools).
Microsoft Office, Google Suites, Asana, Airtable
Job PostingView all
1w
Save
Mark Applied
Hide
Executive Assistant, Offices of CDO and SVP Marketing and Communications
Portland, Maine, United States
$70k-$75k/yr OnsiteFull Time
Gulf of Maine Research Institute
Gulf of Maine Research Institute: Conducts marine research and provides education for ocean resilience.
3+ YOEBachelor's degree, 3+ years executive administration or project management experience, proficiency with Blackbaud/Raiser's Edge, Asana, Microsoft Office, Slack, and Box; strong communication, discretion, and organizational skills.
Blackbaud/Raiser's Edge, Asana, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Slack, Box
Job PostingView all
1mo
Save
Mark Applied
Hide
Construction Administrator / Executive Assistant
Andover or Boston or Los Angeles or Maine
HybridPart Time
Reframe Systems
Reframe Systems: Builds sustainable modular homes using robotic microfactories.
Experience in construction administration or project coordination, strong organizational and communication skills, proficiency with Jira and Google Workspace, comfortable working independently and managing competing priorities.
Jira, Google Workspace, Ramp
Job PostingView all
1mo
Save
Mark Applied
Hide
Sugarloaf Executive Sous Chef
Carrabassett Valley, Maine, United States
OnsiteFull Time
Boyne Resorts
Boyne Resorts: Owner and operator of mountain and golf resorts.
0.5+ YOE6-12 months food industry experience or education; SafeServ certification required or must obtain; experience with POS preferred; ability to train staff, manage sanitation, assist with budgets and inventory.
Job PostingView all
1mo
Save
Mark Applied
Hide
Sugarloaf Executive Sous Chef
Carrabassett Valley, Maine, United States
OnsiteFull Time
Boyne Resorts
Boyne Resorts: Operates ski and golf resorts across North America.
0.5+ YOE6–12 months food industry experience or education, SafeServ certification (or ability to obtain), POS experience preferred, ability to train staff, manage inventory, sanitation, and assist with budgeting and menu planning.
Job PostingView all
1mo
Save
Mark Applied
Hide
Assistant Manager
South Portland, Maine, United States
$20-$22/hr OnsiteFull Time
Windsor
Windsor: Retailer of special occasion dresses and women's fashion apparel.
1+ YOE1+ MgmtMinimum 1 year retail management experience; ability to drive sales, recruit/train staff, execute merchandising, manage store operations, and work flexible hours including openings/closings.
Job PostingView all
2mo
Save
Mark Applied
Hide
Front Office Executive and Accounting Rep
Lewiston, Maine, United States
$0/mo OnsiteFull Time
Champoux Insurance Agency
Champoux Insurance Agency: Local insurance agency providing personal and commercial insurance solutions.
Front office and accounting duties: answer phones, process insurance payments, daily reconciliation, assist agents, mail processing, and commission reconciliation.
Job PostingView all
2mo
Save
Mark Applied
Hide
Assistant General Manager
Wilton, Maine, United States
$17-$18/hr OnsiteFull Time
D2MJ Ventures: Operates a network of Dunkin' and Baskin-Robbins franchises.
Retail restaurant management experience; leadership of shift leaders and crew; coaching and operational execution.
Job PostingView all
1w
Save
Mark Applied
Hide
Store Assistant Manager
Winthrop, Maine, United States
OnsiteFull Time
Circle K
Circle KToronto Stock Exchange: ATD: Operates a chain of convenience stores and fuel stations.
Supervise store operations and staff, hiring and training, cash-handling and bookkeeping, food program execution, ability to stand for long periods and lift up to 60 lb.
Job PostingView all
2d
Save
Mark Applied
Hide
Assistant Wedding Coordinator
Portland, Maine, United States
HybridPart Time
Leigh & Co. Events
Leigh & Co. Events: Provides professional wedding planning and nationwide day-of event coordination services.
Organized, professional, client-focused candidate to support lead planners at weekend weddings with setup, vendor coordination, timeline execution, guest support, and event transitions.
Job PostingView all
2d
Save
Mark Applied
Hide
Retail Assistant Store Manager
Freeport, Maine, United States
$21-$22/hr OnsitePart Time
Skechers
Skechers: Designs and sells lifestyle and performance footwear and apparel.
Retail leadership and sales experience preferred; ability to lead teams, manage inventory, execute visual merchandising, work weekends/evenings/holidays, and lift up to 50 lbs.
Job PostingView all
11h
Save
Mark Applied
Hide
Sales & Marketing Assistant - Northern New England
Dover or Portland
OnsiteFull Time
Townsquare Media
Townsquare MediaNYSE: TSQ: Provides community-focused digital media, radio broadcasting, and marketing services.
Provide pre- and post-sale support for sales and marketing campaigns, create proposals and reports, manage campaign execution, strong communication and design skills, valid driver's license required.
Microsoft PowerPoint, Microsoft Excel, Canva
Job PostingView all
3d
Save
Mark Applied
Hide
Administrative Assistant to the Superintendent, Director of Curriculum, and Board of Directors
Maine, United States
OnsiteFull Time
Regional School Unit 24
Regional School Unit 24: Provides public K-12 education for nine coastal Maine towns.
4+ YOEProvide confidential executive-level administrative support, strong written/verbal communication, advanced organizational skills, attention to detail, discretion, computer proficiency, and 4+ years administrative experience preferred.
Job PostingView all

Explore Jobs

Expand Your Job Search