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101 executive coordinator jobs at 71 companies in Gilroy, CA

2mo
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Executive Coordinator
Palo Alto, California, United States
OnsiteFull Time
Rhombus Power
Rhombus Power: Predictive AI software for defense and national security operations.
Support senior leadership with travel logistics, calendars, and cross-functional coordination in a defense tech environment. Requires discretion and high accountability.
Calendar, Spreadsheets, Travel management software
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1mo
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Executive Operations Coordinator, Office of the CEO
Mountain View, California, United States
$120k-$175k/yr HybridFull Time
MatX
MatX: Developing custom silicon chips optimized for large language models.
1+ YOEBachelor's degree or 1–3 years startup/tech experience; strong organization, communication, and cross-functional coordination; discretion; ability to influence without authority; Bay Area based.
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2d
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Executive Assistant
Palo Alto, California, United States
$140k-$180k/yr OnsiteFull Time
Playground Global
Playground Global: Venture capital firm specializing in early-stage deep tech investments.
Experienced executive assistant supporting senior leaders; strong judgment, organization, proactive mindset, discretion, communication, and relationship management; scheduling across time zones and logistics coordination.
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3d
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Executive Business Partner
San Jose, California, United States
$155k-$180k/yr HybridFull Time
Radiant Logic
Radiant Logic: Software for unifying and securing enterprise identity data.
Provide high-judgment executive support to the CEO and leadership: manage meetings, produce executive communications, coordinate board/offsite logistics, and design AI-assisted workflows.
Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft Outlook, ChatGPT, Microsoft Copilot, Gemini, Claude, Google Calendar, Slack, Microsoft Teams, Zoom, SharePoint, OneDrive, Google Drive
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1mo
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Executive Assistant I
Palo Alto, California, United States
$46-$60/hr HybridFull Time
Stanford Health Care
Stanford Health Care: Provides comprehensive medical care, specialized treatments, and clinical research.
5+ YOEProvide complex executive-level administrative support including calendar and travel coordination, budget preparation, correspondence, records management, project/event coordination, and occasional supervision; 5+ years office administrative experience and HS diploma or equivalent required.
Microsoft Office Suite
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3w
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Executive Assistant
Sunnyvale, California, United States
$125k-$180k/yr OnsiteFull Time
Intuitive
IntuitiveNASDAQ: ISRG: Robotic-assisted systems for minimally invasive surgery.
2+ YOE2+ years administrative support (2-5 years noted) with executive-level support experience, calendar and travel management, meeting/event coordination, confidentiality, strong communication, MS Office (Outlook, PowerPoint, Excel, Word), Visio a plus; 10% travel possible.
Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft Visio, Zoom
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2mo
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Executive Administrative Partner
Sunnyvale or Menlo Park
$61k-$145k/yr OnsiteFull Time
Meta
MetaNASDAQ: META: Develops social networking platforms and virtual reality technologies.
5+ YOE5+ years admin and executive support; travel coordination; calendar and expense management; MS Office and Google Suite.
Microsoft Office, Google Suite
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1mo
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Executive Assistant, GTM
Redwood City or Los Angeles or California
$145k-$180k/yr HybridFull Time
Luma AI
Luma AI: Generative AI for high-quality video and 3D modeling.
5+ YOE5+ years supporting executives; expert calendar and global travel coordination; startup experience; discretion handling confidential information; ability to build administrative systems and operate cross-functionally.
Notion, Slack, Figma, Google Workspace
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2mo
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Executive Assistant - Finance
Redwood City, California, United States
$86k-$131k/yr HybridFull Time
Electronic Arts
Electronic ArtsNASDAQ: EA: Develops and publishes video games and interactive entertainment software.
5+ YOE5+ years supporting senior (VP/SVP) executives in a matrixed corporate environment; expert calendar, travel, expense, and event coordination; discretion, strong communication, and proficiency with Microsoft Office, Google Workspace, and expense platforms.
Microsoft Office, Google Workspace, Large Language Models (LLMs), expense management platforms, productivity apps
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Executive Assistant to the CEO
Cupertino, California, United States
$32-$36/hr OnsiteFull Time
7EDU Impact Academy
7EDU Impact Academy: Provides personalized academic counseling, tutoring, and test preparation services.
Organized, detail-oriented, proactive in a fast-paced executive environment; supports CEO with calendar, tasks, notes, and internal coordination.
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Program Coordinator
Santa Clara, California, United States
$45k-$121k/yr OnsiteFull Time
Wipro
WiproNYSE: WIT: Global technology services and consulting for digital transformation.
3+ YOEBachelor's in Engineering/Science or equivalent, 3+ years experience in NPI or hardware program support, VLSI/PCBA familiarity, strong execution, communication, and cross-functional coordination skills.
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Executive Business Partner
Sunnyvale, California, United States
$84k-$175k/yr OnsiteFull Time
Proofpoint: Provides cybersecurity solutions for email, cloud, and data protection.
5+ YOE5–10+ years supporting senior executives; project/program management; advanced MS Office; AI tools proficiency; cross-functional coordination.
Microsoft Office, Excel, PowerPoint, Outlook, Teams, SharePoint, AI tools
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1w
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HYBRID -Executive Assistant
Fremont, California, United States
$87k-$130k/yr HybridFull Time
TE Connectivity
TE ConnectivityNYSE: TEL: Manufacturer of electronic connectors and sensors for global industries.
7+ YOEManage complex executive calendars, coordinate travel and meetings, prepare presentations, submit and review expenses; bachelor\u0002s degree and 7+ years administrative experience in large global corporations; strong Microsoft Office and communication skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Teams, Telepresence
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3w
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Sr. Executive Administrator
San Jose, California, United States
$45-$84/hr HybridFull Time
Cadence Design Systems
Cadence Design SystemsNASDAQ: CDNS: Develops computational software and hardware for electronic system design.
7+ YOE7+ years supporting senior executives; advanced Microsoft Office (Outlook, Word, Excel, PowerPoint, Co-pilot); experience with Coupa or similar procurement/expense systems; strong organization, communication, discretion, and project coordination skills.
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Co-pilot, Coupa
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2mo
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Executive Assistant, AWS Industries, Strategic Accounts
Mountain View, California, United States
$70k-$107k/yr OnsiteFull Time
Amazon
AmazonNASDAQ: AMZN: Global online retail and cloud computing technology provider.
3+ YOE3+ years executive support; calendar management; travel coordination; MS Office; high school diploma.
Microsoft Office
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1w
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Executive Assistant - Supply Chain Leadership
San Jose, California, United States
$99k-$131k/yr OnsiteFull Time
Western Digital
Western DigitalNASDAQ: WDC: Design and manufacture data storage devices and systems.
Experience supporting senior executives in supply chain or procurement, strong organization, communication, program coordination, and business acumen; bachelor’s degree preferred.
Smartsheet, Asana, Monday.com
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Executive Admin & Ops
Campbell, California, United States
OnsiteFull Time
Aven
Aven: Credit card using home equity for lower interest rates.
Bachelor's degree required; exceptional attention to detail, independent ownership, high responsiveness via SMS/email; experience supporting recruiting, payroll/onboarding, executive operations, office and vendor coordination.
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2w
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Executive Assistant, Senior Vice President, HP Solutions Marketing
Palo Alto or Sant Cugat del Vallès
$40-$61/hr OnsiteFull Time
HP
HPNYSE: HPQ: Manufacturer of personal computers, printers, and imaging devices.
10+ YOEProvides advanced executive support to an SVP: managing complex calendars, coordinating travel and meetings, preparing materials and reports, exercising discretion; typically 10 years executive-support experience.
Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Microsoft SharePoint, SAP
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1w
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Executive Assistant
Santa Clara, California, United States
HybridFull Time
Tenstorrent
Tenstorrent: Designs and manufactures AI processors and RISC-V CPU solutions.
Proven experience supporting senior leaders, expert calendar and travel coordination, strong communication, discretion, prioritization, and initiative in fast-paced technical environments.
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4d
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Executive Assistant
Scotts Valley, California, United States
$35-$40/hr OnsiteFull Time
John Stewart Company
John Stewart Company: Provides housing management and development services in California.
3+ YOEMinimum 3 years EA or Office Manager experience; strong Microsoft Office skills; project coordination, calendar management, correspondence, and confidential handling skills.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, iCIMS, SutiExpense, Nexus
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